1. Effective Preparation for Promotion at KFUPM Salih Duffuaa Systems Engineering Department King Fahd University of Petroleum & Minerals

2. Plan of the Presentation Purpose Purpose Guidelines Guidelines Criteria Criteria Process Process Effective Preparation Effective Preparation Some Tips.Some Tips. ConclusionConclusion

3. IntroductionIntroduction The promotion process aims to advise the university on the promotability of a candidate and provide feedback to the candidate through the appropriate dean of his performance in research, teaching and public and university service. The university shall use the promotion process to encourage academic excellence and rectify mediocrity and marginal contribution in a fair and constructive manner. It is to be noted that the University is determined to evaluate the achievements of its faculty by comparison with international standards in all the fields of knowledge, which are relevant to the University program. The promotion process aims to advise the university on the promotability of a candidate and provide feedback to the candidate through the appropriate dean of his performance in research, teaching and public and university service. The university shall use the promotion process to encourage academic excellence and rectify mediocrity and marginal contribution in a fair and constructive manner. It is to be noted that the University is determined to evaluate the achievements of its faculty by comparison with international standards in all the fields of knowledge, which are relevant to the University program.

4. Main Elements of Promotion Guidelines Criteria Criteria - Eligibility - Eligibility - Teaching (25%) - Research (60%) - University, Departmental and Public Service (15%) Process. Process. - Sequence of steps

5. EligibilityEligibility Degree : PhD on full time basis. Degree : PhD on full time basis. Duration : Four or more years of successful teaching and research at a recognized University, subsequent to attaining the requisite degree, are required; of which at least a one-year service in a Saudi University is required.Duration : Four or more years of successful teaching and research at a recognized University, subsequent to attaining the requisite degree, are required; of which at least a one-year service in a Saudi University is required. Duration: Eight or more years of successful teaching and research work at a recognized University at least four years of service in the Associate Professor rank, of which at least a 1- year service in a Saudi University is required Duration: Eight or more years of successful teaching and research work at a recognized University at least four years of service in the Associate Professor rank, of which at least a 1- year service in a Saudi University is required

6. EligibilityEligibility Units of research Units of research 4 – units for Associate at least 2 units single authored. At least one unit from journals and at most one unit from conferences. 6 – units for professorship at least 3 singled authored. At least two units from refereed journals and at most one unit from conferences. In addition to other restrictions.6 – units for professorship at least 3 singled authored. At least two units from refereed journals and at most one unit from conferences. In addition to other restrictions.

7. ResearchResearch Quantified by number of units: A unit is a single author publication in one of the coming nine categories. Quantified by number of units: A unit is a single author publication in one of the coming nine categories. A scholarly work is to be counted as "1 unit" if it is single authored; "1/2 unit" if it has two authors. If the research was carried out by more than two individuals, it will be regarded as “1/2 unit” for the principal author and “1/4 unit” for each of the others. If another collective work is considered for promotion, then it will count as “1/4 unit” for each researcher. A scholarly work is to be counted as "1 unit" if it is single authored; "1/2 unit" if it has two authors. If the research was carried out by more than two individuals, it will be regarded as “1/2 unit” for the principal author and “1/4 unit” for each of the others. If another collective work is considered for promotion, then it will count as “1/4 unit” for each researcher.

8. 1. Papers in internationally recognized refereed journals; a minimum of one unit is required. 1. Papers in internationally recognized refereed journals; a minimum of one unit is required. 2.Papers in refereed proceedings in international conferences and specialized symposia; a maximum of one unit is accepted.2.Papers in refereed proceedings in international conferences and specialized symposia; a maximum of one unit is accepted. 3.Refereed, published, or accepted for publication technical reports from specialized university research centers; a maximum of one unit is accepted.3.Refereed, published, or accepted for publication technical reports from specialized university research centers; a maximum of one unit is accepted. 4.Refereed textbooks and reference books; a maximum of one unit is accepted.4.Refereed textbooks and reference books; a maximum of one unit is accepted. 5.Refereed authentication reviews of rare books; a maximum of one unit is accepted.5.Refereed authentication reviews of rare books; a maximum of one unit is accepted. Research Sub-criteria Research Sub-criteria

9. Research Sub-Criteria 6.Refereed translations of specialized scientific books; a maximum of one unit is accepted. 6.Refereed translations of specialized scientific books; a maximum of one unit is accepted. 7.Refereed books and research reports published by scientific societies/authorities approved by the Scientific Council; a maximum of one unit is accepted.7.Refereed books and research reports published by scientific societies/authorities approved by the Scientific Council; a maximum of one unit is accepted. 8.Inventions and novelties that have patents from recognized patent agencies approved by the Scientific Council.8.Inventions and novelties that have patents from recognized patent agencies approved by the Scientific Council. 9.Distinguished creative activities according to a basis recommended by the Scientific Council and approved by the University Board; a maximum of one unit is accepted.9.Distinguished creative activities according to a basis recommended by the Scientific Council and approved by the University Board; a maximum of one unit is accepted.

10. a- Demonstrated competence in the subject matter in classroom and public presentations (e.g. colloquia, seminars, symposia, short courses, conferences, etc.).a- Demonstrated competence in the subject matter in classroom and public presentations (e.g. colloquia, seminars, symposia, short courses, conferences, etc.). b-Effectiveness in the development and use of innovative methods in teaching such as computer aided instructions.b-Effectiveness in the development and use of innovative methods in teaching such as computer aided instructions. c-Guidance and leadership in student activities.c-Guidance and leadership in student activities. d-Initiation and participation in curriculumd-Initiation and participation in curriculum development (e.g. new courses, new programs, etc.). development (e.g. new courses, new programs, etc.). Teaching Sub-criteria

11. e- Effectiveness in the development and use of Instructional Laboratories.e- Effectiveness in the development and use of Instructional Laboratories. f- Level of participation and effectiveness in the continuing education programs.f- Level of participation and effectiveness in the continuing education programs. g- Textbook authoring.g- Textbook authoring. h- Effectiveness in supervising senior projects, Summer Training and Coop Programs (if applicable).h- Effectiveness in supervising senior projects, Summer Training and Coop Programs (if applicable). i-Teaching Load.i-Teaching Load. Teaching Sub-criteria

12. External Referees Requirements The promotion cases are sent for external reviewers for evaluation. There is a form where input of external reviewers are solicited. First the case is sent for three reviewers and 2 out of 3 must support the case otherwise the case is deemed unpromotable.The promotion cases are sent for external reviewers for evaluation. There is a form where input of external reviewers are solicited. First the case is sent for three reviewers and 2 out of 3 must support the case otherwise the case is deemed unpromotable. In case the promotion for full professor 3/3 must support the case. If two supported the case, the case is sent to a fourth reviewers and his opinion is final. In case the promotion for full professor 3/3 must support the case. If two supported the case, the case is sent to a fourth reviewers and his opinion is final.

13. PromotabilityPromotability The candidate will be promoted to the rank of Associate Professor if his total number of points is not less than sixty (60) points, of which at least thirty- five (35) points must be from Research and Scientific Contributions. However, a second condition is that at least two of the three external reviewers (see Appendix A, Sec. 2.4) must recommend promotion of the candidate. The candidate will be promoted to the rank of Associate Professor if his total number of points is not less than sixty (60) points, of which at least thirty- five (35) points must be from Research and Scientific Contributions. However, a second condition is that at least two of the three external reviewers (see Appendix A, Sec. 2.4) must recommend promotion of the candidate.

14. The candidate will be promoted to the rank of Professor if his total number of points is not less than sixty (60) points, of which at least forty (40) points must be from Research and Scientific Contributions. However, a second condition is that all three external reviewers must recommend promotion of the candidate. In case two of the three external reviewers recommend promotion and one does not recommend promotion of the candidate, a fourth external reviewer shall be asked to evaluate the candidate's achievements in Research and Scientific Contributions, and his opinion will be final. The candidate will be promoted to the rank of Professor if his total number of points is not less than sixty (60) points, of which at least forty (40) points must be from Research and Scientific Contributions. However, a second condition is that all three external reviewers must recommend promotion of the candidate. In case two of the three external reviewers recommend promotion and one does not recommend promotion of the candidate, a fourth external reviewer shall be asked to evaluate the candidate's achievements in Research and Scientific Contributions, and his opinion will be final. PromotabilityPromotability

15. Candidate submit his request to Department chairman six months prior to completing the time requirement.Candidate submit his request to Department chairman six months prior to completing the time requirement. The Dept council or the chairman shall form an Ad- hoc committee to review dossier and confirm eligibility. The committee selects 8 referees for the case.The Dept council or the chairman shall form an Ad- hoc committee to review dossier and confirm eligibility. The committee selects 8 referees for the case. The college council examines the case and select 8 referees for the case. The college council examines the case and select 8 referees for the case. The VRGS&SR presents the case for the SC to examine it again and select five referees. The VRGS&SR presents the case for the SC to examine it again and select five referees. Cont… ProcessProcess

16. The SC or who ever it delegates solicit external evaluations and prepare a report regarding the promotability of the candidates The SC or who ever it delegates solicit external evaluations and prepare a report regarding the promotability of the candidates The SC discusses the report and make a decision whether the candidate is promotable or not. The SC discusses the report and make a decision whether the candidate is promotable or not. The rector may approve or object to the SC council decision. The rector may approve or object to the SC council decision. If the SC insists regarding his decision the case will be presented to the University Board and the Board decision is final. If the SC insists regarding his decision the case will be presented to the University Board and the Board decision is final. ProcessProcess

17. Dossier: appendix C Summary of Experience Record (Resume). Summary of Experience Record (Resume). Teaching. Teaching. Research.Research. Professional activities. Professional activities. University, Departmental and Public Service University, Departmental and Public Service 5-7 best papers must be identified. 5-7 best papers must be identified.

18. PreparationPreparation Important/critical aspects: Important/critical aspects: Publication to meet the units: Publication to meet the units: Avoid heavy involvement in committee work Avoid heavy involvement in committee work Publish your theses work. Publish your theses work. Get involved in research teams.Get involved in research teams. Have your special work aside Have your special work aside

19. PreparationPreparation Important/critical aspects: Important/critical aspects: Publication to meet the units: Publication to meet the units: Get involved in project/KACST/Fast Track etc Get involved in project/KACST/Fast Track etc Set regular time for research ( 6-8 hrs min). Set regular time for research ( 6-8 hrs min). Avoid bickering over credit.Avoid bickering over credit. Optimize product mix. Optimize product mix.

20. PreparationPreparation Important/critical aspects:Important/critical aspects: Teaching Teaching Prepare well Prepare well Be effective in communicating with students. Be effective in communicating with students. Treat students with care and respect Treat students with care and respect Be tough when needed. Be tough when needed. Attend DAD teaching workshops. Attend DAD teaching workshops.

21. Candidate Part Well prepared Dossier.Well prepared Dossier. Precise and accurate information. Precise and accurate information. Avoid triviality. Avoid triviality. TipsTips

22. Department committee input.Department committee input. Chairman input. Chairman input. Internal committee Internal committee Selection of referees. Selection of referees. TipsTips

23. QuizQuiz What is the most item you would like to see changed in the promotion guidlines ? What is the most item you would like to see changed in the promotion guidlines ?

24. Questions & Comments