1. Welcome and thanks for coming

2. Before we get started Please be sure to sign in!

3. About NSF NSF is not a “mission agency” NSF is not a “mission agency” Our goal is to promote and enable high quality in education, particularly in the higher education system, and particularly in the sciences and engineering Our goal is to promote and enable high quality in education, particularly in the higher education system, and particularly in the sciences and engineering In the research divisions, our mechanism is the research grant In the research divisions, our mechanism is the research grant

4. Proposal Review NSF received 44,593 proposals in FY2007 (40,075 in ’03; 31,942 in ’01) with 11,484 awards NSF received 44,593 proposals in FY2007 (40,075 in ’03; 31,942 in ’01) with 11,484 awards 96 percent of these proposals are subject to external merit review 96 percent of these proposals are subject to external merit review Your assistance in this review process is crucial to the success of NSF, and we recognize that it is a lot of work Your assistance in this review process is crucial to the success of NSF, and we recognize that it is a lot of work

5. NSF is a Government Agency NSF spends taxpayer’s money NSF spends taxpayer’s money We seek fair and unbiased reviews We seek fair and unbiased reviews We are required to avoid both actual conflicts of interest and the appearance of conflicts We are required to avoid both actual conflicts of interest and the appearance of conflicts

6. Typical Conflicts Close friend or relative Close friend or relative Same institution Same institution Student/advisor relationship Student/advisor relationship Collaboration in the past 48 months (research, proposal, paper) Collaboration in the past 48 months (research, proposal, paper) Co-edit book, journal in the past 24 months Co-edit book, journal in the past 24 months Financial interest at stake Financial interest at stake PI ran over spouse’s cat PI ran over spouse’s cat

7. Typical Conflicts Close friend or relative Close friend or relative Same institution Same institution Student/advisor relationship Student/advisor relationship Collaboration in the past 48 months (research, proposal, paper) Collaboration in the past 48 months (research, proposal, paper) Co-edit book, journal in the past 24 months Co-edit book, journal in the past 24 months Financial interest at stake Financial interest at stake PI ran over spouse’s cat PI ran over spouse’s cat

8. Appearance of a Conflict We must avoid even the appearance of a conflict We must avoid even the appearance of a conflict Persons with conflicts must recuse themselves from all discussions relating to proposals with which they have a conflict Persons with conflicts must recuse themselves from all discussions relating to proposals with which they have a conflict It is necessary that you declare all conflicts at the beginning of each panel meeting It is necessary that you declare all conflicts at the beginning of each panel meeting

9. Before you begin your panel session, we must have a signed Conflict of interest form Please note what you are signing— You must be aware of conflicts You may not use “insider” information for personal gain You must maintain confidentiality of the panel and its recommendations

10. Reviewer Duties By the end of the meeting, we must have for every proposal By the end of the meeting, we must have for every proposal –At least three reviews entered into FastLane –A summary of the panel discussion for every proposal discussed by the panel –Proposals place into one of three categories  Primary consideration (PC)  Secondary consideration (SC)  Do not consider (DNC) –All proposals in the PC and SC categories must be ranked

11. Written Reviews Sent verbatim to PIs Sent verbatim to PIs Comprise the major form of feedback to PIs Comprise the major form of feedback to PIs Please make sure your comments are constructive, informative and non- inflammatory Please make sure your comments are constructive, informative and non- inflammatory Please be sure to substantively address both review criteria - Intellectual Merit and Broader Impact Please be sure to substantively address both review criteria - Intellectual Merit and Broader Impact

12. Ethics Remember your obligations to maintain the confidentiality of the proposals and the panel recommendations Remember your obligations to maintain the confidentiality of the proposals and the panel recommendations Do not save the proposals Do not save the proposals Do not plagiarize from proposals (or any other source) Do not plagiarize from proposals (or any other source) Plagiarizing from a declined proposal constitutes breach of confidentiality Plagiarizing from a declined proposal constitutes breach of confidentiality

13. Anonymity and Propriety Reviewers are anonymous; we won’t tell, you must not tell Reviewers are anonymous; we won’t tell, you must not tell Your recommendations are advisory and confidential; do not inform PIs of their status Your recommendations are advisory and confidential; do not inform PIs of their status Awarded proposals go into the public domain Awarded proposals go into the public domain Declined proposals are not in the public domain; don’t distribute, use or quote them Declined proposals are not in the public domain; don’t distribute, use or quote them

14. This is Your Meeting We hope that you will feel free to express your opinions and make the best technical judgments that you can We hope that you will feel free to express your opinions and make the best technical judgments that you can You may wish to choose a chair for your panel to expedite the process—who has the earliest flight out? You may wish to choose a chair for your panel to expedite the process—who has the earliest flight out?

15. Good News/Bad News The good news—you will get reimbursed for your attendance and participation on the panel The good news—you will get reimbursed for your attendance and participation on the panel The bad news—we can’t use money; Federal law requires the use of electronic funds transfer (we need your bank account number) The bad news—we can’t use money; Federal law requires the use of electronic funds transfer (we need your bank account number) If you don’t see your reimbursement within four weeks, please let me know If you don’t see your reimbursement within four weeks, please let me know

16. We’re from the government, and we’re here to help And thanks for coming!

17. We wish you a pleasant flight home!