1. Exploring Microsoft Excel
Chapter 1
Introduction to Microsoft Excel: What is a Spreadsheet?

2. Objectives (1 of 2)
Describe what a spreadsheet is and potential applications
Distinguish between a formula and a constant
Open, save, print a workbook; insert and delete rows and columns
Distinguish between a pull-down menu, shortcut menu and toolbar
Exploring Excel
Chapter 1

3. Objectives (2 of 2)
Describe the three-dimensional nature of a workbook; distinguish between a workbook and a worksheet
Print worksheet with values or formulas
Use Page Setup to print worksheet and preview before printing
Exploring Excel
Chapter 1

4. Overview Introduction to Spreadsheets and Excel
Show wide diversity of spreadsheet applications
Fundamentals of spreadsheets using Excel
Worksheet recalculates automatically after changes
This is a overview of why we use word processing software and the tasks to perform.
Do you remember typing your term papers in high school? Recount to your students how much easier creating term papers are with the advantages of word processing.
Exploring Excel
Chapter 1

5. Spreadsheet Basics Spreadsheet is a computerized ledger
Divided into Rows and Columns
Cell References
Constants--entries that do not change
Formulas--combination of constants and functions
Word Wrap - text automatically wraps text from one line to the next without pressing the enter key
Hard Return - created by the user when the enter key is pressed
Soft Return - created by the word processor as it wraps text from one line to the next
Insertion Point - Flashing vertical line that marks the place where text will be entered
Toggle Switch - A switch that causes the computer to alternate between two modes. For example, Caps Lock alternates between uppercase and lower case.
Insert Mode - Moves existing text to the right as new characters are being added. Insert key toggles between insert and overtype mode.,
Overtype Mode - Types over existing characters as new characters are added. Used for correcting typos.
Normal View - this view shows the only the body of the current page; faster and preferable when entering text and editing (See Figure 1.6 page 15 in textbook)
Page Layout View - this view shows the complete page with headers, footers and all formatting applied (See Figure 1.7 page 16 in textbook)
AutoCorrect Feature - corrects predefined spelling errors and/or mistakes in capitalization, automatically as the words are entered.
Exploring Excel
Chapter 1

6. Excel Basics Common user interface of all Office applications
Worksheet is an Excel spreadsheet
Workbook contains one or more worksheets
Toolbars--Standard and Formatting
File menu--Save, Open and Print commands
Word Wrap - text automatically wraps text from one line to the next without pressing the enter key
Hard Return - created by the user when the enter key is pressed
Soft Return - created by the word processor as it wraps text from one line to the next
Insertion Point - Flashing vertical line that marks the place where text will be entered
Toggle Switch - A switch that causes the computer to alternate between two modes. For example, Caps Lock alternates between uppercase and lower case.
Insert Mode - Moves existing text to the right as new characters are being added. Insert key toggles between insert and overtype mode.,
Overtype Mode - Types over existing characters as new characters are added. Used for correcting typos.
Normal View - this view shows the only the body of the current page; faster and preferable when entering text and editing (See Figure 1.6 page 15 in textbook)
Page Layout View - this view shows the complete page with headers, footers and all formatting applied (See Figure 1.7 page 16 in textbook)
AutoCorrect Feature - corrects predefined spelling errors and/or mistakes in capitalization, automatically as the words are entered.
Exploring Excel
Chapter 1

7. Introduction to Microsoft Excel
Hands-On Exercise 1
Welcome to Windows
Obtain the Practice Files
Start Microsoft Excel
Open the Workbook
The Active Cell, Formula Bar and Worksheet Tabs
Experiment (What If?)
The Office Assistant
Print and Close the Workbook
The students should complete the Hands-On Exercise 1 (pages ) to understand how to create, save and print a simple document.
This transparency lists the steps of the exercise.
Trouble Shooting tips for this exercise are on page of the textbook.
Exploring Excel
Chapter 1

8. Modifying the Worksheet
Insert and Delete Commands for both rows and columns
Page Setup Commands--Portrait versus Landscape, Margins, Header/Footer, and Sheet Tabs
Exploring Excel
Chapter 1

9. Modifying a Worksheet Hands-On Exercise 2 Open the Workbook
The Save As Command
Delete a Row
The Undo Command
Insert a Row and Second Row
Insert a Column
Display the Cell Formulas
The Page Setup Command
The Print Preview Command
The students should complete the Hands-On Exercise 2 (pages ) to understand how to modify a document, save and print their changes.
This transparency lists the steps of the exercise.
This exercise also highlights the TipWizard, ToolTips, the Answer Wizard, and Summary Statistics.
Exploring Excel
Chapter 1

10. Excel Features and Commands
Active cell
Formula bar
Shortcut menu
Status bar
Toolbars
ScreenTips
Edit Delete versus Edit Clear
Incompatible File Type from Excel
Save as Command
Exploring Excel
Chapter 1

11. Chapter 1 Summary Spreadsheet is computerized accountant’s ledger
Spreadsheet is generic term
Cells contain formulas or constants
Editing worksheets
Print worksheets with values and formulas
A chapter summary is given on pages of the textbook.
Key words and concepts are listed on page 36 of the textbook.
Students should master the concepts and vocabulary of this chapter before progressing to the next.
Exploring Excel
Chapter 1

12. Practice with Excel 2. Exotic Gardens Nurseries
1. More with Grade books
2. Exotic Gardens Nurseries
3. Residential Colleges
4. Budget
This transparency lists the additional practice exercises on pages of the textbook.
At least one additional practice exercise or case study should be assigned because students can follow the “recipes” of the Hands-On Exercises without having a clue as to what they are doing or why. The additional exercises give a problem and the student must figure out how to do the solution.
Exploring Excel
Chapter 1

13. Case Studies Buying a Computer Portfolio Management Accuracy Counts
Microsoft Online
This transparency lists the Case Studies on page 45 of the textbook.
At least one additional practice exercise or case study should be assigned because students can follow the “recipes” of the Hands-On Exercises without having a clue as to what they are doing or why. The additional exercises give a problem and the student must figure out how to do the solution.
Exploring Excel
Chapter 1