1. Deposit Training September 26, 2002 Accounting Services Amy Eberly Return to Comptroller’s Web Page

2. Directions for Filling Out Bank of America Deposit Slips September 23, 2002 1. Individual checks can be listed on the front of the deposit ticket, or two adding machine tapes can be run in place of the individual listing. If you are using the tape, please enter the total under “checks”. 2. Above the gray box for the total deposit amount, the preparer should list their initials and phone extension.

3. Directions for Filling Out Bank of America Deposit Slips September 23, 2002 3. The Oracle Document Number should be listed along the side of the deposit ticket, by the deposit slip number. 4. The deposit bag number, if applicable, should be listed under the Bank of America logo at the bottom of the deposit slip.

4. Directions for Filling Out Bank of America Deposit Slips September 23, 2002 5. IMPORTANT! Pretend there is a line running from the bottom of the gray amount box across the bottom of the slip over the micro encoded line. Do NOT write below this line, as it will interfere with the scanning of the deposit ticket. 6. The deposit control number is included in the micro encoded line at the bottom of the deposit ticket. The eight digits on the left side go in the description field on the cash line of the Oracle entry.

5. The New Deposit Bag Fill out white informational area on front of bag Write deposit bag number on deposit ticket Put checks and deposit slip into lower pouch Put cash (currency and coin) into upper pouch Seal both pouches and deliver to bank

6. Ordering Information for Deposit Slips University of Virginia - Bank of America Depository Account September 23, 2002 To Order Additional Deposit Tickets Call Amy Eberly at 434-924-4262 or email ace3q@virginia.edu at least 3 weeks in advance of needing slips. Provide the following information:ace3q@virginia.edu Department Name, 3 digit control number, Department Contact and Phone # Number on the last deposit ticket you have Number of deposit tickets you want ordered Oracle account number to charge – Cost is $25 for 200 tickets Reminder – Deposit tickets must be ordered centrally

7. Ordering Information for Deposit Bags University of Virginia - Bank of America Depository Account September 23, 2002 To Order Additional Deposit Bags Complete an LPO like you would for anything you order Order directly from Dunbar by calling 1-800-766-9145 The reorder number is 1017BPTB Tell them you are from the University of Virginia and have UVA pricing Pricing is $64 per case of 400 - This is the minimum order The customer service rep will ask for your name, phone number and delivery address Give the LPO number to Dunbar for billing purposes IMPORTANT: The delivery address must say University of Virginia in the first line, and needs to be a location address UPS can deliver to. (No PO Boxes) If you don’t need 400 bags, try sharing an order with a neighboring department If you have any problems, please call Amy Eberly

8. Bank of America Charlottesville Banking Center Locations and Hours September 16, 2002 Branch Barracks Road 2103 Barracks Road Charlottesville, VA 22903 434-963-2907 University Banking Center “Corner” 1619 University Avenue Charlottesville, VA 22903 434-963-2900 Lobby Hours Monday-Thursday 9-5 Friday 9-6 Saturday 9-12 Monday-Thursday 9-5 Friday 9-6 Drive Up Hours Monday–Friday 9-6 Saturday 9-12 No Drive Up

9. Bank of America Charlottesville Banking Center Locations and Hours September 16, 2002 Branch “Rio Road” 1505 Putt Putt Place Charlottesville, VA 22901 434-974-4940 “Downtown” 300 East Main Street Charlottesville, VA 22902 434-977-2365 “Pantops” 1205 Long Street Charlottesville, VA 22901 434-963-2921 Lobby Hours Monday-Thursday 9-5 Friday 9-6 Saturday 9-12 Monday-Thursday 9-5 Friday 9-6 Monday-Thursday 9-5 Friday 9-6 Drive Up Hours Monday-Thursday 9-6 Saturday 9-12 Monday-Friday 9-6 Monday-Friday 9-6

10. Other Deposit Topics Receipt Pick-up –You (or your representative) can pick your receipt up the next day at the banking center Night Drops –Contact Amy Eberly (ace3q@virginia.edu) if you need night deposit capabilityace3q@virginia.edu

11. Instructions for Recording Bank of America Deposits to Oracle September 23, 2002 For Bank of America deposits to the bank: When you enter Cash as an alias in line one of the journal entry, three choices will appear Select “Cash Deposits, BOA” This will give you the account string 10.999999.9999.1182.99999.0000 The only change is the 1182 part of the account Reminder: For Wachovia deposits that you will be recording after October 1 st, use the alias Cash Deposits, WAC which will still have the account string of 10.999999.9999.1112.99999.0000.

12. Screens in Oracle Bank of America Regular Deposits September 19, 2002

15. Instructions for Recording Bank of America Deposits to Oracle September 23, 2002 For Bank of America credit card deposits: When you enter Cash as an alias in line one of the journal entry, three choices will appear Select “Cash, CrCard, BOA” This will give you the account string 10.999999.9999.1188.99999.0000 The only change is the 1188 part of the account Reminder: For Wachovia deposits that you will be recording after October 1 st, use the alias Cash Deposits, WAC which will still have the account string of 10.999999.9999.1112.99999.0000.

16. Screens in Oracle Bank of America Credit Card Deposits September 19, 2002

19. Screens in Oracle Wachovia Deposits September 19, 2002

20. Screens in Oracle Wachovia Deposits September 23, 2002

21. End of Presentation Return to Comptroller’s Web Page