1. McLean 2.3.10 Promotion to Associate Professor at Harvard Medical School Maureen T. Connelly, MD, MPH McLean Hospital February 3, 2010

2. Office for Faculty Affairs McLean Hospital 2.3.10 Characteristics of HMS Faculty HMS promotions in 2008-9  50 Professors  384 Assistant and Associate Professors 10,316 Faculty members  7849 full time  2467 part time

3. Office for Faculty Affairs McLean Hospital 2.3.10 Appointments at HMS Appointment TitleLength of Appointment Recommended to the Dean by InstructorOne yearDepartment Head Assistant ProfessorThree-year term Promotions, Reappointments and Appointments Committee (P&R) Associate ProfessorFive-year term ProfessorPermanent Subcommittee of Professors (SOP)

4. Assistant and Associate Professor Promotion Process Departmental Process HMS Department Executive Committee Institution HMS Submission to Faculty Affairs Review by P&R Committee Review by the Provost Review by the Dean Governing Boards University

5. Office for Faculty Affairs McLean Hospital 2.3.10 What arrives at the Medical School? Letter from the Department Chair  Educational background and training  Contributions as a researcher, teacher, clinician, administrative leader Approval of the Department Executive Committee CV in the Harvard format Letters of evaluation/support  Obtained by the Division Chief or Department Chair Five self-selected best scholarly contributions (e.g., papers)

6. Office for Faculty Affairs McLean Hospital 2.3.10 Review in the Office for Faculty Affairs HMS sends a letter to the faculty member  Promotion material has been received  Expected timeline for review Review of the CV to be sure the format is correct and the essential information is present and clear  Department is contacted if changes needed Search material present if needed Confirm the number/ types of letters are appropriate  Each packet must have an impartial letter from someone who has not been the candidate’s mentor, close colleague (co- author) or supervisor

7. Office for Faculty Affairs McLean Hospital 2.3.10 P&R Process for Review of Candidates Two reviewers from a different department and institution  Primary reviewer  Secondary reviewer Comments by the Department Representative Committee discussion and vote Recommendation advisory to the Dean

8. Office for Faculty Affairs McLean Hospital 2.3.10 Final Steps Sent to the Provost for review Once approved by the Provost (generally 4-6 weeks following P&R meeting), the Department Head is notified Department notifies the candidate Letter from the University

9. Office for Faculty Affairs McLean Hospital 2.3.10 Faculty Ranks at HMS Instructor: “Promise” Assistant Professor: “Demonstrated Promise”  Reputation may be “within the walls” of HMS and the local community only Associate Professor: “Promise Realized”  Broader reputation outside the local area (usually national)  Significant accomplishments since promotion to assistant professor  Evidence of independence in role Professor: “Extraordinary Accomplishment”

10. Office for Faculty Affairs McLean Hospital 2.3.10 Creating a Promotion Profile

11. Office for Faculty Affairs McLean Hospital 2.3.10 Objectives of the Promotion Criteria Recognize the broad range of activities performed by our faculty, including those not previously rewarded with promotion Allow consideration of the specific combination of activities and achievements of each faculty member Allow the sum total of an individual’s achievements to contribute to his/her promotion Recognize and reward participation in multidisciplinary, collaborative research Increase the emphasis on teaching Expand the definition of scholarship Provide specific metrics to inform discussions of eligibility for promotion

12. Office for Faculty Affairs McLean Hospital 2.3.10 Areas of Excellence Teaching and Educational Leadership Examples Assistant Professor Local roles and recognition, e.g., assistant course director or residency director Development of teaching material that is adopted locally Associate Professor Innovation in or novel application of teaching methods with adoption regionally and, in some cases, nationally Development of educational materials that are adopted regionally or nationally Service and often leadership role on national committees developing educational guidelines Scholarship about education

13. Office for Faculty Affairs McLean Hospital 2.3.10 Areas of Excellence Clinical Expertise and Innovation Examples Assistant Professor  Key role in development or local adoption of innovative approaches to diagnosis or treatment or prevention of disease Associate Professor  Development of innovative approaches to diagnosis, treatment or prevention of disease, that influence care at a regional, and most often national, level, such as development of a clinical care model, practice guidelines or an innovative application of an existing technology

14. Office for Faculty Affairs McLean Hospital 2.3.10 Areas of Excellence Investigation Examples Assistant Professor  Scholarship in collaboration with mentor, usually first author  Usually some funding to conduct research, e.g., Career Development Award Associate Professor  Scholarship since last promotion increasingly as senior author, not involving mentor unless role of providing unique or critical expertise to the biomedical research team  Independent funding unless role of providing unique or critical expertise to the biomedical research team  Independent recognition on national level, e.g., roles on study section, editorial boards

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18. Office for Faculty Affairs McLean Hospital 2.3.10 Promotion to Associate Clinical Professor: Academic Part Time Criteria Professional activities outside Harvard or affiliated institutions for more than 20% of one’s time Ongoing involvement in teaching, recognized by students and peers for excellence High level of clinical competence May have administrative role Regional and often national reputation and leadership roles Continued scholarship in the clinical field since prior appointment

19. Office for Faculty Affairs McLean Hospital 2.3.10 One man’s story….. John Enders (1897-1985) Joined the HMS faculty in 1930 as an instructor In 1954, he won the Nobel Prize in Physiology or Medicine for his discovery that polio virus could be grown in a variety of tissues, laying the groundwork for development of the polio vaccine In 1956, he was promoted to Professor at Harvard Medical School

20. Office for Faculty Affairs McLean Hospital 2.3.10 Resources Website: www.hms.harvard.edu/fa/promotion.htmwww.hms.harvard.edu/fa/promotion.htm  Create “customized” criteria for their rank and activities Dedicated e-mail and phone line for questions  Phone: 617-432-7112  E-mail: OFA_Promotions@hms.harvard.eduOFA_Promotions@hms.harvard.edu Office for Faculty Development, McLean Hospital  617-855-3145