Download presentation
Presentation is loading. Please wait.
1
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu Electronic Laboratory Notebook: Organize Your Research Quickly & Efficiently Yannick Pouliot, PhD Bioresearch Informationist Lane Medical Library & Knowledge Management Center 8/19/2008
2
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 2 The Bioresearch Informationist: At Your Service Yannick Pouliot, PhD, Lane Medical Library & Knowledge Management Center Bioresearch Informationist ≈ computational biologist in residence Lane Library service Closely coordinated with CMGMCMGM Role: Support laboratory researchers regarding biocomputational resources and their use …especially postdocs Contact: lanebioresearch@stanford.edulanebioresearch@stanford.edu
3
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 3 Goal Survey the CambridgeSoft’s electronic laboratory notebook … and associated issues
4
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 4 Disclaimer This is all new to us, such that “Stanford” has limited experience with E-Notebook
5
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 5 Laboratory Notebooks: General Considerations
6
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 6 Signatures and Witnesses To be legally valid regarding intellectual property, lab notebooks need to be: Signed and dated by you Countersigned and dated by a witness Witness = person who will not be named as a co-inventor and who is not working on the project “ At least one other investigator, not a co-worker or joint inventor, should regularly look over the entries and witness the same by applying his signature and date.” Stanford Office of Technology Licensing Stanford Office of Technology Licensing Notebook pages need regular ongoing signing, e.g., once a week E-Notebook has built-in reminders about Notebooks or pages that have been open too long, or have not been signed off within an acceptable time period. E-Notebook supports both paper and electronic witnessing: Paper-based method: pages are printed, signed, and countersigned as with a regular paper notebook. Electronic method: a PDF document of the electronically signed and witnessed page is kept in a separate archive.
7
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 7 Why Electronic Lab Notebooks? Easy to read entries Easy to enter data: typing, pasting, direct transfer Easy to search for entries, and not just text searching… Easy to backup real handy, especially when leaving Stanford Reminder: all lab notebooks are STANFORD PROPERTY → physical copying required.
8
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 8 Important Considerations Using an ELN is a commitment You’re getting married… Will use of E-Notebook become a problem for lab mates or collaborators? Actually, it can greatly facilitate collaborations… You must be a Stanford affiliate to use software Software requires yearly key update to continue working
9
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 9 So What has Stanford Licensed? Swain Chemistry and Chemical Engineering Library has purchased site license for complete ChemBioOffice Ultra 2008 suite Swain Chemistry and Chemical Engineering Library suite ChemBioOffice Ultra 2008 = Collection of powerful chemistry- oriented programs Windows only… Two suite components with applicability to bioresearch: E-Notebook: really a general purpose lab notebook… BioAssay Manager E-Notebook is part of suite Stanford has licensed personal version only → everything runs locally Other version include Enterprise and Workgroup Installation instructions here: http://lane.stanford.edu/howto/index.html?id=_3470 http://lane.stanford.edu/howto/index.html?id=_3470
10
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 10 E-Notebook Features and Issues
11
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 11 What is E-Notebook? E-Notebook = locally installed program, Windows- only All data are stored in a MS SQL Server database → very secure, good backup tools Users can interact with database directly Personal version of E-Notebook relies on SQL Server free version → 4 GByte max If more needed, you can purchase your own SQL Server license → unlimited storage, not expensive for academics Important: Use of SQL Server means you must be administrator of the machine on which E-Notebook is to be installed!
12
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 12 E-NotebookE-Notebook: Major Features Highly configurable lab journal with “pages” populated from ChemDraw Microsoft Office: Word, Excel, PowerPoint Spectral software Major features: Text searching Searching by compound structure and properties Ability to draw reactions in ChemDraw Ability to perform stoichiometric calculations Complete audit trail of experiments at each save, including username and timestamp Can use preexisting protocols to automatically add data from experiments using AutoText
13
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 13 An E-Notebook Strong Point: Integration with MS Office E-Notebook works with MS Office 2003 programs running on Win XP or Vista: Word Excel PowerPoint MS Office 2007 will be supported … next year Reminder: All E-Notebook data remain in database → nothing saved in file system
14
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 14 E-Notebook Supports Native Format Analytical Data Can import of LC/MS, NMR, IR, and other forms of raw analytical data directly from: ACD/Labs SpecX Thermo Galactic GRAMS Waters NuGenesis Agilent CyberLAB → direct access to external databases also available Output from analytical instrument workstations can also be imported as graphical images Oddly enough, every image format is supported EXCEPT tif… (?)
15
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 15 Searching Notebook Entries Different forms of searching supported: 1. Text searching 2. Extremely powerful chemistry searching capabilities: Differentiates between reactants and products Supports chirality Supports rich atom and bond type definitions. Mixed field searches supported E.g., combining structural and text/numeric queries: Return all instances of a given structure with a property of X and value greater than Y → Queries and their results may be saved for later re-use
16
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 16 Managing Experimental Protocols Experiments can be tightly associated with their protocol, thanks to the notion of a “page” A page can have lots of sections, one which contains a protocol Beyond pure text, protocols may be associated with an E-Notebook in several ways: 1. Forms which embed the protocol itself 2. The linking of forms to external data sources which store the protocol (non-local protocol). Forms may also be automatically populated by data retrieved from external databases
17
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 17 E-Notebook Supports Direct Data Acquisition Forms can be created to capture of data from any type of experiment. Populating forms can be achieved by… Manually entering data into a form’s fields Importing data from externally generated tabular data such as Excel Automatically transferring data via a programmatic interface Common data types include: Real and integer numbers Text Tables Molecular structures Images
18
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 18 Forms can be used to ensure that correct results are being captured Within a form, check-offs can be included at each step of a process, e.g.: Boundary checking no reaction yields >100%... Type checking can only select “μg”, not “mg” Field checking: requiring all fields to be filled
19
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 19 Intellectual Property Protection E-Notebook provides extremely robust auditing capabilities: When a page is created/saved/printed/changed, a record of that action is kept in the database. A complete audit trail is part of the final printed record. Earlier versions of pages may be easily recalled and compared to the current version. The Notebook may be configured to link change pages or continuation pages to another page once it has been closed.
20
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 20 Reporting Capabilities E-Notebook provides excellent ability to understand one’s research globally, e.g.: Number of experiments involved a given gene Kinds of experiments were performed on a given gene What hosts were used to produce a vector What mouse strains where selected as transgene recipients Queries can be saved for future use … and in fact shared with others…
21
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 21 Further Important Considerations
22
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 22 The Importance of (Proper) Backups Computers fail… 1% chance of having hard disk failure in first year of operation… HD failure = loosing/damaging physical lab notebook → Advantage: backing-up is easy and cheap Backing up to an external hard disk is good… But not ideal if the disk is next to your computer… → Solution: Copy backup file to e.g. MS SkyDrive for off-site storageMS SkyDrive Back up approaches: 1. Exporting to MS Word or Adobe PDF 2. Exporting database in XML format 3. Exporting database using E-Notebook’s Administrator tool
23
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 23 More Questions You Might Have Backward compatibility of newer versions of e-Notebook? → CambridgeSoft specifically tests to ensure full compatible with prior versions of e-Notebook → if you upgrade, you’ll be able to import into current version What if you leave Stanford? You or your institution can provide a key to your existing software, which will become unusable within a year.
24
Lane Medical Library & Knowledge Management Center http://lane.stanford.edu 24 Questions?
Similar presentations
© 2024 SlidePlayer.com Inc.
All rights reserved.