Presentation on theme: "Welcome to the Electronic Form LM-3"— Presentation transcript:
1Welcome to the Electronic Form LM-3 U.S. Department of Labor Office of Labor-Management Standards (OLMS)Electronic FormsWelcome to the Electronic Form LM-3Introduction:Provide your name and title.Provide the name of the agency.Explain that the presentation is about preparation of the LM-3.(This presentation is based on the Electronic Form LM-3 software, Version 3.5.)November 2004
2Introduction Investigator Iam Right U.S. Department of Labor - OLMS 1234 Every St, Suite 211Anytown, US 48226Telephone (123)My name is___________________. (If appropriate “Today I am accompanied by Investigator(s) XXXXX”.)You can reach me or other OLMS Investigators at the address and telephone number shown on the screen.
3The OLMS Mission Administer the LMRDA Ensuring union democracy Safeguarding union assetsFinancial recordkeeping and reportingBriefly explain how OLMS administers the Labor-Management Reporting and Disclosure Act.Ensuring union democracy:Election and trusteeship investigationsElection supervisionsSafeguarding union assets:Embezzlement investigationsCompliance Audit ProgramBonding investigationsFinancial recordkeeping and reportingReports filed by labor organizationsReports filed by employers and labor relations consultantsReports filed by union officials
4Types of Reports LM-4: Receipts less than $10,000 LM-3: Receipts $10,000 to $249,999LM-2:Receipts $250,000 or moreUnions in trusteeshipRefer to bullets on this slide to briefly describe the three types of labor organization annual reports filed by unions.Note that this presentation is principally about the Form LM-3. Refer Form LM-4 or LM-2 filers to other presentations by your office staff if they are occurring concurrently at a different location.
5Labor Organization Reports Required by LMRDA Title IIPublic disclosure:On the Internet atDeadlines:90 days after fiscal year ends30 days after terminationLabor organization annual reports (Form LM-2/3/4) are required by LMRDA Title II.Labor organization annual reports are available to the public at OLMS’ national and district offices.Labor organization annual reports are also available through the Internet:You can order reports to be sent to you.You can view or print reports online for the year 2000 and after.You can search reports for key data items about unions and their officers or employees for the year 2000 and after.File labor organization annual reports with OLMS within 90 days after the close of the fiscal year or within 30 days of termination.
6Electronic Form LM-3 Easier to enter information Download some information from OLMS Website:Item 2Items 4 - 7Item 8Items , Column AItems , Column COLMS has implemented a new system so unions can use personal computers to complete their Form LM-3 and either:Sign the electronic form using easily obtainable digital signatures and submit it to OLMS over the Internet.Print a copy of the form, have the union’s president and treasurer sign it manually, and mail it to OLMS.Software for the electronic Form LM-3 may be downloaded from the OLMS website. If you are unable to download the software for any reason, you may contact an OLMS district office and request a CD.OLMS periodically updates the software. You should check to make sure that the software you have from previous years is up to date before using it again for a current report.The electronic form will make report preparation easier.Unions with Internet access that filed the previous year can pre-fill portions of the report with the prior year’s information.Pre-fill the period covered in Item 2.Pre-fill the union’s name and address in Items 4-8.Pre-fill assets and liabilities at the start of the reporting period in Items , Column A, and Items , Column C.
7Electronic Form LM-3 System performs certain calculations. Error checking features help:Identify discrepanciesPermit correction of errorsReduce the likelihood of having to file an amended reportThe electronic form automatically totals columns of financial data in Statements A and B and Item 24 of the Form LM-3.The electronic form identifies and helps you correct errors before you file the report with OLMS.
8Electronic Form LM-3Electronic signatures (SeeSubmit form via the InternetCan still print and file reportFile quickly via the Internet.Retain the option of printing a paper copy of the report from your computer, have the president and treasurer sign the report, and submit it to OLMS by mail.Union presidents and treasurers are able to use electronic signatures for Internet filing. Check the OLMS website for information on digital signatures.
9Electronic Form LM-3 File more quickly. File more easily. File more accurately.Summary of the reasons to use electronic filing.Even unions that do not have Internet access can use the electronic form to prepare a paper copy of the labor organization annual reports with a personal computer and printer.Electronic form still performs mathematical calculations.Electronic form still checks for errors.
10Using the Electronic Form LM-3 Double-click the OLMS Electronic Filer icon on your desktop.To access the User Guide, double-click the icon on your desktop.Easy to install software.When the software is installed on your computer two icons are placed on your desktop.“OLMS Electronic Filer” icon starts the electronic form.“User Guide” Icon starts the electronic version of the User Guide which you can view on screen or print.Completing the form will be easier if you first review the User Guide.The User Guide is a “how to” guide for using the electronic form.Refer to the guide for problems in moving through the forms.Refer to the guide for instructions on how to use the pre-fill feature.Refer to the guide for instructions on how to run the error summary.Refer to the guide for instructions on how to import data into Item 24, All Officers and Disbursements.Refer to the guide for instructions on how to use the drop-down lists.
11A Look at the Electronic Form This is how the top of page 1 of the Form LM-3 displays in the electronic form.Notice the electronic Form LM-3 looks almost identical to the paper form.Looks almost identical to paper form
12A Look at the Electronic Form Click yellow buttons to perform the displayed action.Click the yellow buttons appearing on the form to perform the action displayed on the button.“Get Pre-fill Data” - if you are connected to the Internet, you can download certain information from your last year’s report.“Error Summary Information” - displays information on the Error Summary process.“Click to Enter Item 56 Information” - moves to an Item 56 Additional Information page.“Item 24 Import Information” - displays information on the import process.
13A Look at the Electronic Form Select from drop-down lists to complete certain items.Use this drop-down list to select the name of the union in Item 4.NOTE: You must use the displayed drop-down lists for entries in Items 4 and 5 if your union is affiliated with a national or international union.
14A Look at the Electronic Form Page tabs: select a “tab” to navigate through the form.Press the <tab> key to move from item to item.The tabs display near the top of the program window on your computer.There is a tab for each page or portion of the Form LM-3.To move the cursor from item to item (or to separate fields within an item), press the <Tab> key. This is the preferred method for moving through the form. By using the <Tab> key, you are assured of moving to the next sequential item or field on the form.After you enter data in a particular item press the <Tab> key. The data is automatically formatted and the cursor moves to the next item.
15A Look at the Electronic Form Pop-up boxes automatically display when necessary to help you enter data for certain items, warn of potential errors, or request additional information.This pop-up box, for example, alerts the user that an invalid report period has been entered.
16A Look at the Electronic Form Pre-fill dataCan be retrieved from your union’s latest report for automatic entry of certain data.Must be connected to the Internet.Click the yellow “Get Pre-fill Data” button.Retrieve data from your union’s latest report filed with OLMS.You must be connected to the Internet to use this feature.After entering your union’s file number in Item 1, click the yellow “Get Pre-fill Data” button.You will be prompted to enter the fiscal year of the report you are completing.Your union’s data displays which can be downloaded to the form you are completing.
17A Look at the Electronic Form Items 2,Item 8.The first section of pre-fill information retrieved concerns the identification information in Items 2 and 4 through 7.The second section of pre-fill information is the union’s mailing address for Item 8.When you check the approve box, the information for that section will be downloaded to the appropriate items in your report.If any of the information is incorrect you can change the information before it is downloaded to your report.You can also edit the information after it is downloaded to your report.
18A Look at the Electronic Form Items , Column A andItems , Column C.The electronic form pre-fills information for assets and liabilities at the start of the reporting period in Statement A of the Form LM-3.Remember to check the “approve” box.You must click the yellow “yes” button to download the pre-fill information you have approved to your report.
19A Look at the Electronic Form Initial zeros are entered in all financial items.Items you must complete have blue borders.Items that are automatically calculated have black borders.The electronic form automatically enters zeros in the financial items.You must change the items for which your union had financial transactions from zero to the appropriate amount.Officers signing the report are personally responsible for its accuracy. Therefore, it is important that the information entered in each item is correct and that zeros only appear where appropriate on the signed reports. Do not leave any of the financial items blank.Notice the data entry areas for Items 38 through 43 have blue borders while for Item 44, Total Receipts, the area has a black border.Data entry fields for financial items you must complete have blue borders.The fields that are automatically calculated have black borders. You cannot change or manually override the calculated value by directly entering a different value.When entering numbers for requested financial information, use whole dollars only. Do not enter cents, decimal points, commas, or dollar signs.
20A Look at the Electronic Form Import data into Item 24. From this:You can import data into Item 24, All Officers and Disbursements to Officers, from a specially formatted text file if that is more convenient for you than entering the data directly on the form.The User Guide provides step-by-step instructions for importing data.
21A Look at the Electronic Form Import data into Item 24. To this:You can import information directly into Item 24 without making manual entries.
22A Look at the Electronic Form Automatic Error SummaryBefore signing and submitting your form, you must check it for errors.The Error Summary identifies errors in your report and tells you where they are.The electronic form alerts users about reporting errors.This reduces the need to file amended reports.
23A Look at the Electronic Form Each error is identified and listed individually.The Error Summary lists the LM-3 items which may need correction or an explanation in Item 56, Additional Information.You can print the summary to use as a reference when you return to the Form LM-3 to correct errors.
24A Look at the Electronic Form Shows when report is ready for signature and submission.After you correct the errors you must run the error summary again to see if the report is ready for signature and submission.
25Layout of Reports Page 1: Identification information: Your union Period coveredAdditional informationSignatures of responsible officersOther Pages:Information items:“Yes” or “No”Financial detailsThe Forms LM-2, LM-3 and LM-4 have the same basic structure.Page 1:Requests information identifying your union.Requests information about the period covered by the report.Contains a section for you to report additional information from other parts of the form.Contains blocks for responsible officers to sign and date the report.By law, the president & treasurer, or corresponding principal officers, of each union are responsible for filing labor organization annual reports.The other pages contain information items some of which require “Yes” or “No” answers and financial items or schedules.
26LM-3 Identification Items Item 1 - File Number: enter your union’s six-digit File Number.Item 2 - Period Covered: use pre-fill feature or enter the period covered by the report - cannot be more than one year.Item 3: check the appropriate box if the form is “Amended,” “Terminal,” or “Subsidiary.”The LM file number is printed on the top of the mailing label OLMS sent to unions. Record your union’s LM file number in Item 1. The file number must be entered on the electronic form for the pre-fill function to obtain prior year information.Unions that do not have an LM file number should contact the nearest OLMS office. LM file numbers are assigned by OLMS when unions file a form LM-1.Unions changing their fiscal years or those filing terminal reports can have a period shorter than a year in Item 2. The report cannot cover a period longer than a year.For terminating unions, report the date of termination after the word “Through” in Item 2.Leave Item 3 blank if none of the options apply. Most reports will not have an entry in Item 3.Terminating unions must report in Item 56 (Additional Information):Why the union terminated.Plans for the disposition of the union’s assets, if any.The name and address of the person or organization that will retain the terminal union’s financial records.If the terminating organization is merging into another union, report that union’s name, address and LM file number.
27LM-3 Identification Items If pre-printed label information is correct, leave Items blank. Use pre-fill feature to obtain information from prior year report.If any label information is incorrect, complete ItemsAnswer Item 9 regarding where your records are kept “Yes” or “No.” If “No” provide additional information in Item 56.If you are filing a paper form, use the mailing label that OLMS sends to unions with the blank forms. If you are using the electronic form and have Internet access, pre-fill Items 4-8.
28LM-3 Informational Items Answer each of the questions in Items with a “Yes” or “No” answer. If the answer is “Yes,” provide additional information in Item 56 as required by the instructions.The electronic form provides a pop-up box to enter this information.See the LM-3 instructions for explanations of the information required in Item 56 for “Yes” answers in ItemsAn example of a subsidiary organization for Item 10 is a union’s building corporation. There are three options for reporting a subsidiary’s financial information: (1) on your union’s Form LM-3; (2) on a separate Form LM-3; or (3) on a financial statement prepared by a CPA that is attached to your union’s Form LM-3.Report in Item 11 any trust that was created by your union or in which your union selects members of the trust’s governing body. Examples are health/welfare and pension plans.Report in Item 12 any PAC fund that your union has.Do not mark Item 12 “Yes” if your union merely transmits PAC contributions to the parent body.Also report in Item 56 the name of any government agency with which the PAC has filed a report. PAC funds which are kept separate from your union’s treasury do not have to be reported on the LM-3 if publicly available reports are filed with another agency.Include the trade-in of an auto in Item 13.Answer Item 14 to indicate if your union’s books were audited.Mark Item 15 “Yes” even if full restitution was received.Items 16 and 17 concern payments to officers and employees from your union and other labor organizations or benefit plans.Concerning Item 18, loans to union officers or employees in excess of $2,000 are illegal.A travel advance for a specific trip that is not used or repaid within 30 days constitutes a loan.
29LM-3 Informational Items In this slide, Item 14 was marked “Yes” and the electronic form user enters in Item 56, Additional Information, the name of the accountant who audited the union.Enter the correct information directly into the box and the form displays the information in Item 56.
30LM-3 Informational Items Item 19: enter the number of dues paying members of your union.Item 20: enter the maximum amount recoverable from your union’s fidelity bond.Item 21: answer “Yes” or “No” regarding constitution bylaw changes. If changes provide two copies.Item 22: enter the date of your union’s next officer election.In Item 19 enter the number of members at the end of the reporting period.All unions with more than $5,000 in property and annual receipts must bond officers and employees who handle funds. The amount of the bond must be equivalent to at least 10% of all funds handled up to a maximum of $500,000. Obtain bonding from a surety approved by the Secretary of the Treasury. Contact the nearest OLMS office for details.Item 21 - If your union is governed by a uniform constitution and bylaws prescribed by your parent body, the parent body may file the constitution and bylaws on your behalf. If so, state this in Item 56.If you answered Item 21 “yes” because your union’s practices/procedures changed that are not described in the constitution or bylaws, you must file an amended LM-1.
31LM-3 Informational Items Item 23(a): enter the amount of regular dues and how often paid by members.(b): enter the initiation fee.(c): enter transfer fees.(d): enter work permits.Enter “none” or “N/A” if an item does not apply.Enter the basis (per hour, per month, etc.) for the payment of dues and work permits. If not applicable, be sure to enter “N/A” in that portion of Item 23.
32Item 24 - Officers and Disbursements Importing data can help you complete Item 24 if you use the electronic Form LM-3.The data you import must be in a pipe delimited ASCII text file (with a .txt extension).To import data select “File” and choose “Import Officers.”Your import file must be set up following the instructions in the User Guide. The file must contain all required fields and cannot have blanks.If there is no financial data to report in the numeric fields such as salary or allowance, enter a zero.If you leave any field blank, you may not be able to import or the data imported may be incorrect.The User Guide also gives instructions on formatting data in an Excel spreadsheet to import into Item 24.
33Item 24 - Officers and Disbursements A file box displays. Select the directory where your file is located, select the file, and click “Open.”
34Item 24 - Officers and Disbursements A dialog box displays warning that you can only import into Item 24 one time.
35Item 24 - Officers and Disbursements The information is imported into Item 24. Large amounts of data may take a few minutes.If successful a dialog box displays telling you the number of records imported. If necessary the data will automatically flow into the continuation pages for Item 24.If you do not import the data you must enter it manually.
36Item 24 - Officers and Disbursements Enter the names of all officers even if they did not receive compensation from the union.Column A: enter the last name then the first name of the officer.Column B: enter the officer’s title.Column C: enter the officer’s status - “C” continuing, “P” past, or “N” new.In Item 24 enter the names and titles of every person who held office at any time during the reporting period.An officer is defined by the LMRDA as “any constitutional officer, any person authorized to perform the functions of president, vice president, secretary, treasurer, or other executive functions of a labor organization, and any member of its executive board or similar governing body.”
37Item 24 - Officers and Disbursements Enter zero in Columns D, E, and F if no payments were made to the officer, otherwise in:Column D enter the gross salary paid to the officer.Column E enter the total allowances and other disbursements (reimbursed travel, auto allowance).Column F enter the total of Columns D and E.Direct or indirect cash disbursement to officers must be reported in Item 24.Direct and indirect disbursements not involving the payment of some form of cash (cash, checks, money orders, etc.) should be reported in Item 56 instead of Item 24. As an example the union might give the officer a fixed asset that was purchased in a prior period when the officer retires in the current fiscal year.Direct disbursements are payments made to officers in the form of cash, property, goods, services or other things of value.Indirect disbursements are payments made by your organization to another party for cash, property, goods, services or other things of value received by or on behalf of the officer. On behalf of the officer means received by a party other than the officer of your organization for the personal interest or benefit of the officer. Such payments include those made through a credit arrangement under which charges are made to the account of your organization and are paid by your organization.Examples of disbursements reported in Column E include the following: periodic allowances; compensation for mileage, meals and entertainment; maintenance and operating costs of a union auto; public carrier transportation not involving the conduct of official business; gifts of substantial value; and travel advances that are not considered loans.
38Item 24 - Officers and Disbursements Enter zero in Columns D, E, and F if no payments were made to the officer, otherwise in:Column D enter the gross salary paid to the officer.Column E enter the total allowances and other disbursements (reimbursed travel, auto allowance).Column F enter the total of Columns D and E.Report in Column E the total maintenance and operating costs of an auto owned or leased by the union and assigned to an officer regardless of whether it was used for official business or for personal benefit.If more than 50% of the use of a union auto was for the personal benefit of the officer, the amount of the decrease in the market value attributable to the officer’s personal use must be reported in Item 56.Do not report in Item 24:Loans to officers which must be reported in Items 26 (Loans Receivable) and 53 (Loans Made).Benefits to officers which must be reported in Item 50 (Benefits).Reimbursements to an officer for the purchase of investments or fixed assets for the union (such as office furniture or equipment). Report these transactions in Item 52 (Purchase of Investments and Fixed Assets) and explain in Item 56 (Additional Information).Disbursements for lodging and public carrier transportation involving official business paid by the union directly or through a credit arrangement to the vendor which are reported in Item 48 (Office and Administrative Expense).Disbursements made by the union to a vendor for items of value provided directly to the union (such as refreshments for a union meeting).Office supplies, equipment, and facilities furnished to officers.Maintenance and operating costs for leased assets other than autos.
39Item 24 - Officers and Disbursements Line 8: enter the total payments from any continuation pages.Line 9: enter the total of LinesLine 10: enter the total deductions made from all officers’ pay.Enter on Line 8 the total payments from any additional pages. If you are not using the electronic form, use the original Item 24 continuation pages provided in the forms package (with green boxes) which are designed to be optically scanned.Enter on Line 10 the total amount of withheld taxes, payroll deductions, and other deductions from compensation.Any portion of withheld taxes or other payroll deductions which have not been transmitted at the end of the reporting period are liabilities and should be reported in Item 35 (Other Liabilities).Payroll or other deductions retained by your union (such as repayment for loans made to officers) must be fully explained in Item 56 (Additional Information).
40Item 24 - Officers and Disbursements Line 11: enter the Net Disbursements to Officers (difference between line 9 column F and line 10).Enter the total of Line 11 in Item 45 To Officers in Statement B Receipts and Disbursements.The electronic form automatically enters in Item 45 the information contained on Line 11 of Item 24.
41Statement A - Assets and Liabilities Using the pre-fill you can obtain financial information from the previous year’s report for Columns A and C, ItemsIf you do not use pre-fill, you will have to complete these items manually.The electronic form automatically calculates total assets and liabilities and net assets.
42Statement A - Assets and Liabilities Item 25: enter all cash including checking, savings, CDs, cash on hand. Enter the beginning figure in Column A and ending figure in Column B.Item 26: enter beginning and ending loans receivable.Item 27: enter beginning and ending U.S. Treasury Securities.Item 28: enter beginning and ending investments.Include in Item 25 (Cash) petty cash, undeposited checks, money orders and cash, cash in safes and safe deposit boxes, checking accounts, savings accounts, money market accounts, and certificates of deposit.The checking account balances reported in Item 25 should be obtained from the union’s books as reconciled with balances shown on the bank statements.Report all direct and indirect loans owed to your union in Item 26. Include in Item 26 travel advances to officers and employees that constitute loans. Report investments in corporate bonds and mortgages in Item 28 (Investments), not Item 26.
43Statement A - Assets and Liabilities Item 29: enter beginning and ending fixed assets.Item 30: enter beginning and ending other assets.Item 31 - Total Assets: enter the total of Items for Column A and Column B.Note: The figures entered in Column A should agree with the ending figures (Column B) on the previous year’s LM-3 report. If they do not, provide an explanation in Item 56.Report in Item 29 land, buildings, autos and office furniture and equipment owned by the union. The book value of fixed assets is cost less depreciation. However, unions are not required to depreciate assets for purposes of reporting.Report in Item 30 all assets which have not been reported in Items 25 through 29, such as accounts receivable, utility deposits, or travel advance repayments owed to the union that do not constitute loans.
44Statement A - Assets and Liabilities Item 32 - Accounts Payable: enter the beginning figure in Column C and the ending figure in Column D.Item 33: enter beginning and ending loans payable.Item 34: enter beginning and ending mortgages payable.Item 35: enter beginning and ending other liabilities.Accounts payable (Item 32) are obligations incurred on an open account for goods and services rendered.Report loans secured by mortgages or similar liens on real property in Item 34 (Mortgages Payable).Other liabilities (Item 35) all liabilities which have not been entered in Items 32 through 34, such as payroll deductions withheld but not transmitted.
45Statement A - Assets and Liabilities Item 36 - Total Liabilities: enter the total of Items in Columns C and D.Item 37 - Net Assets: enter the difference between Item 31 and Item 36 for Columns C and D. Note: The figures entered in Column C should agree with the ending figures (Column D) on the previous year’s LM-3 report. If they do not, provide an explanation in Item 56.
46Statement B - Receipts and Disbursements Item 38 - Dues: enter the dues collected by your union.Item 39 - Per Capita Tax: enter the amount collected by your union.Include in Item 38 any dues payments made directly by union members or transmitted through employer checkoff or the parent body.Also include in Item 38 dues payments by nonmembers as a condition of employment under a union security agreement.Report in Item 38 the full dues received, including any portion that will later be transmitted to a parent body. However, if a parent body receives dues checkoff directly from the employer on your union’s behalf, do not report in Item 38 the portion retained by the parent body for per capita taxes or other purposes.Do not report in Item 38 dues collected on behalf of other organizations. Instead, report dues collected on an affiliate’s behalf in Item 43 (Other Receipts).Item 40 - Fees, Fines, Assessments & Work Permits: enter the amounts collected for any of these items.Item 41 - Interest & Dividends: enter interest from bank accounts and dividends from investments.
47Statement B - Receipts and Disbursements Item 42 - Sale of Investments & Fixed Assets: enter the total of any sales.Item 43 - Other Receipts: enter the amount of other receipts not previously reported.Do not include in Item 42 (Sale of Investments and Fixed Assets) amounts received for the sale or redemption of investments which were promptly reinvested (“rolled over”).Include in Item 43 (Other Receipts) all receipts not reported in Items 38 through 42, such as proceeds from the sale of supplies, loans obtained, repayments of loans made, rents, and funds collected for transmittal to third parties.The electronic form automatically calculates total receipts in Item 44.Item 44 - Total Receipts: enter the total of Items Note: If the total in Item 44 is $250,000 or more, your organization must file Form LM-2.
48Statement B - Receipts and Disbursements Item 45 - To Officers: enter the total net disbursements to officers from Item 24.Item 46 - To Employees: enter the total net disbursements to employees.Report in Item 46 (To Employees) all net salaries, allowances, and travel advances which are not considered loans and other direct and indirect net disbursements to employees.Report lost time payments to union members who are not officers in Item 46. Report lost time payments to officers as salaries in Items 24 and 45.Report per capita taxes paid to parent bodies and the AFL-CIO in Item 47.Office and Administrative Expenses in Item 48 include payments for rent, utilities, office supplies, postage, subscriptions, fidelity bond premiums and common carrier lodging and transportation. If lodging for an officer on union travel is paid directly to the hotel or if a travel agency or airline is paid directly by the union for transportation, then those disbursements would be reported here.Item 47 - Per Capita Tax: enter the per capita tax paid by your union.Item 48 - Office & Administrative Expense: enter the total disbursements for office and administrative costs for your union.
49Statement B - Receipts and Disbursements Item 49 - Professional Fees: enter the amounts paid for professional services (accounting, legal).Item 50 - Benefits: enter the total benefits paid by your union (pension, H & W).Report both direct and indirect benefit payments in Item 50:Direct benefit payments are those made to officers, employees, members, and their beneficiaries.Indirect benefit payments are those made to a separate and independent entity, such as a trust or insurance company.Do not include funds reinvested or “rolled over” in Item 52 (Purchase of Investments and Fixed Assets).Item 51 - Contributions, Gifts & Grants: enter the total paid by your union.Item 52 - Purchase of Investments & Fixed Assets: enter the total purchases made by your union.
50Statement B - Receipts and Disbursements Item 53 - Loans Made: enter the total of loans made by your union.Item 54 - Other Disbursements: enter the total disbursements not previously reported.Report all direct and indirect loans to individuals, business enterprises, and other organizations in Item 53 (Loans Made).LMRDA Section 503(a) prohibits unions from loaning officers and employees more than $2,000.Include travel advances not used or repaid within 30 days in Item 53.Other disbursements in Item 54 include fees, fines, assessments, supplies for resale, repayments of loans obtained, transmittals of funds collected for third parties, educational and publicity expenses, withholding taxes, and payments for the account of affiliates and other third parties.The electronic form automatically calculates Item 55 (Total Disbursements).Item 55 - Total Disbursements: enter the total of Items
51Statement B - Receipts and Disbursements Reporting Your Tax PaymentsItem 48 - Office and Administrative ExpenseEmployer portion of FICA (social security taxes)Property taxesAny other taxes owed and directly paid by your unionItem 54 - Other DisbursementsEmployee portion of FICAIncome tax withheld from wagesAny other payroll tax withheld from wagesReport the employer portion of FICA, property taxes, and any other taxes paid directly by your union in Item 48, Office & Administrative Expense.Report the employee portion of FICA, income taxes withheld, and any other payroll taxes withheld from wages in Item 54, Other Disbursements.
52Item 56 - Additional Information Item 56 - Additional Information: enter any additional information as required by the report. Include the item number and the additional information for the item number.The electronic form does not display additional information entries in Item 56 on page 1 of the form.A separate Item 56 page is created for each item requiring additional information.When you print the report, all Item 56 pages will also print.
53Items 57 and 58 - SignaturesItems 57 and 58: both the President and Treasurer or corresponding principal officers must sign the report.If the duties of the principal executive or principal financial officer are performed by an officer other than the president or treasurer, the report may be signed by the other officer.If the report is signed by an officer other than the president or treasurer, cross out the printed title, enter the correct title in Item 57 or 58, and explain in Item 56.Remember to enter the date the officer signed the report and the officer’s telephone number. A private unlisted telephone number does not have to be reported.
54LM-3 Cash Reconciliation Beginning Cash, Item 25(A): $142,859Total Receipts, Item 44: ,363Total Disbursements, Item 55: ,787Ending Cash, Item 25(B): $146,435Verify that receipts, disbursements, and cash are correctly reported by performing a cash reconciliation.The electronic form performs the cash reconciliation automatically. The Error Summary will alert you if the cash reconciliation does not balance.
55Run the Error Summary Automatic Error Summary Before signing and submitting your form, you must check it for errors.The Error Summary identifies errors in your form and tells you where they are.The electronic form will not allow you to print a report ready for signature or file it electronically unless you first run the Error Summary and correct or resolve the errors or deficiencies listed.
56Run the Error SummaryEach error is identified and listed individually.The Error Summary on this slide states Item 2 was not completed.This error must be corrected by entering a valid reporting period in Item 2.
57Run the Error SummaryEach error is identified and listed individually.The error summary on this slide states that each of the lines in Item 23 needs to be completed.This error should be corrected.
58Run the Error SummaryShows when report is ready for signature and submissionAfter you have corrected or resolved the errors or deficiencies listed on your Error Summary, run the Error Summary again to check that you made all necessary corrections.
59Run the Error Summary Correct each error listed. Run the Error Summary again and confirm that the report is ready for signing and submitting to OLMS.File your report with OLMS.
60File Your Report With OLMS Obtain an electronic signature and file the form electronically.orPrint your report and sign and mail the report.
61Completing & Filing Preprinted Forms If you do not use the electronic Form LM-3:File one original copy with OLMS.Do not file photocopies.Type or print your entries with black ink.Use CAPITAL letters.Enter only one letter or number per box.If you do not file the electronic Form LM-3, you must file an original copy of the paper Form LM-3 with the green boxes, including the preprinted continuation pages for Item 24 if needed.A photocopy of the form or continuation pages will not be accepted.The pre-printed forms are designed to be optically scanned.
62Completing & Filing Preprinted Forms Type or print inside the boxes.Leave blank boxes between words or numbers.Enter whole dollar amounts only. Do not enter cents or “.00.”Enter a single zero in boxes for financial items when you have nothing to report.Use an “X” to mark “Yes” or “No” items. Do not use check marks or any marks other than an “X.”
63Where to File Paper Reports U.S. Department of LaborEmployment Standards AdministrationOffice of Labor-Management StandardsRoom N-5616200 Constitution Avenue, NWWashington, DC 20210
64U.S. Department of Labor - OLMS 1234 Every St, Suite 211 ContactU.S. Department of Labor - OLMS1234 Every St, Suite 211Anytown, US 48226Telephone (123)You can contact our district office by writing to:
65Getting Help Using the Electronic Form: User Guide DOL Help Line: Completing FormLM-3:Form instructionsOLMS field officesThe User Guide gives detailed instructions for the electronic Form LM-3 software.For any problem you are unable to solve using the User Guide, contact the DOL Help Line atFor questions about completing items on the Form LM-3 or other reporting questions, contact the nearest OLMS field office.
66Contact OLMS Online at: http://www.olms.dol.gov The Department of Labor Call Center at: USA-DOLAddresses and telephone numbers of OLMS field offices are on the OLMS Website.