1. 1 ECPRD – ICT Group Seminar 2010, Bucarest 17-19 November Official Publications of the Senate: the new web production system

2. 2 The Official Publications of the Cortes Generales (Senate) are: Official Publications of the Senate: the new web production system The official gazette The journal of debates of plenary sittings and Committees

3. 3 Official Publications of the Senate: the new web production system The amount of information has grown up very much along the legislatures: BOCGDS IX Legislatura (1/4/2008- ) 5.8821.532 VIII legislatura (2/4/2004-15/1/2008)10.3372.145 VII legislatura (5/4/2000-20/1/2004) 8.6822.137 VI legislatura (27/3/1996-18/1/2000) 9.1911.995 V legislatura (29/6/1993-9/1/1996) 5.7491.316 IV legislatura (21/11/1989-13/4/1993) 6.1031.429 III legislatura (15/7/1986-2/9/1989) 4.6921.020 II legislatura (18/11/1982-32/4/1986) 4.3451.063 I legislatura (27/3/1979-31/8/1982) 1.063 607 Legislatura constituyente 224 295

4. 4 Official Publications of the Senate: the new web production system There are several reasons to think of a thorough renewal of the Publicity system of the acts of the Parliament: Official publications are no longer the only channel for official information of the Administration in Spain. For example, law 20/2007, requires the publication of acts of procurement procedures in the "contractor profile" of each website.Official publications are no longer the only channel for official information of the Administration in Spain. For example, law 20/2007, requires the publication of acts of procurement procedures in the "contractor profile" of each website. Since January 2010 the government written questions and answers are no longer running on the Official Gazette.Since January 2010 the government written questions and answers are no longer running on the Official Gazette Since January 1, 2009, the official version of the Official Gazette of Spain is offered on its website.Since January 1, 2009, the official version of the Official Gazette of Spain is offered on its website In addition, there are ecological and economical reasons as well as others related with the speed of access to information to go to the computer-only version.

5. 5 Official Publications of the Senate: the new web production system Therefore, the Bureau of the Senate has approved a project that began with a public competition to select a company engaged in digital printing services and will culminate on January 1, 2011 when the new system will entry into service. The project includes the reorganization of contents. The series change: Old system Boletín General (Serie I) Proyectos de Ley (Serie II) Proposiciones de Ley iniciadas en el Senado (Serie III A) Proposiciones de Ley iniciadas en el Congreso (Serie III B) Tratados y Convenios Internacionales (serie IV) New system I.Iniciativas legislativas: proyectos de ley, proposiciones de ley del Senado, proposiciones de ley del Congreso. II.Iniciativas de control: interpelaciones, mociones en comisión y pleno, preguntas orales en comisión y pleno, propuestas de nuevas comisiones y aprobación de las mismas, solicitudes de comparecencia, etcétera. III.Tratados y convenios internacionales IV.Otros acuerdos: normas interpretativas de la Presidencia, declaraciones institucionales, etcétera. V.Administración interna: altas y bajas de Senadores, convocatorias de concursos y procedimientos, etcétera

6. 6 Official Publications of the Senate: the new web production system Some advices will not be longer published: Those that are repeated several times during the parliamentary process. For example, advices of new date of expiration of the term for the tabling of amendments. Things of interest to few people. The advices are replaced by SMS and Intranet messages to the MP’s concerned. Most advices related to recruitment processes, but the most important (Start of procedure, final lists of eligible…).

7. 7 Official Publications of the Senate: the new web production system There are other changes in the Official publications: Old systemNew system  Several gazettes each day. Several gazettes each day. –Some of them with several advices and regulationsSome of them with several advices and regulations  Only one gazette each day consisting of: Only one gazette each day consisting of: –A web indexA web index –And a PDF file for each advice or regulation.And a PDF file for each advice or regulation.  Two columns in Gazettes and Journal of debates Two columns in Gazettes and Journal of debates  Only one column in Gazettes and Journal of debates for readability Only one column in Gazettes and Journal of debates for readability  Standard PDF files  PDF/A files, for long term conservation (ISO 19005-1:2005)  Unsigned PDF files  Signed PDF files with time stamping  And XML files with the whole content of each publication

8. 8 Official Publications of the Senate: the new web production system And an electronic verification code will be included in each page of each Official Publication:

9. 9 Official Publications of the Senate: the new web production system To manage the entire production process, a new information system has been developed, and will be working january 1 st, 2011:

10. 10 Text to be published Database Official Publications production system Parliamentary texts management system (.) Other backoffice systems (human resources, acountability…) Signature process (6)

11. 11 Official Publications of the Senate: the new web production system And, at the end, some technical details of this systems, that have been developed by the staff of the Senate: The parliamentary and other backoffice systems are made with: –Oracle Application Server Release 3 (10.1.3.4.0) –Oracle Database 10g Enterprise Edition Release 10.2.0.4.0 –Oracle Internet Directory 10g 10.1.4 –PL/SQL Release 10.2.0.4.0 –Servlet Engine: 2.4 –JSP Engine: 2.0 –JRE: 1.5.0 The Internet user interface has been made with JavaScript libraries ExtJs versión 3.3 (http://www.sencha.com)http://www.sencha.com The PDFs files are created with iText Java libraries versión 5.0.5 (http://www.itextpdf.com)http://www.itextpdf.com And the publications are signed with ASF suite versión 4.3 by TB-Solutions (http://www.tb-solutions.com)http://www.tb-solutions.com

12. 12 Official Publications of the Senate: the new web production system The end Jangel.alonso@senado.es 18-XI-2010

13. 13 Regulations and advices not assigned to a Gazette

14. 14 Data of an advice or regulation with associated text files

15. 15 Creation of a gazette and assignation of advices and regulations

16. 16 Previous view of a gazette in draft format

17. 17 Requested approval from the Directorate

18. 18 Review of the gazette by the Director and sending to the digital printing services

19. 19 Main screen of the digital printing service subsystem

20. 20 Query and download of files by the digital printing service

21. 21 A header is automatically created for each regulation or advice

22. 22 Previous view of the gazette

23. 23 The digital printing service sends the PDF files

24. 24 Uploading them to the system by means of this screen

25. 25 The responsible of the the Gazette receives the job to validate it…

26. 26 Review of PDF files created by the digital printing service

27. 27 And this is the final result

28. 28 The official gazette at the web page

29. 29 Official Publications of the Senate: the new web production system

30. 30 Official Publications of the Senate: the new web production system

31. 31 Official Publications of the Senate: the new web production system

32. 32 The official gazette at the web page

33. 33 The journal of debates at the web page

34. 34 Official Publications of the Senate: the new web production system

35. 35 Official Publications of the Senate: the new web production system

36. 36 Official Publications of the Senate: the new web production system Written questions in the legislative periods: I Legislatura (27/3/1979 - 31/8/1982)……………..1.629 II Legislatura (18/11/1982 - 23/4/1986)……….…..5.277 III Legislatura (15/7/1986 - 2/9/1989)………….….5.719 IV Legislatura (21/11/1989 - 13/4/1993)………...11.917 V Legislatura (29/6/1993 - 9/1/1996)………….…12.415 VI Legislatura (27/3/1996 -18/1/2000)…………...32.002 VII Legislatura (5/4/2000-20/1/2004)……….…...29.241 VIII Legislatura (2/4/2004-15/1/2008)…….…….103.060 At the present period, since april 2008 until 15/XI/2009,…. 34.777

37. 37 Official Publications of the Senate: the new web production system

38. 38 At the end of the review, a process signs electronically with time stamping the gazette and it is uploaded to the web