Presentation on theme: "Time and Stress Management/Organization Skills"— Presentation transcript:
1 Time and Stress Management/Organization Skills Chapter 3Time and Stress Management/Organization Skills
2 “We must use time as a tool, not as a crutch.” John F. Kennedy
3 OBJECTIVES Describe how stress impacts workplace performance Identify the causes of stress, and name methods of dealing with stressDeal with procrastination in a productive mannerApply time-management techniques in the workplaceDefine the importance of organizing for optimal performanceApply organizational techniques in the workplace
4 THE IMPACT OF STRESS ON PERFORMANCE Stress: the body’s reaction to a tense situationStress will affect work performanceStress in the workplace will carry on to your personal lifeStress-related losses cost organizations billions of dollars annually
5 TALK IT OUTHow can stress from school impact other areas of your life?
6 TYPES OF STRESSPositive stress: a productive type of stress that provides strength to accomplish a taskCan become negativeNegative stress: a type of stress that results in you becoming emotional, illogical, or in you losing control of your temperCan cause anger, depression, distrust, fatigue, changes in appetite, and/or physical weakness
7 TALK IT OUTWhat are common negative stressors students face and what are positive responses?
8 DEALING WITH STRESS Steps to Assist in Dealing with Stress Identify the stressorRecognize why and how you are reacting to the stressorVisualize and set goalsPractice positive stress relief
9 DEALING WITH STRESS Stress Relievers Find an outlet to release tensionDiminish (or ideally eliminate) the use of alcohol and/or drugsDo not become emotionalGet organizedCreate and maintain a support networkMake time for yourself and learn to relaxEat a balanced diet and get plenty of sleepDevelop realistic goals
10 DEALING WITH STRESS Specific Stress Relievers Enjoy leisure timeListen to musicRelaxMeditate and do deep breathing exercisesUse positive visualization
11 DEALING WITH STRESS At Work Surround yourself with positive peopleTake time outside of work to relaxDo not bring your troubles homeUse employer resources if available (Employee Assistance Program, EAP)
12 What are ways you relieve stress? TALK IT OUTWhat are ways you relieve stress?
13 DEALING WITH STRESS Diet and exercise help manage stress Job burnout Maintain a healthy diet which includes breakfastIncrease physical activityJob burnoutA form of extreme stress where you lack motivation and no longer the desire to workTardiness, absence, complaining, lack of quality
14 Time management: how you manage your time Use your time efficientlyMake a planSet priorities and get organizedDo not wait until last minute and rush through a job; complete it correctly the first time
15 TIME MANAGEMENTMake a list of tasks for each day and prioritize this listKeep a calendar handy at all timesOrganize your work areaPractice a one-touch policyAvoid time wastersSet time aside each day to address all communication at onceDo not be afraid to ask for help
16 Procrastination is a poor habit Reasons for procrastination TIME MANAGEMENTProcrastination is a poor habitReasons for procrastinationFear of failurePerfectionismDisorganizationNot wanting to perform a taskOvercome procrastinationVisualize the completed taskMake a plan for completing the task
17 Sometimes you need to say “NO” TIME MANAGEMENTSometimes you need to say “NO”If you have time, helpIf you do not have time, decline the projectBe polite
18 TALK IT OUTHow can you apply what you just learned regarding time management to your school performance?
19 ORGANIZING and PERFORMANCE Being organized willOptimize performanceAllow good use of your timeReduce stress
20 ORGANIZING and PERFORMANCE Ways to Get Organized Take inventoryPlace items where they are requiredAvoid piles and miscellaneous foldersReturn a used item to its appropriate areaRoutinely de-clutter
21 ORGANIZING and PERFORMANCE Other Organization Tools Use a calendarKeep an address bookCheck and answer messages at regular intervalsBreak large tasks into smaller tasksKeep work space clutter-freeShred confidential material once a dayManage files (paper and electronic)Handle mail in an organized manner