1. Administrative & Personnel Affairs Abdulaziz H. Al-Obaid Director

2. Main function Performing government related functions such as application for block visas required for recruitment of faculty members and administrative personnel; processing of residence permit (Iqamas), different types of visas, and other related issues. Performing government related functions such as application for block visas required for recruitment of faculty members and administrative personnel; processing of residence permit (Iqamas), different types of visas, and other related issues. Salary administration and all financial tasks including banking facilities required for its faculty and staff. Salary administration and all financial tasks including banking facilities required for its faculty and staff. Travel requirements of all University personnel. Travel requirements of all University personnel.

3. To allocate PSU housing or issuing housing allowance to personnel according to their contract. To allocate PSU housing or issuing housing allowance to personnel according to their contract. Medical Insurance coverage of all its personnel (faculty and staff) including their dependents, based on PSU policies. Medical Insurance coverage of all its personnel (faculty and staff) including their dependents, based on PSU policies. Receiving and giving general orientation for new faculty and staff Receiving and giving general orientation for new faculty and staff Implementation of E-Register system for human resources. Implementation of E-Register system for human resources.

4. Administrative & Personnel Affairs is carrying out the following major functions: a) Recruitment Employment contracts Employment contracts Block visa Block visa Authorization letter to the concerned embassies Authorization letter to the concerned embassies Issuing PTA Issuing PTA b) Administrative Services Allocating PSU housing according to his/her contract. Allocating PSU housing according to his/her contract. Issuing Health Insurance Cards for employee and his/her authorized dependents Issuing Health Insurance Cards for employee and his/her authorized dependents Issuing Tickets Issuing Tickets Issuing all kind of referral letters Issuing all kind of referral letters

5. c ) Documentation Opening personal files for faculty and staffOpening personal files for faculty and staff Completion of documentsCompletion of documents Maintaining his/her personal recordMaintaining his/her personal record Data entry for E-register program for all faculty and staffData entry for E-register program for all faculty and staff Performance follow-up for renewal of contract or otherwisePerformance follow-up for renewal of contract or otherwise d) Emigration Issuing IqamaIssuing Iqama Exit Re-entry visasExit Re-entry visas Multiple visasMultiple visas Final exitFinal exit

6. e) Financial benefits Payroll Payroll Housing allowance Housing allowance Overtime Overtime Final settlement Final settlement Gosi Gosi

7. DescriptionResponsible 1 Block visa Mr. Abdulaziz H. Al-Obaid 2 Employment contracts Mr. Al-Obaid and Mr. Munir 3 Authorization letter to the concerned embassies Mr. Abdulaziz H. Al-Obaid 4 Issuing PTA Mr. Latif Tufail Persons responsible a) Recruitment b) Administrative Services 1 Allocating PSU housing according to his/her contract Mr. Ali Shadokhi / Mr. Munir 2 Issuing Health Insurance Cards for employee and his/her authorized dependents Mr. Latif Tufail 3 Issuing annual / official tickets Mr. Latif Tufail 4 Issuing all kind of referral letters Mr. Abdulaziz H. Al- Obaid

8. 1 Opening personal files for faculty and staff Mr. Mohamad M. Buty 2 Completion of documents Mr. Mohamad M. Buty 3 Maintaining his/her personal record Mr. Al-Dhem and Mr. Latif 4 Data entry for E-register program for all faculty and staff Mr. Abdulrehman Al-Dhem 5 Performance follow-up for renewal of contract or otherwise Mr. Abdulrehman Al-Dhem and Mr. Munir a. Shaiq 1 Issuing Iqama Mr. Jabr Al-Jabr & Fahad Al- Qahtani 2 Exit Re-entry visas Mr. Jabr Al-Jabr & Fahad Al- Qahtani 3 Multiple visas Mr. Jabr Al-Jabr & Fahad Al- Qahtani 4 Final exit Mr. Jabr Al-Jabr & Fahad Al- Qahtani c) Documentation d) Emigration

9. e) Financial benefits 1Payroll Mr. Abdulrehman Al-Dhem 2 Housing allowance Mr. Abdulrehman Al-Dhem 3Overtime 4 Final settlement Mr. Abdulrehman Al-Dhem 5Gosi

10. ERP system has already been introduced and started to deal partially with administrative and financial affairs. ERP system has already been introduced and started to deal partially with administrative and financial affairs. We have already started consolidating data to establish a useful data base about the different facilities that are available to the employees. We have already started consolidating data to establish a useful data base about the different facilities that are available to the employees. All these programs are being done on an urgent basis and expected to be completed soon. All these programs are being done on an urgent basis and expected to be completed soon.

11. Best Regards & Good Luck