1. Special Points to Note and Reflect On During this Training and In Your Own Work All activities, data collection, and resources (web, email, technical assistants) relate back to the Core Elements, the “backbone” of the program Following these Core Elements and completing each of the required activities/components will ensure that you are able to fulfill the requirements of the project HIPAA regulations and confidentiality should be a top priority and must be integrated into all processes Each individual staff member’s activities/tasks impact all other staff members’ work – don’t send something incomplete or out of range to the next level – check your work (and ask for help if you need it!) SDPI CGP Diabetes Prevention Program

2. Confidentiality, Privacy and HIPAA Regulations Know Your HIPAA Regulations All staff should receive HIPAA training –IRB training also useful Renew training or review regulations at least yearly Evaluate work settings for HIPAA compliance – –Privacy for participants during activities –Privacy in staff discussions about participants –Confidentiality of data/access to files Know your local HIPAA Compliance Officer Project Materials on HIPAA and Confidentiality –Example Statement of Confidentiality –Document Access, Confidentiality, & Retention Policy –List of Personal Health Information (PHI) Identifiers –HIPAA Disclosures Info/Accounting of Disclosures Tree –Accounting of Disclosure Form –Enhanced Data Submission Procedures Website/Materials/Resources Operations Manual Appendices Project Resources –HIPAA training info –National IHS IRB Decision Letter –List of PHI Identifiers CGP IRB Review Packet –Mailed to grantees 9/05 TOTWs Common Issues/Questions What is PHI? What to do if I submitted PHI? SDPI CGP Diabetes Prevention Program

3. YOUR PROGRAM MATERIALS AND RESOURCES Core Elements Curriculum manuals and materials Operations Manual CGP Website –Program Materials and Resources –Meetings materials –Data Collection/Forms –Operations Manual/Appendices –DP Forum –HH Forum –Spotlight - Newsletter Technical Assistance consultants Your Grant Continuation Application –Workplan, progress report, budget Grantee Materials –Teaching materials, recruitment materials, incentives –Community-based, retention and after-core activities ideas –position descriptions Your Community SDPI CGP Diabetes Prevention Program CGP Coordinating Center Staff DP: -- Alisa Katai –Karen Wilde Rogers –Sandy Janis HH: -- Sandra Woodruff –Jeanne Amos –Rosalie Tallbull Clinical Consultant: –Melanie Mandelin, MD IHS Staff IHS DDTP Project Officers: –Dorinda Bradley –Gordon Quam IHS DGO Grants Management Specialists

4. RECRUITMENT: SCREENING, REGISTRY, RECRUITMENT Ongoing until recruitment goals met BASELINE ASSESSMENTS DP: Within month before beginning curriculum HH: Within month before beginning case management INTENSIVE ACTIVITIES HH: Case management and HGHH Curriculum DP: DPP Curriculum and Lifestyle Coaching FOLLOW-UP ASSESSMENTS (DP ONLY) Within a month of completion of DPP Curriculum ANNUAL AFTER INTENSIVE ACTIVITY Anniversary of Baseline Assessment ANNUAL (DECEMBER) Annual reports and Questionnaires ONE TIME TELEPHONE INTERVIEW Selected providers interviewed by CC 1 STEP ACTIVITY 2 3 4 5 6 7 FIGURE 2: OVERVIEW OF DATA COLLECTION 4a AFTER-CORE ACTIVITIES (DP ONLY) Lifestyle Coaching and Reinforcement Activities