1. UPMC PROJECT UNIVERSAL PROGRAMME AND MODULE CATALOGUES Directors of Learning & Teaching Event 3 October 2008 Susan Gill Project Manager

2. PROJECT AIMS Workflow manages approval process Web data entry form populated by School Student Administration support Schools in setting up rules New suite of Reports and Management Information to support processes Modern web-pages Banner populated automatically BANNER BASED WORKFLOW RULES MODERN OUTPUT: REPORTS, DATA & WEB INCLUSIVE INTEGRATION INTUITIVE

3. IMPACTS & BENEFITS Less duplication of data entry Single source of data (fewer errors and less checking) Modern web pages Intuitive system Process focussed reports Rules (less checking and fewer errors) IMPROVED STAFF & STUDENT EXPERIENCE

4. CHALLENGES Technical Technical Uploading of data to Banner Intuitive web forms for data collection Reports identifying changes Work flow Process Process Timing of information creation and updating Rule complexity Roles and responsibilities Integration Integration Processes and systems

5. PROCESS CHALLENGES ROLES & RESPONSIBILITIES Data entry Approval RULES Complexity Face to face advice Scope of choice TIMING Prospective students Module selection PROCESS INTEGRATION

6. YOUR INPUT Raise issues by e-mail, phone, blog, meetings User workshops (Dec, Feb and May) Respond to consultations Be open-minded Constructive challenge PARTNERSHIP

7. SUMMARY UPMC Project to replace and improve current UPMC Process and system change Technical and process challenges Multi-dimensional and integrated Partnership work between ISS, AQST, Student Administration and Schools Keep in touch – Communication is key to the project’s success

8. CONTACT US Web-site http://iss.leeds.ac.uk/info/234/projects/37 7/universal_programme_and_module_ca talogues_project/1 http://iss.leeds.ac.uk/info/234/projects/37 7/universal_programme_and_module_ca talogues_project/1 Blog https://elgg.leeds.ac.uk/upmc2/https://elgg.leeds.ac.uk/upmc2/ Telephone ext. 34070 E-mail s.gill@leeds.ac.uks.gill@leeds.ac.uk Meetings