1. National Institutes of Health Office of Extramural Research 1 SBIR 101: Proposal Submission Process for Granting & Contracting Agencies – NIH/HHS June 16, 2015 Matthew Portnoy, Ph.D. SBIR/STTR Program Manager Office of Extramural Research, NIH

2. National Institutes of Health Office of Extramural Research NIH SBIR/STTR FOAs http://sbir.nih.gov/funding 2

3. National Institutes of Health Office of Extramural Research High Level Process Overview AOR/SO Find and download announcement, instructions and form package. Prepare application per institution & agency guidelines. AOR submits application to Grants.gov. eRA downloads application and verifies compliance. PI/SO check submission status and view assembled application in eRA Commons. 3

4. National Institutes of Health Office of Extramural Research Two Separate, but Linked Systems Grants.gov Federal-wide portal to find and apply for Federal grant funding Used by all 26 Federal grant-making agencies eRA Commons Agency system that allows applicants, grantees and Federal staff to share application/grant information Used by NIH and a few other HHS divisions 4 IMPORTANT: Each system has its own registration and application requirements.

5. National Institutes of Health Office of Extramural Research NIH Announcement Notes Click Apply for Grant Electronically found within the FOA Be aware of key dates Carefully read and follow all FOA instructions 5

6. National Institutes of Health Office of Extramural Research Corrective submissions must be made BEFORE the submission deadline and overwrite previous submissions. Errors stop application processing and must be corrected Warnings do not stop application processing and are corrected at the discretion of the applicant 6 6

7. National Institutes of Health Office of Extramural Research Top Five Common Submission Errors The top five eRA Commons errors account for approximately 80% of the total errors. 7

8. National Institutes of Health Office of Extramural Research Most Common Error #1 8 Each Senior/Key Person listed must include effort of value > 0 in calendar months, or academic and summer months –It’s okay to put 0 dollars (no salary), but NOT 0 effort. Must be > 0 effort

9. National Institutes of Health Office of Extramural Research Most Common Error #2 All application attachments must be in PDF format –Use simple PDF-formatted files (no Word files) Do not use Portfolio or similar feature to bundle multiple files into a single PDF Disable security features such as password protection Keep file names to 50 characters or less and use Filenames can contain any of the following characters: A-Z, a-z, 0-9, underscore, hyphen, space, period, parenthesis, curly braces, square brackets, ampersand, tilde, exclamation point, comma, semi colon, apostrophe, at sign, number sign, dollar sign, percent sign, plus sign, and equal sign. Follow guidelines for fonts and margins PDF Guidelines: http://grants.nih.gov/grants/ElectronicReceipt/pdf_guidelines.htm http://grants.nih.gov/grants/ElectronicReceipt/pdf_guidelines.htm 9

10. National Institutes of Health Office of Extramural Research eRA Commons username must be supplied in the Credential field of Sr/Key Person Page For multiple PD/PI applications, select the PD/PI role for each PI and provide their eRA Commons username in the Credential field of Sr/Key Person Page Enter PI Commons Username Select PD/PI role for each PI Most Common Error #3 10

11. National Institutes of Health Office of Extramural Research Most Common Error #4 Organization Name NIH requires the Organization name for all Sr/Key listed. Form pre-populates for PI, but NOT other key personnel. Enter Organization Name 11

12. National Institutes of Health Office of Extramural Research If box 1=Application and box 8=New, then leave blank If box 1=Changed/Corrected and box 8=New, then enter previous Grants.gov tracking number Otherwise, use Institute and serial # of previous NIH grant/app (e.g., use CA987654 from 1R01CA987654-01) See Application Guide for definition of application types Most Common Error #5 If Resubmission/Renewal/Revision in field #8, use Institute and serial # of previous NIH grant/app (e.g., use CA987654 from 1R43CA987654-01) 12

13. National Institutes of Health Office of Extramural Research Finding Help Grants.gov Contact Center Toll-free: 1-800-518-4726 Hours : 24x7 (Except Federal Holidays) Email : support@grants.gov Resources: http://www.grants.gov/help/help.jspsupport@grants.govhttp://www.grants.gov/help/help.jsp –Support for: Grants.gov Registration, form behavior, submission eRA Commons Help Desk Web: grants.nih.gov/support/ Phone: 1-866-504-9552 Hours : Mon-Fri, 7a.m. to 8 p.m. ET grants.nih.gov/support/ –Support for: Commons Registration, eRA system validations, Application Status, Post-submission questions 13