Presentation on theme: "REPORT ON PROCUREMENT AND DELIVERY OF LTSM FOR THE 2015 SCHOOL YEAR PORTFOLIO COMMITTEE ON EDUCATION 24 FEBRUARY 2015."— Presentation transcript:
1 REPORT ON PROCUREMENT AND DELIVERY OF LTSM FOR THE 2015 SCHOOL YEAR PORTFOLIO COMMITTEE ON EDUCATION 24 FEBRUARY 2015
2 PRESENTATION OUTLINE Purpose Understanding the LTSM procurement and delivery processProvincial LTSM procurement and delivery modalitiesDelivery of textbooks and stationery by provinces for 2015Textbooks Retention and RetrievalDelivery of Grades R to 9 workbooks
3 PURPOSETo present to Portfolio Committee the Report on the Procurement and Delivery of Learning and Teaching Support Materials (LTSM) for the 2015 school year
4 UNDERSTANDING THE LTSM PROCUREMENT AND DELIVERY PROCESS Each year the DBE develops a Sector Plan to guide and set timelines for provinces to procure LTSM in readiness for the new school calendar year by November of the previous school year.The plan is sent to provinces; provinces were requested to align their Management Plans to that of the DBE.The DBE continuously reminds PEDs on the importance of aligning their Management plans to meet the end of November deadline for delivery of textbooks and stationery to schools. Deadline for provincial plans to be submitted to DBE is end of May each year.
5 UNDERSTANDING THE LTSM PROCUREMENT AND DELIVERY PROCESS cont. Schools place orders based on projected numbers June- July.PEDs place orders with publishers July – AugustPublishers deliver to PED warehouses Sept- Oct.Managing agents deliver to schools Oct-NovSchools declare shortages Jan-FebMop up orders placed by PEDs Jan- FebMop up deliveries Feb-March
6 PROVINCIAL LTSM PROCUREMENT AND DELIVERY MODALITIES Eastern CapeTextbooks for implementing grades are procured centrally by the province for all the schools, regardless of Section 21.1.c function or its quintile. Publishers appoint a managing agent to deliver textbooks to schools. The managing agent appoints SMMEs to deliver to schools.Free StateSchools submit their orders online and these are sent via the regions to the provincial office. The province consolidates quantities and places orders with publishers. PED officials manage district warehouses from where textbooks are delivered to schools. Manufacturers are appointed to deliver stationery.GautengThe province has appointed a managing agent to manage the procurement of both textbooks and stationery for only Section 20 schools. The managing agent manages the warehousing and distribution of LTSM to schools. Section 21(c) schools procure themselves.KwaZulu NatalThe province has appointed a managing agent to manage the procurement, of both textbooks and stationery to schools.
7 PROVINCIAL LTSM PROCUREMENT AND DELIVERY MODALITIES Cont…. LimpopoThe province procures textbooks and stationery centrally for all schools. Publishers are invited to submit their lowest price. The province selects the three cheapest books on the revised catalogue and places orders in descending quantities of price A single manufacturer is appointed per district to provide stationery to schools.MpumalangaAll schools submit their requisitions for textbooks and stationery which are then verified and approved by Circuit Managers. The managing agent consolidates the quantities and places orders with publishers and stationery manufacturers.Northern CapeSchools place textbook orders electronically. The province consolidates and places orders with publishers. Schools order stationery themselvesNorth WestThe province procures stationery and textbooks centrally on behalf of schools. The regions process orders for textbooks and stationery and forward the documentation to the province for payment.Western CapeThe province procures textbooks for all CAPS implementing grades centrally directlyfrom publishers. Schools procure stationery.
8 DELIVERY OF TEXTBOOKS AND STATIONERY BY PROVINCES FOR 2015 It should be noted that having procured textbooks for the roll out of CAPS in each of the implementing years, the 2015 textbook orders are ONLY TOP-UPS with the exception of Grade 12 Folklore which is a new genre for African Home Languages.Provinces placed orders with publishers with the exception of the Free State which had budget problems due to accruals.The top-up orders were expected to bring provinces to the expected level of universal coverage.It must be noted that provinces placed textbooks orders worth more than R3 billion for the 2015 school year.
9 PROVINCIAL BUDGETS FOR LTSM PROCUREMENT FOR THE MTEF Province2014/15 (R’000)2015/16 (R’000)2016/17 (R’000)Eastern CapeRTo be providedFree StateRGautengRRRKwaZulu NatalRRRLimpopoRRRMpumalangaRRRNorthern CapeRRRNorth WestRWestern CapeRR 346,245R
10 PROCUREMENT AND DELIVERY TO DATE Provinces% Textbooks Delivery to date% Stationery Delivery to dateGrades 1-6, 10 and 11 Retention and retrievalUniversal CoverageEastern Cape87%97%89, 3%100%Free state80%To be verifiedGautengSection 20=100% and Section 21=97.05%Schools procure95%93%KwaZulu Natal99.8%98%63%Limpopo100% top up32% mop up99%Mpumalanga85%Northern Cape90%North West94%To be provided92 %Western Cape92%89%
11 TEXTBOOKS RETENTION AND RETRIEVAL Reports from provinces show that provinces have made retrieval and retention of textbooks a priority in all schools.A conclusive report is expected after the 2014 procurement cycle in February 2015.
12 2015 WORKBOOKSFor 2015 school academic year, the DBE distributed the following Workbooks to all public schools:Grade R Workbooks;Literacy/language Gr 1 – 6 in 11 languages;Mathematics Grades 1-3 in eleven languages;Mathematics Gr 4 – 9 English and Afrikaans;Life Skills Gr 1 – 3 in 11 languages; andEnglish FAL Grades 1-6.Workbooks are printed in two volumes
13 PRINTING AND DELIVERY OF WORKBOOKS Printing of Grades 1-9 workbook 1 for 2015 academic year commenced at the beginning of June 2014 and was completed end of July 2014.As at 30 September 2014, a total number of (82.18%) out of schools received 2015 workbook consignments.An additional 1,5 million per volume was printed to provide for delivery to the outstanding schools in the fourth term.Grade R workbooks 1-4 and 40% of Volume 2 grades 1-9 were delivered to school in the fourth term.EC, WC, MP, KZN, LP, NW and GP provinces formally requested 5% additional workbooks quantities through the DBE tender processes to address shortages.
14 DELIVERY OF GRADES R TO 9 WORKBOOKS The table below indicates the breakdown per province of the number of schools across the country that received Grades 1-9 volume 1 workbooks as at 16 January 2015:ProvinceTotal Schools AllocatedTotal Books AllocatedSchools DispatchedBooks DispatchedSchools DeliveredBooks Delivered% Schools Delivered% Books DeliveredEC5 1635 15399.81%99.78%FS1 258100.00%GP2 127KZ5 928LP3 9273 92299.87%MP1 635NC542NW1 488WC1 494Grand Total23 56223 54799.94%
15 DELIVERY OF GRADES R TO 9 WORKBOOKS (Cont..) The table below indicates the breakdown per province of the number of schools across the country that received Grades 1-9 volume 2 workbooks as at 16 January 2015:ProvinceTotal Schools AllocatedTotal Books AllocatedSchools DispatchedBooks DispatchedSchools DeliveredBooks Delivered% Schools Delivered% Books DeliveredEC5 1604 3972 50948.62%46.65%FS1 25882637729.97%28.18%GP2 1261 34165931.00%30.54%KZ5 9274 0192 12535.85%33.02%LP3 9262 6431 42536.30%24.87%MP1 6231 19466140.73%37.77%NC5422454641 0108.49%6.19%NW1 4841 05943229.11%30.56%WC1 4948487190 8704.75%4.22%Grand Total23 54016 5728 30535.28%30.78%
16 DELIVERY OF GRADES R TO 9 WORKBOOKS (Cont….) The table below indicates the breakdown per province of the number of schools across the country that received Grade R volume 1 workbooks as at 10 December 2014:ProvinceTotal Schools AllocatedTotal Books AllocatedSchools DispatchedBooks DispatchedSchools DeliveredBooks Delivered% Schools Delivered% Books DeliveredEC4 5044 46599.13%99.06%FS632100.00%GP1 3391 33399.55%99.63%KZ3 9963 98999.82%99.89%LP2 3342 33099.83%99.86%MP92492299.78%99.90%NC37277 460NW94694499.79%WC1 0161 01599.85%Grand Total16 06316 00299.62%99.69%
17 PRINTING AND DELIVERY OF WORKBOOKS cont.. The delivery exceptions received as at 30 September is detailed in the table below. The exceptions are a result of incorrect data received from provinces. These are being addressed by the 7 provinces that ordered additional 5% stockProvinceSchools reported additional workbooksSchools reported Introduction of new LanguageSchools reported wrong languageNew GradeOmitted schoolEC552123FS15-GP431KZN816LPMP14NCNW47WC49TOTAL35372418