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European Computer Driving Licence

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Presentation on theme: "European Computer Driving Licence"— Presentation transcript:

1 European Computer Driving Licence
Module 4 – Spreadsheets Chapter 4.1 – First Steps

2 Loading Excel Double click the Excel icon on the desktop (if you have this) OR Click on Start All Programs Microsoft Office Microsoft Office Excel 2003

3 The opening screen Formatting Toolbar Standard Toolbar
Row Task Pane Click here to close the Task Pane Active Cell Name of Active Cell Column Sheet Tabs Standard Toolbar Formatting Toolbar

4 What all the different parts mean
Worksheets A worksheet consists of a grid containing 256 columns and 65,536 rows. The columns are labelled A, B, C, etc. The rows are labelled 1, 2, 3, etc. Toolbars These contain a number of icons which can be clicked to use frequently used commands. Cells The address of the cell in the top left-hand corner is A1 because it is in column A and row 1. You can type a number, label or formula into a cell. Active cell When you click or type into a cell, this is surrounded by a black border, making it the active cell. When you view a blank file, this will be cell A1. Rows and columns If you click on the column or row headers (the letters or numbers to the top and left of the worksheet area, the entire column or row will be highlighted. Workbooks Workbooks contain several blank worksheets usually named Sheet1, Sheet2, Sheet3, etc which are shown on the sheet tabs at the bottom. Task pane This area lists workbooks recently opened and other options. You can close this by clicking on the Close icon in the top right hand corner.

5 Moving around the worksheet
You can move the pointer using the mouse and clicking the left mouse button in the cell you want. You can use the Page Up or Page Down keys to move up and down the spreadsheet. You can press the Tab key to move right and hold down the Shift key and press the Tab key to move back to the left. If you hold down the Ctrl key and press the Home key from anywhere in the spreadsheet, this will take you back to cell A1.

6 Hiding/Displaying Toolbars
Select View, Toolbars and select the one you want from the list that appears To hide a toolbar, simply click on it in the list again so that the tick disappears

7 Customising Toolbars To remove a button from view hold down the Alt key, then click and drag the button off the toolbar To replace a button, click on Toolbar options arrow at the end of the toolbar Click Add or Remove buttons, select the toolbar name then click to select or deselect buttons Click away from the buttons menu when finished

8 Changing defaults and preferences
To change the way Excel works, from the main menu, select Tools, Options. To change the default directory for opening and saving files, click on the General tab To change how frequently your document is autosaved, select the Save tab Clicking on the various other tabs will change other Excel settings

9 Using the help functions
If you get stuck use Excel’s online help From the main menu, select Help, Microsoft Excel Help Type keywords into the Search text box click on the Go icon A list of related topics will appear – click on a link for more information A Help window appears giving information on this topic

10 Entering data Click on the cell where you want the data to appear and type in the data To type data into the next cell, press the right arrow key (or click in the cell) If you press the Enter key the active cell will move to the cell below Note how text is automatically aligned to the left of the cell and numbers are aligned to the right As you type in text Excel may type in a previous entry If you carry on typing this will disappear

11 Editing data First Way Second Way Click on the cell to be changed
The cell contents will appear in the Formula bar Move the insertion point to the appropriate place Press Backspace or Delete to delete text or type in text to be inserted Press the Enter key to confirm the change Second Way Click on the cell to be changed Type in the new text and press the Enter key The old text will disappear and be replaced by your new text!

12 Deleting Data Click on the cell (or click and drag to highlight the cells to be deleted) Press the Backspace or Delete key The contents of the cell will be deleted

13 Inserting/deleting rows & columns
To delete a row, right click the row number and left click Delete (see below) To insert a row, right click the row number and select Insert To insert a spreadsheet title, highlight row 1, right click and select Insert – type the title in the top row Handy Hint: to insert or delete a column, right click the column header and select Insert or Delete as appropriate

14 Saving your work From the main menu, click File, Save (or click on the Save button on the standard toolbar). Make sure the right location is displayed in the save in box. Type a suitable filename (eg HolidayDays) in the File name box Click the Save button to save the workbook. Workbook name Save button

15 Closing a workbook and exiting Excel
From the main menu, select File, Close to close the workbook. Close Excel by clicking on the Close icon in the top right corner OR From the File menu Select Exit

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