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Financial Responsibility Catherine Oakes, CPA SCTE SVP, Operations
Managing Chapter Funds Accurate and complete financial records Supporting documentation Reasonable and approved expenditures Transactions that adhere to exempt purpose No personal benefit to anyone
Income Cash handling Deposits Credit Card transactions No advertising income Disclosure Statement required Supporting documentation
Expenses Pay by check Original invoice or check request No SCTE credit cards $100 petty cash limit Board member expense reimbursements Board approved and reasonable expenses only
Record Keeping Receipts and disbursement journal Chapter program and events Operating expenses Bank reconciliations Quarterly Reports Submit to SCTE Headquarters
QuickBooks Online New for 2011 - 19 Chapters on QuickBooks Electronic register, invoicing and receipts Direct bank downloads Electronic Bank reconciliations No Quarterly Spreadsheets to submit
Cash Petty Cash - $100 maximum Checks – signature requirements Use of ATM/debit cards Bank account balances/reserves
Credit Card Processing SCTE Website & Chapter Leadership Access Site (CLAS) PayPal not approved Processing through SCTE A/P Two week turn around from SCTE 3% Fee Procedures and processing form
Form 1099 Anyone receiving over $600 Services rendered (volunteers not paid) Prizes Submit info to SCTE staff (A/P or Chapters)
Raffle Tickets and Gaming New Schedule G of Form 990 Cumbersome and detailed IRS reporting needed for any games of chance and Bingo
Financial Responsibility Catherine Oakes, CPA SCTE Headquarters SVP, Operations firstname.lastname@example.org 610.594.7328
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