Presentation on theme: "European Computer Driving Licence"— Presentation transcript:
1 European Computer Driving Licence Module 4 – SpreadsheetsChapter 4.1 – First Steps
2 Loading ExcelDouble click the Excel icon on the desktop (if you have this)ORClick on Start All Programs Microsoft Office Microsoft Office Excel 2003
3 The opening screen Formatting Toolbar Standard Toolbar RowTask PaneClick here to close the Task PaneActive CellName of Active CellColumnSheet TabsStandard ToolbarFormatting Toolbar
4 What all the different parts mean WorksheetsA worksheet consists of a grid containing 256 columns and 65,536 rows. The columns are labelled A, B, C, etc. The rows are labelled 1, 2, 3, etc.ToolbarsThese contain a number of icons which can be clicked to use frequently used commands.CellsThe address of the cell in the top left-hand corner is A1 because it is in column A and row 1. You can type a number, label or formula into a cell.Active cellWhen you click or type into a cell, this is surrounded by a black border, making it the active cell. When you view a blank file, this will be cell A1.Rows and columnsIf you click on the column or row headers (the letters or numbers to the top and left of the worksheet area, the entire column or row will be highlighted.WorkbooksWorkbooks contain several blank worksheets usually named Sheet1, Sheet2, Sheet3, etc which are shown on the sheet tabs at the bottom.Task paneThis area lists workbooks recently opened and other options. You can close this by clicking on the Close icon in the top right hand corner.
5 Moving around the worksheet You can move the pointer using the mouse and clicking the left mouse button in the cell you want.You can use the Page Up or Page Down keys to move up and down the spreadsheet.You can press the Tab key to move right and hold down the Shift key and press the Tab key to move back to the left.If you hold down the Ctrl key and press the Home key from anywhere in the spreadsheet, this will take you back to cell A1.
6 Hiding/Displaying Toolbars Select View, Toolbars and select the one you want from the list that appearsTo hide a toolbar, simply click on it in the list again so that the tick disappears
7 Customising ToolbarsTo remove a button from view hold down the Alt key, then click and drag the button off the toolbarTo replace a button, click on Toolbar options arrow at the end of the toolbarClick Add or Remove buttons, select the toolbar name then click to select or deselect buttonsClick away from the buttons menu when finished
8 Changing defaults and preferences To change the way Excel works, from the main menu, select Tools, Options.To change the default directory for opening and saving files, click on the General tabTo change how frequently your document is autosaved, select the Save tabClicking on the various other tabs will change other Excel settings
9 Using the help functions If you get stuck use Excel’s online helpFrom the main menu, select Help, Microsoft Excel HelpType keywords into the Search text box click on the Go iconA list of related topics will appear – click on a link for more informationA Help window appears giving information on this topic
10 Entering dataClick on the cell where you want the data to appear and type in the dataTo type data into the next cell, press the right arrow key (or click in the cell)If you press the Enter key the active cell will move to the cell belowNote how text is automatically aligned to the left of the cell and numbers are aligned to the rightAs you type in text Excel may type in a previous entryIf you carry on typing this will disappear
11 Editing data First Way Second Way Click on the cell to be changed The cell contents will appear in the Formula barMove the insertion point to the appropriate placePress Backspace or Delete to delete text or type in text to be insertedPress the Enter key to confirm the changeSecond WayClick on the cell to be changedType in the new text and press the Enter keyThe old text will disappear and be replaced by your new text!
12 Deleting DataClick on the cell (or click and drag to highlight the cells to be deleted)Press the Backspace or Delete keyThe contents of the cell will be deleted
13 Inserting/deleting rows & columns To delete a row, right click the row number and left click Delete (see below)To insert a row, right click the row number and select InsertTo insert a spreadsheet title, highlight row 1, right click and select Insert – type the title in the top rowHandy Hint: to insert or delete a column, right click the column header and select Insert or Delete as appropriate
14 Saving your workFrom the main menu, click File, Save (or click on the Save button on the standard toolbar).Make sure the right location is displayed in the save in box.Type a suitable filename (eg HolidayDays) in the File name boxClick the Save button to save the workbook.Workbook nameSave button
15 Closing a workbook and exiting Excel From the main menu, select File, Close to close the workbook.Close Excel by clicking on the Close icon in the top right cornerORFrom the File menu Select Exit