1. Preparing a Linguistics Presentation with MS Powerpoint II LG400 Week 9 Mutsumi Ogawa - mogawa@essex.ac.uk 1

2. 2 General Information  Course homepage  http://courses.essex.ac.uk/lg/lg400 http://courses.essex.ac.uk/lg/lg400  Updated after session runs Email: mogawa@essex.ac.ukmogawa@essex.ac.uk 22

3. 33 Outline of session  This session will give you the more on setting up your presentation in Microsoft PowerPoint 2007 such as: Use Animation for effective presentation Reuse slides Useful functions in Slide show (Presenter View, Rehearse timings, Pen and highlighter, Shortcuts) Tips on creating a successful and engaging presentation 3

4. Animations  Animation Pane  Timing  How to start  Preview 4

5. Reuse Slides  When you want to use some slides that you made in a different file, you can reuse them from Home > New Slide > Reuse Slide 5

6. Presenter View 6

7.  Prerequisite: Multiple monitors  Slide Show > Monitors > Use Presenter View  Control Panel > Display Settings on the Monitor tab Speaker monitor: This is my main monitor Audience monitor: Extend my Windows Desktop onto this monitor  Slide Show tab in the Monitors Audience view in the Show On list.  Set up > Set up Slide Show 7

8. Rehearse Timings  Slide Show > Set up > Rehearse Timings 8

9. Hide Slide  Slide Show > Set up > Hide Slide 9

10. View  Master view > Handout Master  Insert > Header & Footer > Slide > Slide number  Insert > Header & Footer > Notes and Handouts 10

11. Pen and Highlighter  Slide Show > Left Bottom or Right Click > Pointer Options  Turn your mouse into a laser pointer CRTL + Left click 11

12. Slide Show Shortcuts  Start a presentation from the beginning = F5  Go to slide number = number + Enter  Blank black or white slide = B/Period or W/Comma  Change the pointer to Pen = Ctrl + P  Change the pointer to Arrow = Ctrl + A  Erase drawing on screen = E  End a presentation = Esc 12

13. Tips on creating a successful presentation  Be succinct and to the point (don’t waffle)  Make sure your font is not smaller that 20pts  Use bullet points instead of continuous text  Use white letters on dark background instead of black letters on light background  Prepare 1 slide for 2 minutes of talk  Have a structure (title page, outline, intro, body in parts, conclusion, references)  Have your notes on printed paper  Have your presentation in more than one formats (CD, USB, handouts) just in case! 13

14. MySkillsMySkills advice on Presentations http://www.essex.ac.uk/myskills/default.asp http://www.essex.ac.uk/myskills/default.asp  Visual aids, handouts:  Make sure that any necessary equipment is available, that it works, and that you know how to use it.  Transparencies and handouts should be prepared (word-processed) and printed in advance.  Use consistent print and check your grammar and spelling.  Transparencies or power-point projections should be kept short and simple: use headings and a few main points, facts or figures. 14

15. MySkills advice on Presentations  Use them to emphasise what you are saying.  Don't stand or walk in front of the screen. Handouts should not, unless specifically required, be a verbatim account of your presentation or have an essay style. They should contain a summary of your message and the key points of your presentation - in point form with appropriate headings and sub-headings.  Be aware that visual aids or handouts given in advance may distract attention from your delivery. 15

16. MySkills advice on Presentations  Posture: Preferably stand (straight, not slouching). This sets you apart from the audience, enhances the ‘performance’ aspect of the presentation and is considered more professional. It allows you to remain mobile, important if you need access to visual aids and if movement helps keep your body relaxed.  Pace: Speak slowly, considerably more slowly than in normal conversation. Pause at appropriate moments. 16

17. MySkills advice on Presentations  Voice projection: Speak up and out to your audience in a voice louder than your usual. Check your pronunciation beforehand and don’t swallow words. Vary your tone and pitch. Repeat key phrases with different vocal emphasis.  Eye contact: Look up and out to your audience. Rather than focus on a point on the back wall or a friendly-looking member of the audience, try to make eye contact with audience members — try to scan the group in an even way. 17

18. 18 Next session  Creating a personal website I 18