1. Panchayati Raj Institutions Accounting Software
PRIASoft
Panchayati Raj Institutions Accounting Software

2. Objective
To facilitate better financial management of Panchayati Raj Institutions (PRIs) by bringing about transparency and accountability in the maintenance of accounts thereby leading to better credibility and ultimately strengthening of PRIs

3. Stakeholders PRIASoft C&AG State AG/PR Deptt. Societies (DRDA) BDO ZPBP GP
Citizen

4. PRIASoft - Features Simplicity Standardization Simple & Easy to Use
Double Entry Accounting concepts hidden from end users
Panchayats only need to understand the use of four vouchers generating all reports automatically
Standardization
Based on the 4-tier Simplified Model Accounting Format recommended by C& AG
Follows Double-Entry, Cash Basis of Accounting

5. PRIASoft - Features Focus on Schemes
Central Government Schemes available uniformly across the country
State Government Schemes available uniformly across the State
Schemes divided into components and sub- components
Mapping of schemes/components with account heads
All receipts and payments captured at scheme/component level
Account Head details hidden as much as possible facilitating easy voucher entries

6. PRIASoft - Features Adaptability Security Availability Transparency
Can be easily configured to meet State-Specific needs
Can be used in State’s official language
Security
Completely Security-Audited
Data is passed over a secure network
Audit logs of all transaction data maintained by the system
Availability
Web-based software, available 24X7
Transparency
Reports available in public domain

7. PRIASoft - Features Two Stage Data Entry
Operator
Administrator
Alerts on Important Transactions Thru
SMS

8. PRIASoft Sections Master Entry Transactions Period End Procedures
Captures the Master Data (Account Heads / Bank / Treasury /Post Office / Scheme / Stock etc)
4 Vouchers (Receipt/Payment/Contra/Journal)
Bank / Treasury / Post Office
Reconciliation
Receivables /Payables
Period End Procedures
Reports
Day Book Closing
Month Book Closing
Year Book Closing
8 Formats prescribed by C & AG
Additional Accounting Reports
such as Ledger Book, Journal
Book etc.

9. How to start using PRIASoft
C&AG
Define Central Govt. Schemes
Map Central Govt. Schemes to Accounting Heads
State Admn.
Define State Govt. Schemes
Map State Govt. Schemes to Accounting Heads
Map Central & State Govt. schemes to ZP/BP/GP
Define State Level Banks
Accounting Entity (ZP/BP/GP)
Define required District level branches of National & State level banks & Treasuries (by ZP)
Define Bank/PO/Treasury A/cs
Set Financial Year
Enter OB
Enter Transactions
Perform Period End Procedures
Generate Reports

10. Opening Balance
Every Panchayat that decides to use PRIASoft should first prepare a Statement of Affairs and then enter the same in PRIASoft as Opening Balance.
Opening Balance can be modified till the first Day Book is closed
The System provides provision to enter Opening Balances of amounts available in Panchayat’s Own Fund and Schemes
Balances available in Cash in Hand and various accounts in Bank, Treasury and Post Office under various schemes can be recorded.
OB of any advances given to employees and agencies under own funds/schemes can also be recorded
Opening Balance for subsequent years are automatically calculated by the system

11. Voucher Entries 4 Types of Voucher Entries are possible:
Receipt Voucher
Payment Voucher
Contra Voucher
Journal Voucher

12. Receipt Voucher
A Receipt Voucher would be required by a Panchayat to record or capture the details of any inflow of funds for the Panchayat.
Panchayati Raj Institutions may receive money as
Direct Receipt
Transfer Receipt (money transferred to them by other PRIs)
Advance given by other panchayats to do deposit work
Refund of Advance
Refund of Excess Payment
Cancellation of Cheques
Refund of OB Advance

13. Payment Voucher
A Payment Voucher would be required by a Panchayat employee to record the details of any outflow of funds from the Panchayat
The outflow of funds incurred by the Panchayat could be related to
Actual Expenditure incurred by the Panchayat
Transfer of Funds to other Panchayats
Payment of Advance to other Panchayats, Line Departments, Agencies or Employees
PRIASoft also allows cancellation of receipts through Payment voucher

14. Payment Voucher
Payment Voucher can also be used to record adjustment of
Advances recorded in OB
Advances made through Payment Voucher
Stock Advances
Various deductions such as Royalty, VAT etc.

15. Work/Case Record
PRIASoft allows the Panchayat to capture the details of Work
Expenditure can be booked against a specific work
Advance can be given by Panchayat to another on a specific work
Expenditure on a work can be booked under more than one source of fund (scheme or own funds), as specified in the work approval details

16. Contra Voucher
A Contra Voucher would be required by the Panchayat to record any transactions occurring between cash-in-hand and bank/treasury/post office and vice versa and also between two bank/treasury/post office accounts.
Contra voucher can only be used to record the transactions that occur within a scheme or its components

17. Journal Voucher
Journal Voucher would be needed by a Panchayat to record any book adjustment (from one Account Head to another Account Head)
Journal Voucher can be used by Panchayats to do
Receipt Rectification
Payment Rectification
Advance Rectification
Advance /OBAdjustments
Deductions

18. Voucher Entry for Next Year
Period End Procedures
Day Book Closing
Freeze Opening Balance
Freeze all the Vouchers pertaining to all the schemes for that Day
System will not allow freezing of payment voucher if sufficient funds is not available in the corresponding Scheme/Component from which the payment is being made
Month Book Closing
Close Day Book for all the days
Reconciliation
Close Month Book
Reconcile all the accounts maintained by PRIs in Bank/Treasury/Post Office
Year Book Closing
Grand Total of Part A/Part B of annual receipt//payment account should match
Voucher Entry for Next Year
Opening Balance for the next year computed

19. Bank/PO/Treasury Reconciliation
PRIASoft allows the Panchayat to compare its own Cash Book with Bank/PO/Treasury Pass Book and generate a reconciliation report
Reconciliation can be done once in a month

20. Monthly Reconciliation Statement

21. Master Entry Set Financial Year Treasury Treasury Account Bank Branch
Bank Account
Post Office
Post Office Account
Opening Balance
Cheque Books
Employee
Resident
Agency
Stock
Work/Case Record

22. PRI-wise Reports Day Book Monthly Cash Book Scheme- wise Cash Book
Ledger Book
Scheme Wise Journal Book
Scheme Wise Cheque Receipt Details
Scheme Wise Cheque Issued Details
Register of Advances
Register of Receivables and Payables
Annual Receipt and payment Account
Consolidate Abstract Register
Monthly Reconciliation Statement
Stock Register
Closing Balance Report
Head of Accounts

23. Day Book

24. Monthly cash Book

25. Scheme-Wise Cash Book

26. Ledger Book

27. Scheme-Wise Journal Book

28. Register of Advances

29. Annual Receipt and Payment Account

30. Consolidated Abstract Register

31. Stock Register

32. Opening Balance Report

33. PRIASoft Reports – Scheme-wise
Scheme-wise Cash book
Scheme-wise Receipts & Payments
Scheme-wise Ledger Book
Scheme-wise Journal Book
Scheme-wise Summary Report

34. Statistics : Total No. of Panchayats on Board
No. of Panchayats with Mater Entry
No. of Panchayats with Vouchers
Zilla panchayat
326
285
Block Panchayat
2,772
2,364
Gram Panchayat
1,08,488
69,071
1,11,586
71,660

35. Statistics (Contd.) Total No. of Transactions Entered
Total Value of Transactions entered (in Crores of Rs.)
Receipts
Payments
Zilla Panchayat
1,15,378
1,02,747
Block Panchayat
98,828
7,16,367
Gram Panchayat
5,92,892
9,94,337
8,07,098
18,13,451
Receipts
Payments
Zilla Panchayat
15,039
8,543
Block Panchayat
7,050
6,206
Gram Panchayat
2,723
2,221
24,813
16,971

39. FAQ on PRIASoft

40. Integration With Software of Other States
Pre requisite : State should have mapped their Chart of Accounts with MAS
Data Exchange through xml
Only those transactions for which monthly cash book is closed
Accounting Entity wise data captured
Data upload could be at State Level (by grouping the accounting entity) or at respective accounting entity level

41. Integration With Software of Other States : Data Requirement
Entity
Attributes
Scheme
State Code, Scheme Code, Scheme Name.
Account Head
State Code, Entity Code , Scheme Code , Component Code, Major Code, Minor Code, Sub Head Code, Object Code , Object Description , Head Type .
Resident
State Code, Entity Code ,Entity Type , Citizen Name, DOB , Father Name ,Mobile No , Residential address ,Citizen Code.
Employee
State Code, Entity Code ,Entity Type , Employee Name , Father Name ,DOB ,Designation, Department, PAN, Office Address ,Contact No ,Residential address ,Employee Code.

42. Integration With Software of Other States : Data Requirement
Data capture for the following
Entity
Attributes
Bank
State Code , Bank Code , Bank Type, Bank Name , Bank Abbreviation.
Branch
State Code, Entity Code , Bank Code , Branch Code , Branch Address , Branch Address Local, Branch Code Local, MICR Code, IFC RTGS Code, BSR Code.
Bank Account
State Code, Entity Code ,Entity Type ,Bank Code , Branch Code, Scheme Code.
Cheque Book
State Code, Entity Code ,Entity Type, BankCode/PostOffice Code/Treasury Code, Branch Code, Account No, Cheque Leaf Issue date, Cheque Book Leaf Start No, Cheque Book Leaf End No

43. Integration With Software of Other States : Data Requirement
Entity
Attributes
Receipt Voucher
State Code, Entity Code ,Entity Type ,Voucher Type , Scheme Code, Voucher Date , Received In, Receipt Type, Bank / Treasury / Post Office ID, Branch Id, Account No, Bank Name, Cheque /DD / Letter Advice No, Cheque / DD / Letter Advice Date , Particulars , Payment Reference No , From Entity Code ,From Entity Type , Advance To Type, Advance To Code, Reference No , Scheme Child ID , Major Code ,Minor Code ,Sub Head Code, Account Code, Amount .
Payment Voucher
State Code, Entity Code ,Entity Type ,Voucher Type, Voucher Date, Work Code, Scheme ID, Major Code, Minor Code, Sub Head Code, Account Code, Particulars , Receipt VID, Receipt VID Finyear, Reference No , Payment Mode, Account Type , bank / treasury/ post office Code, Branch Code , Account Code , Cheque No , Cheque Date, Letter Advice No , Letter Advice Date ,Receiver Account Type, Receiver bank/ treasury/ post office Code, Receiver Branch Code, Receiver Account Code, DD No ,DD Date, DD Charges , Amount , To whom paid Type, To whom Paid Code, Line Department Entity Code, adjusted voucher number , Deduction Major Code , Deduction Minor Code , Deduction Sub Head Code, Deduction Account Code, Amount .

44. Integration With Software of Other States : Data Requirement
Entity
Attributes
Contra Voucher
State Code, Entity Code ,Entity Type ,Voucher Date, Challan Date, From Scheme ID, From Scheme ID , From Scheme child ID, To Type , Bank / Treasury / Post Office ID, From Branch ID, From Account No , Bank / Treasury / Post Office ID, To Branch ID , To Account No, With Drawal Type, Letter Advice No ,Letter Advice Date, From Cheque Linked Voucher Reference, From DD Linked voucher Reference No, Cheque DD NO, Cheque DD Date , amount, Reference No.
Journal Voucher
State Code, Entity Code ,Entity Type ,Voucher Type , From Scheme ID, Voucher Date ,From Scheme Child ID, From Major Code , From Minor Code , From Sub Head Code, From Account Code , Particulars ,Linked Voucher Reference No , Reference No, Scheme Child ID , To Major Code ,To Minor Code ,To Sub Head Code, To Scheme ID, To Scheme Child ID ,To Account Code, Adjustment Amount.

45. Thank You