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Invitation Etiquette nvitation-etiquette.htm.

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Presentation on theme: "Invitation Etiquette nvitation-etiquette.htm."— Presentation transcript:

1 Invitation Etiquette http://www.party411.com/invitations.html http://homegarden.expertvillage.com/experts/i nvitation-etiquette.htm

2 Party Invitation When to Send Your Invitation Send your invitation two to three weeks in advance of the dinner party. Send invitations out eight weeks before (especially to out-of-town guests) your event. If you are planning a non-profit event or a special event at a convention or tradeshow, you may want to consider sending a save- the-date card in advance since people tend to book up quickly! Save the Dates can be sent as much as 3 months in advance. Holiday weekends are especially busy for everyone--so, if you're having a party to celebrate a special event (such as a wedding or Bat Mitzvah), be sure to get those invitations out early.save- the-date card

3 When to send out invitations? http://www.emilypost.com/everyday/rude_situations.htm The EventWhen to Invite Anniversary party3 to 6 weeks Bar or Bat Mitzvah1 month Bon Voyage partyLast minute to 3 weeks Casual partySame day to 2 weeks Charity Ball6 weeks to 3 months Christmas party1 month Cocktail party1 to 4 weeks

4 Debutante Ball6 weeks to 3 months Formal dinner3 to 6 weeks Graduation party3 weeks Housewarming partyA few days to 3 weeks Informal dinnerA few days to 3 weeks Lunch or TeaA few days to 2 weeks Thanksgiving dinner2 weeks to 2 months

5 Informal Invitations It's absolutely fine to call people up, and say : 'I am having a party in a week. Can you come?'having a party For an informal invitation you may do something like this: You are cordially invited for dinner On Friday, October 7th 7 o'clock Address Your name RSVP or please reply your phone number

6 Formal Invitations Wording your Invitation 1. All phrasing is in the third person. 2. Punctuation is not used at the ends of lines (commas, periods, colons, etc.); however, commas are used within lines to separate the day from the date, the city from the state and a man's surname from "Jr./junior/II/III," etc. 3. No abbreviations are used. Either spell out a name or leave it out: "Mark Claude Manet" not "Mark C. Manet." Also, "Road," "Street," "Avenue," "Reverend," "Doctor," and all military titles should be spelled out. Exceptions are: "Mr." and "Mrs."

7 Wording your invitation— continued 4. If both Mr. and Mrs. Smith are doctors, they can be referred to as "The Doctors Smith." 5. Days, dates, and times are always spelled out. 6. Only proper nouns are capitalized (names of people and places, cities, states, name of the day of the week, month name, etc.) Exceptions are the year line ("Two thousand") or where the noun is the beginning of a new sentence or thought ("T" in "The favour of a reply is requested" or "Reception to follow")

8 Wording your invitation— continued 7. Be consistent with your usage of "honour/favour" or "honor/favor." Traditionally the formal, British spelling with the "u" is preferred in proper wedding etiquette, but whichever form you choose, use it in both words. 8. It is considered socially incorrect to write, "no children please" on the invitation or any part of the wedding ensemble. "Black tie" does not traditionally appear on the invitation. If the event takes place after six o'clock, your guests should assume that it is a formal event. If you are concerned, however, you may write "Black tie" as a right footnote on your reception card. Note: the "B" in "Black tie" is capitalized, but not the "t."

9 Wording your invitation— continued 9. It is considered extremely socially incorrect to make any mention of gifts on invitations on the theory that we should expect nothing from our friends except their presence, therefore never list where you are registered, the name of a charity for donations or your desire for money rather than presents. The only slight exception to this strict rule is for shower invitations where it is permitted to list the theme of the gifts ("Linens", etc.) but never where one is registered or any mention whatsoever of money.

10 Example of a formal invitation Name (Ms. Cathleen Hanson) Requests the pleasure of your company for The event (dinner) Date line (Friday, the seventh of October) Time (at seven o'clock) Address Favor of reply is requested

11 How to address people on an invitation It depends on how the people prefer to be addressed. Some people prefer to be addressed with their husband's name - "Mr. & Mrs. Robert Boon". Some people would prefer to have their name as well - "Mr. Robert and Mrs. Virginia Boon". Sometimes, the woman would have a higher title than the man - "Dr. & Mr. Lee". Or, it could be "Dr. Cynthia Lee and Mr. Douglas Perry". A couple that is not married would have their names on separate lines.

12 Information on Dress Code You should list any dress required of the guests in the lower right hand corner of the invitation. "Semiformal" usually means that a man or woman can choose a more laid-back outfit, such as dress slacks instead of a dress or suit. "Black Tie" or "Formal" usually signifies tuxedoes for the men and dresses for the women.Tiedresses "White Tie" is the most formal evening wear. It means, just what its name implies, for a man - white tie, wing collar and tailcoat. For a woman a long elegant gown should be worn. White tie is advised for only the most diplomatic or dramatic occasions.gown If you go too far in your dress code people may not feel comfortable enough to enjoy themselves.

13 Drinks to the party If you want others to bring their own drinks to the dinner party, you can put "BYOB" on the invitation. This stands for "bring your own bottle" and guests can bring a favorite drink of their choice to share. If you are planning a potluck, you can also put this on the invite. It is advisable to assign specific dishes for people to bring, so that you don't end up with a lot of side casseroles and no main courses or vice-versa.

14 RSVP From the French, it means “Répondez, s’il vous plaît,” or, “Please reply.” This little code has been around for a long time and it’s definitely telling you that your hosts want to know if you are attending. Reply promptly, within a day or two of receiving an invitation.

15 How do I respond? Reply in the manner indicated on the invitation. RSVP and no response card: a handwritten response to the host at the return address on the envelope. Response Card: fill in and reply by the date indicated and return in the enclosed envelope. RSVP with phone number: telephone and make sure to speak in person – answering machines can be unreliable. RSVP with email: you may accept or decline electronically. Regrets only: reply only if you cannot attend. If your host doesn’t hear from you, he is expecting you! No reply requested? Unusual, but it is always polite to let someone know your intentions. A phone call would be sufficient.

16 Is that your final answer? Changing a ‘yes’ to a ‘no’ is only acceptable on account of: illness or injury, a death in the family or an unavoidable professional or business conflict. Call your hosts immediately. Canceling because you have a “better” offer is a sure fire way to get dropped from ALL the guest lists. Being a “no show” is unacceptable. Changing a ‘no’ to a ‘yes’ is OK only if it will not upset the hosts’ arrangements.

17 “May I bring…” Don’t even ask! An invitation is extended to the people the hosts want to invite—and no one else. …a date. Some invitations indicate that you may invite a guest or date (Mr. John Evans and Guest) and when you reply, you should indicate whether you are bringing someone, and convey their name. …my children. If they were invited, the invitation would have said so. … my houseguest. It’s best to decline the invitation, stating the reason. This gives your host the option to extend the invitation to your guests, or not.

18 Say “Thank You.” Make sure to thank your hosts before you leave, and then again by phone or note the next day.

19 How to be the perfect guest http://www.videojug.com/film/how-to-be-the- perfect-guest

20 Useful Websites http://www.mygatsby.com/invitations/etiquette/ (wedding invitations, baby showers, and general invitations) http://www.southworth.com/page.php?id=127 (wedding invitations) http://www.emilypost.com/everyday/invitation_eti quette.htmhttp://www.emilypost.com/everyday/invitation_eti quette.htm


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