1. | 1 Open Access Publishing for all makes terrific business sense! Tijdens de Nationale Kennisdag voor Innovatief Publiceren 23 April 2015 Alicia Wise Director of Access & Policy

2. | 2 Open Access Began with a group of individuals who were engaged and interested User Centered Design – supports 130 web products Digital Book Archive fulfills c. 4,000 requests each year from people with disabilities Universal Access – special team in strategy Operations w/ experts in EPUB2, EPUB3, MathML, ONIX3 and tagged PDFs Our Accessibility Journey… began with people Internal news and webinars

3. | 3 Open Access Opportunistic within a strategic framework Next we created a more formal Accessibility Policy Task Force - Product Management - Book Publishing - Journal Publishing - Legal - Operations - User Centered Design - Finance 3

4. | 4 Open Access Main Idea: All products should be accessible to people with disabilities Scope: Print Products, internal and external websites and tools, eBooks, in-house and out-sourced Benchmark: WCAG 2.0 (A) Outreach: Partner with external experts and people with disabilities UCD: Apply user centered design best practices Timeline: Policy to be implemented from 2013 Our policy was approved by the senior management team in 2012 – what was in it? 4 View Elsevier’s Accessibility Policy: http://www.elsevier.com/about/open-access/open-access-policies/accessibility-policy

5. | 5 Open Access Challenge 1: Demonstrating Business Case “Why should I care about accessibility, there aren’t any blind doctors.” For our flagship products there can be more than a dozen requirements competing for a release at any given time. We had to establish accessibility as part of our definition of a minimum viable product accessibility Approaches: Show that our customers are asking for and pulling for accessible products Put a revenue number on numbers of customers with accessibility requirements Team up with an executive level champion and passionate enthusiasts Create an educational program to interest product teams and other staff members Create a (highly visible!) product scorecard Demonstrate the appeal of accessibility as a feature with glossy marketing Use positive reinforcement, not the policing mentality 5

6. | 6 Open Access Challenge 2: Where does the budget come from? “Wait a minute you are going to charge me to comply with the company accessibility policy? How much is this going to cost?” Product managers need to account for accessibility in their bottom line and in budget planning. Create a culture where accessibility is expected, and give enough lead time that this can be factored into the normal budget setting process. Approaches: Accessibility and usability are twins. Invest to enhance the user experience and you can get twin brother accessibility too! Tackle accessibility going forward, feature by feature and don’t try to boil the ocean Galvanize by showing what the competition is doing 6

7. | 7 Open Access Challenge 3: Large company with diverse development practices “We use the agile methodology, so you better not hand me 10 pages of accessibility documentation to follow” There is not a one size fits all solution for tackling accessibility across diverse product and development teams. Elsevier produces over 130 web products. Solutions: Be adaptable - some will want a UI spec, some will want a live tutorial, some will want a best practices wiki, some will want training, some an expert to talk to Create a central accessibility center of expertise, or ask a trade body to do this for you (e.g. UK Accessibility Action Group) Re-Use: (best practice documents, WCAG 2.0 review template, recommended code snippets) Leverage external suppliers (e.g. typesetting companies) 7

8. | 8 Open Access Where are we at? Epub3 now standard for all our frontlist ebooks w/ ONIX 3 metadata Products have had WCAG reviews; specific funding and budget allocated to tackle accessibility and usability WCAG 2.0, Section 508 requirements in our RFPs 8 PlanRequirementsReviewImplementSustain Determine opportunity for accessibility release Product managers author requirement to follow W3C WCAG 2.0 A standard UCD Conducts Review Against W3C Standards Development team implements suggestions. UCD helps conduct QA Accessibility is baked into: requirements process development tools code/web components

9. | 9 Open Access Partnered with University of Illinois, Indiana Univ, and Michigan State to help test features before releases Developed best practices guideline to be used across Elsevier Development team expects accessibility in each release - ARIA landmarks - ARIA labels - Good structure (headings, lists) - Keyboard Operability - Management of keyboard focus - Logical tab order Incorporated MathJax & MathML ScienceDirect Case Study – our journals platform 9

10. | 10 Open Access Ebook Case Study – ePub3 now standard ePub3 Basic ePub2 Works on both ePub2 and ePub3 readers The following is only available on epub3 readers: Improved Table of Contents Improved accessibility Improved viewing of footnotes, citations, references Support for MathML Richer semantic tagging

11. | 11 Open Access Accessibility Features 1.Separate Content and Presentation 2.Provide complete navigation 3.Create meaningful structure wherever possible 4.Define the content of each tag 5.Use images only for pictures, not for tables or text 6.Use image descriptions and alt text 7.Include page numbers 8.Define the language(s) 9.Use MathML

12. | 12 Open Access ONIX 3.0 feeds convey accessibility features No accessibility features are disabled (most notably Text to Speech.) Our TOCs link directly to the text. We also have some other improved navigation features such as lists of figures, etc. Our Indexes also are linked directly to the text. The reading order follows a logical pattern. We support MathML in our XML files. We’re ahead of the curve on this one. There aren’t any readers that support MathML at this point. We support print-equivalent page numbering in our ePUB3 files so no matter how the text reflows due to a change in type size, the user can still navigate by page. We list a “trusted intermediary” contact in our ONIX files. We list a “publisher contact” for accessibility questions. Tripp Narup: our wonderful and talented contact person!

13. | 13 Open Access Conclusion – strategic within an opportunistic framework! @wisealic a.wise@elsevier.com