1. File Processing with Excel’s List

2. List An Excel list consists of columns and rows of data structured in a specific way: – Each column contains the same category of data in every row in the column(similar to a field in a database) – Each row in the list contains all of the fields of data for one entity (a person,organization, object, etc.) similar to a record in a database, but called sets of data – The first row of the list must contain a unique name at the top of each column. – There can be no blank rows in the list (there can be blank cells in a column, butthe entire row cannot be empty)

3. List Example

4. Key Field & Grouping Field Key field: A value of the field uniquely determines a record in a file. – Example: CID field Grouping field: A filed that can be used to group records: – Example: City field, Rating field.

5. Basic List Processing Sorting: – Data/Sort – Two level sorting: Data/Sort/Add level Selecting records meeting criteria – Data/Filter Text Filter Number Filter Compute subtotals – Must sort list first – Data/Subtotal Compute subtotals of two grouping fields

6. Calculated Field A field whose value is derived from existing fields, for example, Age can be calculated from DateOfBirth.

7. Excel’s Table Table is similar to List but with better formatting. Convert List to Table: – Place the cursor inside anywhere in the list – Home/Format as Table; Or Insert/Table Convert Table to List: – Table Tools/Convert to range

8. Table Tools Total Row Table styles Note: With Table, the Data/Subtotal is not available.