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The KnowledgeBank: Powered by DSpace Laura Tull Systems Librarian Ohio State University Libraries WiLSWorld July 27, 2004.

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Presentation on theme: "The KnowledgeBank: Powered by DSpace Laura Tull Systems Librarian Ohio State University Libraries WiLSWorld July 27, 2004."— Presentation transcript:

1 The KnowledgeBank: Powered by DSpace Laura Tull Systems Librarian Ohio State University Libraries tull.9@osu.edu WiLSWorld July 27, 2004

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3 The KnowledgeBank  A knowledge management system for the university to support the creation, organization, storage, dissemination and preservation of the institution’s digital information assets.  Both a “referatory” providing links to digital objects and an institutional “repository” that captures the intellectual output of the university produced in a digital format.

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5 The KnowledgeBank  Faculty Expertise Directory  Web Media Collective  Digital Union  Institutional repository

6 Institutional Repository  Captures the intellectual output of the university community  New scholarly publishing paradigm  Institutional visibility and prestige

7 Institutional Repository  Olentangy River Wetlands Research Park  Undergraduate Honors Theses  Hilandar Research Library – Watermarks  Polar Oral History Program

8 DSpace – What we will cover  What is DSpace?  DSpace demonstration  Important features  Future directions  OSU’s approach to DSpace

9 DSpace – What is it?  DSpace Open source software Developed by MIT Libraries and HP Research Labs Digital library system/Digital Asset Management System/Institutional repository

10 DSpace – What does it do?  Captures Digital material in any format Directly from creators (e.g. faculty) Large-scale, stable, managed long-term storage  Describes Descriptive, technical, rights metadata Persistent identifiers

11 DSpace – What does it do?  Distributes Via Web  Preserves Bitstream preservation guaranteed Functional preservation - Institution decides which formats they will support into the future

12 DSpace – Information Model  Communities Collections Items (metadata plus bitstreams)  Digital files (bitstreams)

13 DSpace – Basic User functions  Search & browse all of DSpace, one community or one collection  Subscribe to collections  Submit material (if authorized)

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28 DSpace – Subscribe to a collection  Register with DSpace  Subscribe to collections and receive email alerts of new additions

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33 DSpace – Submit material  To submit material, users must register  DSpace administrator authorizes users to submit material to particular collections  Material must be in digital format

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43 DSpace – Important features  Batch load utility  Up to three optional workflows  Templates for metadata  Access control - Collections can be open to the world or restricted to a select group of people

44 DSpace – Important features  Transactions are secure (SSL)  Supports OpenURL linking  Supports metadata harvesting OAI-PMH as a data provider

45 DSpace – Preservation Bit preservation guaranteed but … Persistent identifiers to items and bitstreams Reference model for OAIS Records technical metadata upon ingest

46 DSpace – Preservation “History component of DSpace generates metadata which describes how the content and metadata associated with a work within the system changes over time” METS in release 1.2

47 DSpace – Future directions  Interoperability with course management systems  Incorporating other metadata schemas IMS/SCORM (educational material) SIMILE project (HP,MIT,W3C)

48 DSpace – Future directions  OCLC is integrating authority control  Ingest of a web site (iCampus project)  Google partnership  Creative Commons license

49 How to get started  Understand what faculty want  Identify a variety of content  Be flexible  Do a pilot  Define your staffing model, policies, service model, procedures, marketing plan

50 Faculty needs and concerns  Intellectual property, copyright  Ease of use  Interoperability with software they already use (CMS, Powerpoint, etc.)  Single sign on  Ability to restrict collections to OSU, their college or department

51 OSU’s Staffing model  Marketing & user support Knowledge Bank Program Manager (50%) Systems Librarian (20%)  Metadata support Head, Access, Support, & Accounting Department (10%) Metadata Librarian (50%)  Technical support Systems Developer/Engineer – OIT (Less than 10%) Senior Systems developer (50%)

52 Funding & costs  One-time funding from Ohio Board of Regents’ Research Challenge funding through June 2005 for startup  Service level agreement for technical support (server, storage, personnel) with the Office of Information Technology.

53 Policies  Who can submit?  What types of content will you accept?  What will your withdrawal policy be?  What formats will you support into future?

54 OSU Service model  Community and collection set up  Training and user support  Metadata consultation/services  Storage (currently no cost but …?)  Preservation services  Digitization services

55 OSU Procedures  Market to interested groups on campus  Provide a demonstration of DSpace  Meet with community (workflow, metadata)  Community and collection setup in DSpace  Training (incorporates metadata recommendations)  Follow-up user support

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57 DSpace – Important URLs  OSU pilot (https://dspace.lib.ohio-state.edu/index.jsp)https://dspace.lib.ohio-state.edu/index.jsp  DSpace Federation (http://www.dspace.org/)http://www.dspace.org/  MIT (http://libraries.mit.edu/dspace-mit/)http://libraries.mit.edu/dspace-mit/  SourceForge (http://sourceforge.net/projects/dspace)


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