1. EE 496 Poster Session
Instructions
Rev. 2/9/15 WS

2. Overview
Introduction
Process Flow
Deliverables
FAQs

3. Introduction
What is the EE 496 Poster Session and why do I need to read this?

4. What is the EE 496 Poster Session?
The EE 496 Poster Session is an event at the end of the semester that showcases your senior capstone design project. Each project team presents a poster of their work.
Poster presentation is required for all EE 496 projects, in partial fulfillment of the course’s oral communication (O) focus.

5. What do I need to do?
Throughout the semester you will be contacted by the organizer. These s will provide necessary information about the EE 496 Poster Session.
Some of the s will request information from you, usually by filling out a form. Please complete these by the deadlines given.
Specific information on what you need to do is provided in the following Process Flow and Deliverables sections.

6. Process Flow
How does the EE 496 Poster Session work?

7. Process Flow Prepare (early-mid semester) Produce (late semester)
Fill out forms when as requested via .
Work on your project
Read the judging rubrics when sent out. Practice answering.
Produce (late semester)
Design and print your POSTER
Design and print your QUAD CHART
Shoot, edit, and submit your VIDEO
Present (end of semester)
Bring your poster and quad chart to the poster session.
Each evaluator will have 15 minutes to ask you questions related to the evaluation rubrics.
Each project will be evaluated by four different evaluators.

8. Deliverables
What do I need to do?

9. Deliverables Before the Poster Session you will need to
Fill out research group form that will be ed to you.
Submit abstract when requested via
By the day of the Poster Session
Prepare a Quad chart
Print a Poster
Provide a Video

10. Before the Poster Session
Submit Group
Fill out the ed form to let us know who is working on your research team
Submit Abstract
Fill out the ed form with an abstract (brief description) of your project
Request Equipment
Let us know if you require equipment (table, extension cord, etc.) for your presentation.
3 months before
1 month before
3-4 weeks before

11. By the day of the Poster Session
Prepare a Quad Chart
One 8.5” x 11” page w/four sections:
Goal, Assumptions, Constraints, Approach
Quickly gets evaluators up to speed on your project
Quad
Design and print your poster
Presents your project and results in an easy-to-read format
Any format you choose. Template available on EE website.
Size: 3’ tall x 4’ wide. Printing is free in POST computer lab.
Poster
Prepare a YouTube video of your project.
2 minutes or less
State goal of your project, explain your process, present your results, and summarize to conclude.
link to before the Poster Session.
Video

12. Quad Chart Goal Assumptions Constraints Approach
One sentence. What is the problem you are addressing? What are you trying to achieve? Including a picture helps.
Assumptions
List the simplifying assumptions you made.
Constraints
List the constraints (time, money, parts availability, external deadlines, etc.)
What were your most important deliverables?
Were you dependent on anything (parts suppliers, funding approval, etc.)?
Approach
How did you approach the project? This should be an easily-understood explanation of your process.
Usually of the form: Identify requirements, survey of currently available products, determine how to meet requirements. Design system or device, simulate, build, test. Iterate as needed.

13. Quad Chart Example Goal Assumptions Constraints Approach
Design & build a narrowband satellite dish.
Assumptions
Lossless transmission media
No interfering signals
Perfect transmitter/receiver (no power losses)
Constraints
Budget limited to $2k
Power source limited to 1kW
Must be completed in under 23 weeks
Most parts must be ordered from mainland  >1 week shipping time
Approach
Identify specifications: 500m
Friis equation, link margin calculations
Determine needed antenna parameters, select configuration.
Simulate
Build and test

14. Your Project Title Here Introduction & Motivation
Poster Example
University of Hawaii, Department of Electrical Engineering
Show the data that you have generated, and talk about what it means.
Your Project Title Here
Your Names Here and Name of Faculty Advisor
Dept. of Electrical Engineering, University of Hawaii at Manoa
Introduction & Motivation
Why are you doing this project?
What’s the big picture?
What’s the current state-of-the-art?
Why is your work an improvement?
People need to understand this about your project: Who, what, why, how?
The title section is the “who.”
This section is the “what” and “why.”
Project Description
Materials & Methods
Results & Analysis
Conclusion
Acknowledgements
Mentors, funding, other resources
Describe your project so that people know what you are doing.
This is a continuation of the answer to the “what” question.
You will also start to talk about “how” in this section.
Sum up your key results
Can also mention future work
Describe the materials, supplies, equipment, etc. that you are using
Describe what you are doing (your procedures)
More details on the “how” answer will go here.
Remember, you’re using the poster to explain your project to people who are interested. Figures and diagrams will help you to explain.
Text should be 20-pt. or larger
There should be enough text that someone can understand what you are doing, even if you’re not there to explain. However, you’re not writing a paper, so be careful not to have too much text.

15. Video Examples

16. Frequently Asked Questions
I have a question…

17. FAQ
Question
Answer
Does everyone on my team have to fill out the “Determine Research Groups” form?
No, only one form submission per project needs to be completed. It can be completed by any member of your team.

18. FAQ Question Answer Should I prefix the title of my poster with “WIP”?
Only if the project is anticipated to be incomplete by the end of the semester (e.g, this is the first semester of a two- semester project). The “WIP” lets evaluators know that your results are work in progress and should be evaluated accordingly.

19. Thank you!