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U.S. Department of Labor U.S. Department of Labor Office of Labor-Management Standards (OLMS) Electronic Forms Welcome to the Electronic Form LM-3.

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Presentation on theme: "U.S. Department of Labor U.S. Department of Labor Office of Labor-Management Standards (OLMS) Electronic Forms Welcome to the Electronic Form LM-3."— Presentation transcript:

1 U.S. Department of Labor U.S. Department of Labor Office of Labor-Management Standards (OLMS) Electronic Forms Welcome to the Electronic Form LM-3

2 Introduction Investigator Iam Right U.S. Department of Labor - OLMS 1234 Every St, Suite 211 Anytown, US 48226 Telephone (123)456-6780

3 The OLMS Mission Administer the LMRDA Ensuring union democracy Safeguarding union assets Financial recordkeeping and reporting

4 Types of Reports LM-4: Receipts less than $10,000 LM-3: Receipts $10,000 to $249,999 LM-2: – Receipts $250,000 or more – Unions in trusteeship

5 Labor Organization Reports Required by LMRDA Title II Public disclosure: – On the Internet at http://www.union-reports.dol.gov Deadlines: – 90 days after fiscal year ends – 30 days after termination

6 Electronic Form LM-3 Easier to enter information Download some information from OLMS Website: – Item 2 – Items 4 - 7 – Item 8 – Items 25 - 31, Column A – Items 32 - 36, Column C

7 Electronic Form LM-3 System performs certain calculations. Error checking features help: – Identify discrepancies – Permit correction of errors – Reduce the likelihood of having to file an amended report

8 Electronic Form LM-3 Electronic signatures (See http://www.olms.dol.gov) Submit form via the Internet Can still print and file report

9 Electronic Form LM-3 File more quickly. File more easily. File more accurately.

10 Using the Electronic Form LM-3 Double-click the OLMS Electronic Filer icon on your desktop. To access the User Guide, double-click the icon on your desktop.

11 A Look at the Electronic Form Looks almost identical to paper form

12 A Look at the Electronic Form Click yellow buttons to perform the displayed action.

13 A Look at the Electronic Form Select from drop-down lists to complete certain items.

14 A Look at the Electronic Form Page tabs: select a tab to navigate through the form. Press the key to move from item to item.

15 A Look at the Electronic Form Pop-up boxes automatically display when necessary to help you enter data for certain items, warn of potential errors, or request additional information.

16 A Look at the Electronic Form Pre-fill data Can be retrieved from your unions latest report for automatic entry of certain data. Must be connected to the Internet. Click the yellow Get Pre-fill Data button.

17 A Look at the Electronic Form Items 2, 4 - 7. Item 8.

18 A Look at the Electronic Form Items 25 - 31, Column A and Items 32 - 36, Column C.

19 A Look at the Electronic Form Initial zeros are entered in all financial items. Items you must complete have blue borders. Items that are automatically calculated have black borders.

20 A Look at the Electronic Form Import data into Item 24. From this:

21 A Look at the Electronic Form Import data into Item 24. To this:

22 A Look at the Electronic Form Automatic Error Summary Before signing and submitting your form, you must check it for errors. The Error Summary identifies errors in your report and tells you where they are.

23 A Look at the Electronic Form Each error is identified and listed individually.

24 A Look at the Electronic Form Shows when report is ready for signature and submission.

25 Layout of Reports Page 1: Identification information: – Your union – Period covered Additional information Signatures of responsible officers Other Pages: Information items: – Yes or No Financial details

26 LM-3 Identification Items Item 1 - File Number: enter your unions six- digit File Number. Item 2 - Period Covered: use pre-fill feature or enter the period covered by the report - cannot be more than one year. Item 3: check the appropriate box if the form is Amended, Terminal, or Subsidiary.

27 LM-3 Identification Items If pre-printed label information is correct, leave Items 4 - 8 blank. Use pre-fill feature to obtain information from prior year report. If any label information is incorrect, complete Items 4 - 8. Answer Item 9 regarding where your records are kept Yes or No. If No provide additional information in Item 56.

28 LM-3 Informational Items Answer each of the questions in Items 10 - 18 with a Yes or No answer. If the answer is Yes, provide additional information in Item 56 as required by the instructions. The electronic form provides a pop-up box to enter this information.

29 LM-3 Informational Items Enter the correct information directly into the box and the form displays the information in Item 56.

30 LM-3 Informational Items Item 19: enter the number of dues paying members of your union. Item 20: enter the maximum amount recoverable from your unions fidelity bond. Item 21: answer Yes or No regarding constitution bylaw changes. If changes provide two copies. Item 22: enter the date of your unions next officer election.

31 LM-3 Informational Items Item 23(a): enter the amount of regular dues and how often paid by members. (b): enter the initiation fee. (c): enter transfer fees. (d): enter work permits. Enter none or N/A if an item does not apply.

32 Item 24 - Officers and Disbursements Importing data can help you complete Item 24 if you use the electronic Form LM-3. The data you import must be in a pipe delimited ASCII text file (with a.txt extension). To import data select File and choose Import Officers.

33 Item 24 - Officers and Disbursements A file box displays. Select the directory where your file is located, select the file, and click Open.

34 Item 24 - Officers and Disbursements A dialog box displays warning that you can only import into Item 24 one time.

35 Item 24 - Officers and Disbursements The information is imported into Item 24. Large amounts of data may take a few minutes. If successful a dialog box displays telling you the number of records imported. If necessary the data will automatically flow into the continuation pages for Item 24. If you do not import the data you must enter it manually.

36 Item 24 - Officers and Disbursements Enter the names of all officers even if they did not receive compensation from the union. Column A: enter the last name then the first name of the officer. Column B: enter the officers title. Column C: enter the officers status - C continuing, P past, or N new.

37 Item 24 - Officers and Disbursements Enter zero in Columns D, E, and F if no payments were made to the officer, otherwise in: – Column D enter the gross salary paid to the officer. – Column E enter the total allowances and other disbursements (reimbursed travel, auto allowance). – Column F enter the total of Columns D and E.

38 Item 24 - Officers and Disbursements Enter zero in Columns D, E, and F if no payments were made to the officer, otherwise in: – Column D enter the gross salary paid to the officer. – Column E enter the total allowances and other disbursements (reimbursed travel, auto allowance). – Column F enter the total of Columns D and E.

39 Item 24 - Officers and Disbursements Line 8: enter the total payments from any continuation pages. Line 9: enter the total of Lines 1 - 8. Line 10: enter the total deductions made from all officers pay.

40 Item 24 - Officers and Disbursements Line 11: enter the Net Disbursements to Officers (difference between line 9 column F and line 10). Enter the total of Line 11 in Item 45 To Officers in Statement B Receipts and Disbursements.

41 Statement A - Assets and Liabilities Using the pre-fill you can obtain financial information from the previous years report for Columns A and C, Items 25 - 36. If you do not use pre-fill, you will have to complete these items manually.

42 Statement A - Assets and Liabilities Item 25: enter all cash including checking, savings, CDs, cash on hand. Enter the beginning figure in Column A and ending figure in Column B. Item 26: enter beginning and ending loans receivable. Item 27: enter beginning and ending U.S. Treasury Securities. Item 28: enter beginning and ending investments.

43 Statement A - Assets and Liabilities Item 29: enter beginning and ending fixed assets. Item 30: enter beginning and ending other assets. Item 31 - Total Assets: enter the total of Items 25 - 30 for Column A and Column B. Note: The figures entered in Column A should agree with the ending figures (Column B) on the previous years LM-3 report. If they do not, provide an explanation in Item 56.

44 Statement A - Assets and Liabilities Item 32 - Accounts Payable: enter the beginning figure in Column C and the ending figure in Column D. Item 33: enter beginning and ending loans payable. Item 34: enter beginning and ending mortgages payable. Item 35: enter beginning and ending other liabilities.

45 Statement A - Assets and Liabilities Item 36 - Total Liabilities: enter the total of Items 32 - 35 in Columns C and D. Item 37 - Net Assets: enter the difference between Item 31 and Item 36 for Columns C and D. Note: The figures entered in Column C should agree with the ending figures (Column D) on the previous years LM-3 report. If they do not, provide an explanation in Item 56.

46 Statement B - Receipts and Disbursements Item 38 - Dues: enter the dues collected by your union. Item 39 - Per Capita Tax: enter the amount collected by your union. Item 40 - Fees, Fines, Assessments & Work Permits: enter the amounts collected for any of these items. Item 41 - Interest & Dividends: enter interest from bank accounts and dividends from investments.

47 Statement B - Receipts and Disbursements Item 42 - Sale of Investments & Fixed Assets: enter the total of any sales. Item 43 - Other Receipts: enter the amount of other receipts not previously reported. Item 44 - Total Receipts: enter the total of Items 38 - 43. Note: If the total in Item 44 is $250,000 or more, your organization must file Form LM-2.

48 Statement B - Receipts and Disbursements Item 45 - To Officers: enter the total net disbursements to officers from Item 24. Item 46 - To Employees: enter the total net disbursements to employees. Item 47 - Per Capita Tax: enter the per capita tax paid by your union. Item 48 - Office & Administrative Expense: enter the total disbursements for office and administrative costs for your union.

49 Statement B - Receipts and Disbursements Item 49 - Professional Fees: enter the amounts paid for professional services (accounting, legal). Item 50 - Benefits: enter the total benefits paid by your union (pension, H & W). Item 51 - Contributions, Gifts & Grants: enter the total paid by your union. Item 52 - Purchase of Investments & Fixed Assets: enter the total purchases made by your union.

50 Statement B - Receipts and Disbursements Item 53 - Loans Made: enter the total of loans made by your union. Item 54 - Other Disbursements: enter the total disbursements not previously reported. Item 55 - Total Disbursements: enter the total of Items 45 - 54.

51 Reporting Your Tax Payments Item 48 - Office and Administrative Expense Employer portion of FICA (social security taxes) Property taxes Any other taxes owed and directly paid by your union Item 54 - Other Disbursements Employee portion of FICA Income tax withheld from wages Any other payroll tax withheld from wages Statement B - Receipts and Disbursements

52 Item 56 - Additional Information Item 56 - Additional Information: enter any additional information as required by the report. Include the item number and the additional information for the item number.

53 Items 57 and 58 - Signatures Items 57 and 58: both the President and Treasurer or corresponding principal officers must sign the report.

54 LM-3 Cash Reconciliation Beginning Cash, Item 25(A): $142,859 Total Receipts, Item 44: + 42,363 Total Disbursements, Item 55: - 38,787 Ending Cash, Item 25(B): $146,435

55 Run the Error Summary Automatic Error Summary Before signing and submitting your form, you must check it for errors. The Error Summary identifies errors in your form and tells you where they are.

56 Run the Error Summary Each error is identified and listed individually.

57 Run the Error Summary Each error is identified and listed individually.

58 Shows when report is ready for signature and submission Run the Error Summary

59 Correct each error listed. Run the Error Summary again and confirm that the report is ready for signing and submitting to OLMS. File your report with OLMS.

60 File Your Report With OLMS Obtain an electronic signature and file the form electronically. or Print your report and sign and mail the report.

61 Completing & Filing Preprinted Forms If you do not use the electronic Form LM-3: File one original copy with OLMS. Do not file photocopies. Type or print your entries with black ink. Use CAPITAL letters. Enter only one letter or number per box.

62 Completing & Filing Preprinted Forms Type or print inside the boxes. Leave blank boxes between words or numbers. Enter whole dollar amounts only. Do not enter cents or.00. Enter a single zero in boxes for financial items when you have nothing to report. Use an X to mark Yes or No items. Do not use check marks or any marks other than an X.

63 Where to File Paper Reports U.S. Department of Labor Employment Standards Administration Office of Labor-Management Standards Room N-5616 200 Constitution Avenue, NW Washington, DC 20210

64 Contact U.S. Department of Labor - OLMS 1234 Every St, Suite 211 Anytown, US 48226 Telephone (123)456-6780

65 Getting Help Using the Electronic Form: User Guide DOL Help Line: 1-866-487-2365 Completing Form LM-3: Form instructions OLMS field offices

66 Contact OLMS Online at: http://www.olms.dol.gov The Department of Labor Call Center at: 1-866-4-USA-DOL


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