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BACAS NG Burial And Cremation Administration System (Next Generation)

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Presentation on theme: "BACAS NG Burial And Cremation Administration System (Next Generation)"— Presentation transcript:

1 BACAS NG Burial And Cremation Administration System (Next Generation)

2 Burial And Cremation Administration System (Next Generation) This demonstration takes approximately 15 minutes It gives you a flavour of BACAS NG but only shows the briefest glimpse of the facilities available. At the bottom of each page are three buttons. These allow you to move a page back or forward or to the menu screen. To end the demonstration press Esc on your keyboard.

3 Bacas NG © Clear Skies Software MENU Use the menu to move directly to a topic or view the full presentation Overview Icon Toolbar Appointment Diary Burial / Cremation Numbering Enquiry and Information Grave and Burial Processing Memorials and Assoc. Services Disposal of Cremated Remains Reports and Links to Other Systems Maps and Plans Remote Enquiry and Booking The Future and Summary ICT Requirements Contact

4 Bacas NG © Clear Skies Software Overview BACAS is not just a burial or a cremation system, it is a system for the administration of the disposal of people who have died. BACAS is a generic system and can easily be customised to your requirements BACAS produces whatever paperwork you require

5 Bacas NG © Clear Skies Software Bacas provides the following main functions Burial Administration Cremation Administration Appointment Diary Grave Administration Memorial Management Associated Services Administration Report Production Invoicing Remote Funeral Director Bookings Mapping

6 Bacas NG © Clear Skies Software ICT Requirements BACAS was developed for Windows and can be run in any of the following environments : Windows Vista Windows XP Windows 2000 Windows NT SP5 or greater Windows 98 SP2 or greater BACAS requires Microsoft SQL Server 2000 or 2005 (single user installations use SQL Server Express 2005 )

7 Bacas NG © Clear Skies Software Icon Bar At the side of the screen is the icon bar. Various functions can be initiated by clicking on a button. The buttons are logically grouped. Functions relating to people and Funeral Directors Cremation Functions Booking Diary Finance Generate Cremation and Burial numbers Interment Functions Mapping Memorial Functions Printing, , data export and mail merge Drop down list and form styles System configuration functions

8 Bacas NG © Clear Skies Software Appointment Diary Consists of: - An icon bar for accessing various system functions - A table containing times, deceased name, comments, funeral director

9 Bacas NG © Clear Skies Software Keyboard entry is kept to a minimum Double click on the time column displays the bookings screen that allow you to enter details of the burial or cremation. Funeral Directors can be selected from a drop down list or from the Funeral Directors details screen. Drop down lists for other items (i.e. Date of Death, Common death location etc.) ensure that input is easy and consistent.

10 Bacas NG © Clear Skies Software For a cremation it will ask for details about the person, the service, disposal of cremated remains and medical information. Bacas asks for what it needs

11 Bacas NG © Clear Skies Software Bacas asks for what it needs For a burial it will ask for information about the person, the service and the grave. It has intelligence and tries to ask the question pertinent to what you are doing.

12 Bacas NG © Clear Skies Software Fast Booking Facilities Bacas uses times, preset by you But you can use other times by either moving the appointment or by changing the time on the booking screen The initial information screen allows you to quickly enter new booking details when a Funeral Director phones.

13 Bacas NG © Clear Skies Software Navigating the Diary The system allows you to easily navigate the diary. The diary list allows you to select the diary page you require. A date picker lets you comfortably select a date You can also change the view of the diary.

14 Bacas NG © Clear Skies Software Navigating the Diary To show all of the bookings in a month.

15 Bacas NG © Clear Skies Software Navigating the Diary To show a weeks bookings for a specific diary page

16 Bacas NG © Clear Skies Software Navigating the Diary To show multiple locations for a specific day

17 Bacas NG © Clear Skies Software Burial and Cremation Numbering The next two buttons allow you to generate the burial and cremation numbers. You can generate numbers for all registers or for individual registers The numbers are automatically generated in date/time order Several locations can be amalgamated into the same register Daily reports can also be generated from this process In addition, if a booking is cancelled or moved, the register number can be easily modified by using the wind back facility

18 Bacas NG © Clear Skies Software Enquiry and Information Modification BACAS provides facilities for enquiry and information alteration. You can use as little or as much information as you have available to enquire on a person who has died or a grave owner or an applicant.

19 Bacas NG © Clear Skies Software Enquiry and Information Modification You can either ask for more detail on the person you have selected or amend details from the list generated by your selection

20 Bacas NG © Clear Skies Software Grave and Burial Processing After the Burial information has been entered you can enquire or alter grave or burial details by the following selection criteria : By Exclusive Rights By Deceased Name By Computer Reference By Location By Grave Reference By Owner

21 Bacas NG © Clear Skies Software Grave and Burial Processing Any grave can be selected The grave screen gives all the information on who is buried in the grave, plus the owners (Including history) and memorials, in addition you can exhume people and produce letters, grants and reports.

22 Bacas NG © Clear Skies Software Memorials and Associated Services BACAS has powerful functions that allow you to setup a range of memorials and other services associated with burial and cremation. These include: Book of Remembrance, memorial cards etc. Plaques of all types Headstones, kerbs, tablets etc. Seats, Roses, Sanctums etc. Memorial Assessment Grave maintenance Options (i.e. 5 years exclusive rights extensions) and much more …

23 Bacas NG © Clear Skies Software Memorials and Associated Services Memorials and Services associated with caring for the bereaved can be viewed in three ways. 1. By the person, who has purchased the memorial or service 2. By memorials or services associated with someone, who has died 3. By location

24 Bacas NG © Clear Skies Software Memorials and Associated Services Complete details and history of a memorial or service can be recorded, quite often, without using the keyboard. In most cases the information has already been entered (i.e. Memorial Applicant is also Cremation applicant) or can be selected from a list.

25 Bacas NG © Clear Skies Software Memorial Risk Assessment BACAS provides tools to record details about memorial safety. You can use a palm PC in your cemetery. BACAS allows information to be down loaded to the Palm PC so that the risk assessment can be automatically recorded as the assessment is being undertaken. The recorded information can then be re-loaded to BACAS.

26 Bacas NG © Clear Skies Software Disposal of Cremated Remains BACAS provides facilities to record the details of disposal and manage the storage of outstanding cremated remains. Bacas can: Produce a view of all outstanding cremated remains Produce letters, that can be sent to Funeral Directors or Cremation Applicants Produce reports of outstanding cremated remains Search for and update cremated remains details Include cremated remains from elsewhere

27 Bacas NG © Clear Skies Software Disposal of Cremated Remains The cremation screen gives information about the disposal

28 Bacas NG © Clear Skies Software Disposal of Cremated Remains The following information can be entered: Type of disposal Location of cremated remains Date of disposal Who collected or where sent Permanent remarks can be entered detailing the precise location of the cremated remains. Temporary remarks can be entered giving details for the person disposing of the cremated remains.

29 Bacas NG © Clear Skies Software Reports and Links to Other Systems BACAS produces an ever growing and wide variety of reports. The reports can be divided into several categories. Daily reports (mainly cremation) Registers Memorial and associated services reports Letters, envelopes and labels Management Reports Adhoc reports Maps and plans

30 Bacas NG © Clear Skies Software Daily Reports Chapel List Cremation Card Chapel Attendant List Floral Tribute Part C Form F Scotland And more …

31 Bacas NG © Clear Skies Software Daily Reports Digging Slips,Operator Work Sheet,Release of Cremated Remains.

32 Bacas NG © Clear Skies Software Registers BACAS provides a range of registers. Cremation Burial Grave Grave Index Cremated Remains from elsewhere

33 Bacas NG © Clear Skies Software Memorials and Associated Services Reports Attention list Pending list Renewal letter list Renewal list Assessment Questionnaires

34 Bacas NG © Clear Skies Software Letters and Envelopes Covering letters Information letters Memorial letters Temporary Deposit letters Envelopes

35 Bacas NG © Clear Skies Software Management Reporting Funeral Director Income Burial Statistics Grave Purchases Grave Purchase Summary General Statistics Cremated Remains Collected Cremations by Funeral Director Monthly Burial Statistics Federation Annual report

36 Bacas NG © Clear Skies Software Adhoc Reports Accounting Interface Report Invoice Enquiry sheet Grave Grant Grave transfer Document Memorial Permit

37 Bacas NG © Clear Skies Software Links to Other Systems BACAS also provides links to popular word processors and spreadsheets. You can extract information from BACAS to merge into a letter that you may wish to send to all the cremation applicants of the last six months or to a spreadsheet for analysis or to generate graphs and charts.

38 Bacas NG © Clear Skies Software Maps and Plans Overhead photographs Plans Pictures BACAS provides links to other systems. The list is ever growing and includes mapping the results of which are shown here and links to spreadsheets, word processors and other systems that are relevant to your needs.

39 Bacas NG © Clear Skies Software Remote Enquiry and Booking BACAS provides the facility for Funeral Directors to make bookings using a touch-tone telephone. BACAS also provides online register enquiry facilities via the internet. The Internet/Intranet technology is being expanded to allow Funeral Directors to make remote bookings securely over the internet

40 Bacas NG © Clear Skies Software The Future By building on the firm foundations already established by incorporating in the views of the people, who use the system and by taking advantage of emerging technologies. In the next years the Internet/Intranet facilities will be broadened and additional modules for Pets and Birth, Death and Marriage registers will become available. In addition digitizing technologies will be enhanced to allow computer storage of crematorium and cemetery documents (i.e. Application papers). BACAS continues to grow!

41 Bacas NG © Clear Skies Software Bacas provides: Booking of Burials and Cremations Recording of Burial and Cremation Records A wide range of Reports Extensive Search Facilities Memorial Management Mapping Remote Enquiry and Booking Facilities A Path to the future through our annual service programme

42 Bacas NG © Clear Skies Software For more information on the BACAS system please contact us Clear Skies Software Ltd. Chace Farm Telephone: The Warren Ashtead KT21 2SH


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