1. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 1 PRESENTATION OF PERSONAL DATA PROTECTION BILL PRESENTATION OF PERSONAL DATA PROTECTION BILL to Participants of the Asian Personal Data Privacy Forum 27 March 2001 Hong Kong

2. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 2 PERSONAL DATA PROTECTION BILL IIntroduction IIRationale of proposed legislation IIIObjectives and principles of proposed legislation IVMajor Provisions VIssues

3. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 3 I - INTRODUCTION äMalaysia is in the process of formulating PDP bill which äis one of the cyberlaws identified under MSC äwould assist in transforming Malaysia into a communications and multimedia hub äwould promote e-commerce by creating an environment of trust and confidence through personal data protection

4. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 4 I - CURRENT STATUS äDRAF BILL HAS BEEN FORMULATED  PRESENTED TO THE PUBLIC AND NGO ’ S FOR FEEDBACKS äCOMPILING THE FEEDBACKS AND TO PRESENT IT TO THE GOVERNMENT FOR CONSIDERATION

5. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 5 The personal data protection law is envisaged to be a world class leading edge cyberlaw that provides for higher level of personal data protection ä To provide a secure electronic environment in line with MSC objectives ä To create confidence among consumers and users of both network and non-network industries ä To accelerate uptake of e-based transactions II - RATIONALE OF PROPOSED LEGISLATION

6. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 6 III - OBJECTIVES AND PRINCIPLES OF PROPOSED LEGISLATION

7. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 7 OBJECTIVES OF LEGISLATION TO PROMOTE MALAYSIA AS (a) Communications and e-commerce hub where the national adoption of e-based transactions is high (b) A premier investment centre for the communications & multimedia industry. …. CONT.

8. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 8 Cont …... (c) A premier test-bed for applications of information and communication technologies. (d) A preferred trading partner that provides international standards of personal data protection.

9. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 9 PURPOSE OF THE ACT a) To regulate the collection, holding, processing and use of personal data by any person/organization so as to provide protection to an individual ’ s personal data and safeguard the privacy of an individual b) To establish a set of common rules and guidelines on handling and treatment of personal data by any person /organization

10. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 10 WHAT IS PROTECTED? PERSONAL DATA OF A LIVING INDIVIDUAL

11. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 11 WHO IS TO BE REGULATED? DATA USER –‘ DATA USER ’ MEANS - a) Any person/organization who collects, holds, processes or uses (automated or otherwise) any personal data of a data subject; b) Includes Government, Business Sector,NGOs and individuals

12. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 12 DATA PROTECTION PRINCIPLES 1.Manner of Collection of Personal Data 2.Purpose of Collection of Personal Data 3.Use of Personal Data 4.Disclosure of Personal Data

13. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 13 DATA PROTECTION PRINCIPLES 5.Accuracy of Personal Data 6.Duration of Retention of Personal Data 7.Access to and Correction of Personal Data

14. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 14 DATA PROTECTION PRINCIPLES 8.Security of Personal Data 9.Information to be Generally Available to Public

15. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 15 DATA PROTECTION PRINCIPLES PRINCIPLE 1 - MANNER OF COLLECTION OF PERSONAL DATA THE PERSONAL DATA SHALL BE COLLECTED FAIRLY AND LAWFULLY

16. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 16 PRINCIPLE 2 - PURPOSE OF COLLECTION OF PERSONAL DATA (1) PERSONAL DATA SHALL BE HELD ONLY FOR ONE OR MORE SPECIFIED AND LAWFUL PURPOSES. (2) PERSONAL DATA SHALL NOT BE COLLECTED UNLESS - (a) The personal data are collected for a lawful purpose directly related to a function or activity of the data user who is to use the personal data;

17. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 17 PRINCIPLE 2 - PURPOSE OF COLLECTION OF PERSONAL DATA (b) The collection of the data is necessary for or directly related to that purpose; and (c) The personal data are adequate, relevant but not excessive in relation to that purpose.

18. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 18 PRINCIPLE 3 - USE OF PERSONAL DATA PRINCIPLE 3 - USE OF PERSONAL DATA PERSONAL DATA HELD FOR ANY PURPOSE SHALL NOT BE USED FOR OTHER THAN - The purposes for which the personal data were to be used at the time of the collection of the data

19. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 19 PRINCIPLE 4 - DISCLOSURE OF PERSONAL DATA PERSONAL DATA SHALL NOT BE DISCLOSED UNLESS - The disclosure of the personal data is done for the purposes in connection with which the personal data was obtained or is directly related to the purposes in connection with which the personal data was obtained

20. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 20 PRINCIPLE 5 - ACCURACY OF PERSONAL DATA Personal data shall be accurate, complete, relevant, not misleading and up-to-date, having regard to the purpose (including any directly related purpose) for such the personal data are or to be used.

21. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 21 PRINCIPLE 6 - DURATION OF RETENTION OF PERSONAL DATA Personal data held for any purpose shall not be kept for longer than is necessary for that purpose.

22. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 22 PRINCIPLE 7 - ACCESS TO AND CORRECTION OF PERSONAL DATA AN INDIVIDUAL SHALL BE ENTITLED: (a) To be informed by any data user whether he holds personal data of which that individual is the subject; (b) To have access to any such personal data; and WHERE APPROPRIATE, TO HAVE THE DATA CORRECTED.

23. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 23 PRINCIPLE 8 - SECURITY OF PERSONAL DATA Appropriate security measures shall be taken against unauthorized or accidental access, processing or erasure to, alteration, disclosure or destruction of, personal data and against accidental loss or destruction of personal data.

24. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 24 PRINCIPLE 9 - INFORMATION TO BE GENERALLY AVAILABLE TO PUBLIC ALL PRACTICABLE STEPS SHALL BE TAKEN TO ENSURE THAT A PERSON CAN - (a) ascertain a data user ’ s policies and practices in relation to personal data; (b) be informed of the kind of personal data held by a data user; and (c) be informed of the main purposes for which personal data held by a data user are or are to be used.

25. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 25 IV. MAJOR PROVISIONS OF THE ACT 1)Powers and functions of Commissioner 2)Personal Data Protection Tribunal 4)Codes of Practice 5)Matching Procedure

26. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 26 Cont… 2. POWERS AND FUNCTIONS OF THE COMMISSIONER a) monitoring and supervising the compliance of the Act; b) promote awareness and understanding and compliance of the Act; c) promote the observance and compliance of the data protection principles; d) arrange the dissemination of information and giving opinion to the general public as to the operation of the Act;

27. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 27 e) hear complaints on the non-compliance of the act; f) encourage associations, etc. to prepare and comply with the code of practice; g) issue and approve code of practice; h) undertake research into implications of new technology to privacy; I) determine the classes of industry that must register with commissioner. Con ’ t..

28. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 28 2 (a) - ENFORCEMENT POWERS OF COMMISSIONER a) Power to Investigate b) Power to Seize and Search c) Power to Compound d) Power to Conduct Prosecution

29. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 29 3. TRIBUNAL ESTABLISHMENT OF A DATA PROTECTION TRIBUNAL –to hear appeals from any person aggrieved by the decision of the Commissioner

30. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 30 4. CODES OF PRACTICE 4. CODES OF PRACTICE While act defines general requirements, detailed operational requirements for different industries to be drawn up by industry/commissioner.

31. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 31 5. MATCHING PROCEDURE NO MATCHING OF PERSONAL DATA IS ALLOWED UNLESS - a) Consent given by the -  Data subject;  Commissioner. b) The personal data belongs to a class of matching procedure specified in a notice issued by the commissioner  APPLICATION NEEDED Con’t…

32. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 32 V - ISSUES

33. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 33 ISSUE NO. 1 Should this legislation apply to the Government (CLAUSE 3)

34. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 34 ISSUE NO.2 Status of the Personal Data Protection Law I.E. WHETHER IT WILL SUPERCEDE OTHER LAWS

35. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 35 ISSUE NO 3 INDEPENDENCE OF REGULATORY AGENCY

36. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 36 ISSUE NO 4: EXEMPTIONS HOW MUCH EXEMPTIONS TO PROVIDE - Generally - Specific purposes

37. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 37 ISSUE NO 5: ALTERNATIVES TO PDP -Self-regulation & Sector Specific Regulation - “ Habeas Data ”

38. 6/1/2015MINISTRY OF ENERGY, COMMUNICATIONS AND MULTIMEDIA 38 THANK YOU