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1 of 2 This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT. © 2007 Microsoft Corporation. All rights reserved. In a new Outlook message, click Options. Under Voting and Tracking options, select the Use voting buttons check box. In the Use voting buttons list, select the voting button names you want to appear in your message. Complete your message, and click Send. Note To help ensure that you obtain a good response rate to your question, do the following: 1 2 3 Add Voting Buttons to a Message Outlook Voting Buttons enable you to e-mail questions and process responses simply and effectively. Send questions via e-mail; use the voting buttons for responses; and then review the results, which are automatically consolidated for you. Using this guide you will learn to: 4 5 Add Voting Buttons to a Message Respond to a Message with Voting Buttons View Tracking Results and Voting Responses Add voting buttons by choosing from a list of default button names or create any number of custom button names. Under Delivery options, select the Save sent message to: check box. To save to a folder other than the Sent Items folder, click Browse, and then select a folder. Click Close. Create your own voting button names by typing the names you want, and separating them with semicolons. In the subject line or the body of the message (or both), note that you wish recipients to respond by using the voting buttons you’ve provided. If you’d like recipients to also respond with a text reply (for example, if you wish to explore why someone voted a specific way), request that they click a voting button, and then also send a text reply.
2 of 2 This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT. © 2007 Microsoft Corporation. All rights reserved. Click the Tracking tab. 2 Note If you are viewing a message in the Reading Pane, you can vote without opening the message. Click the InfoBar (shown below), and then select the voting option from the list. If there are more than 20 button choices, click More on the menu to view all the choices. 3 View totals and individual responses. Respond to a Message with Voting Buttons Open the message containing voting buttons, and click the appropriate voting button. Click OK. In addition to voting, you may also send a text When you receive a message that contains voting buttons, use the buttons to quickly respond to the sender's question. View Tracking Results and Voting Responses When recipients respond by clicking a voting button, Outlook automatically tracks these results for you. When recipients also respond by sending a text reply, these messages arrive in your Inbox. Open the original message you are tracking. This message is usually located in the Sent Items folder. 1 4 To view any text responses, review the replies in your Inbox. If the recipient sent comments in a text reply (in addition to or instead of clicking a voting button), these messages are stored in your Inbox rather than the Tracking section of the original message. 1 response by clicking Edit the response before sending when the option box appears.
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