1. ETD Workflow and Training at l'Université Laval (Québec, Canada) Bibliothèque - DirectionFaculté des études supérieures Guy Teasdale – Library Pierre Lasou - Library Presentation to the ETD 2003 conference May 2003 Berlin

2. ETD Conference, May 2003 2 of 15 Thèses et mémoires sur supports électroniques Introduction Project Overview (phase 1) Pilot Projet in 1997 ! Collaboration with Université de Montréal Local committees with professors, students, members of the Library and the Faculty of Graduate studies Provincial committees, meeting at the National Library of Canada Sept 2001 … go forward!

3. ETD Conference, May 2003 3 of 15 Thèses et mémoires sur supports électroniques Introduction Project Overview (phase 2) Budget approval (sept 2001) Beginning of Implementation Initially for Doctorate candidates October 2002 : ETD collection launched

4. ETD Conference, May 2003 4 of 15 Thèses et mémoires sur supports électroniques Beginning of the process Document models (first MS Word, then LaTeX…next maybe OpenOffice). Difficulties of an exhaustive coverage of software / cooperation as a solution... ETD Workflow

5. ETD Conference, May 2003 5 of 15 Thèses et mémoires sur supports électroniques Initial and final submission All electronic submission not yet available 2003 : initial and final submission accepted Initial : intellectual and technical evaluation Final : conformity with the document model ETD Workflow

6. ETD Conference, May 2003 6 of 15 Thèses et mémoires sur supports électroniques ETD dissimination Formats : XHTML and PDF ETD collection : www.theses.ulaval.cawww.theses.ulaval.ca OAI compliant system (oaicat) ETD Workflow

7. ETD Conference, May 2003 7 of 15 Thèses et mémoires sur supports électroniques XML Format Archiving format Standards vs In house DTD/Schema Transitional solution : XML DocBook ETD Workflow

8. ETD Conference, May 2003 8 of 15 Thèses et mémoires sur supports électroniques Training What we believe What we have done

9. ETD Conference, May 2003 9 of 15 Thèses et mémoires sur supports électroniques Training - Beliefs Familiarize graduate student with electronic publishing “Information literate students” Students as “agents of change”

10. ETD Conference, May 2003 10 of 15 Thèses et mémoires sur supports électroniques Training - Achievements In house training (1st step) Basic training to the proper use of Word Stylesheets First session in February 2002 200 doctorate students have participated

11. ETD Conference, May 2003 11 of 15 Thèses et mémoires sur supports électroniques Training - Achievements Online training (2nd step) Launched in January 2003 Based on a campus wide WebCT platform Pedagogical tool : simple and clear exercises, correction, and animation assistance by email or forum

12. ETD Conference, May 2003 12 of 15 Thèses et mémoires sur supports électroniques Training - Achievements Online training : advantages Content scalability Benefits for students Easy access At their own pace Help and support

13. ETD Conference, May 2003 13 of 15 Thèses et mémoires sur supports électroniques Training - Achievements Online training : limitation Limited students Monitoring

14. ETD Conference, May 2003 14 of 15 Thèses et mémoires sur supports électroniques Conclusion and Future Orientation The training Lot of Investments in term of development and support. Collaboration with other universities in Québec

15. ETD Conference, May 2003 15 of 15 Thèses et mémoires sur supports électroniques Conclusion and Future Orientation ETD collection Workflow based on XML Metadata management Encouraging initiatives and cooperation (Canadian National Library electronic submission workflow project)