1. Digital Preservation Practices and Strategies at Colorado State University Libraries

2. Presented by Beth Oehlerts Metadata Management Librarian, Colorado State University Libraries Shu Liu Digital Services Librarian, Colorado State University Libraries

3. Everyone’s on Board Get Everyone On Board!

4. Why Collaborate?

5. Preservation Planning Meetings

6. Digital Content Selected archival collections University publications Faculty publications Theses and dissertations Student research projects Born digital and Digitized materials

7. File Formats Archival master files Preservation support

8. Preservation Support Persistent identifier Preservation metadata Secure storage & backup Periodic refreshment Fixity checks Storage in trusted preservable format Strategic monitoring of formats Migration to succeeding formats

9. Levels of Preservation Support for Content Contributors Greatest Limited Minimal

10. Digital Content Management CONTENTdm (legacy) DigiTool (IR) Staging and Archival Server Storage virtualization (discussion)

11. Preservation Metadata PREMIS Data Model Administrative Technical Structural Descriptive

12. Workflows

13. Archiving Documentation

14. “Lunch”

15. Spreadsheet showing some descriptive metadata fields

16. Spreadsheet showing some technical metadata fields

17. I.R. metadata and thumbnail for the image “Lunch”

18. Lessons Learned Determine what to preserve and why Commit to preservation Communicate with and build trust among all stakeholders Authenticate and review all content Implement established processes Automate whenever possible Remain flexible

19. Selected Resources on Preservation Planning Digital Curation Center – Trustworthy Repositorieshttp://www.dcc.ac.uk/resources/tools-and-applications/trustworthy-repositoriesCenter for Research Librarieshttp://www.crl.edu/archiving-preservation/digital-archives/digital-archive-reports CRL - Certification and Assessment Trustworthy Repositories Audit and Certification checklist (TRAC) CRL - Ten Principles (Characteristics) of Digital Preservation Repositories http://www.crl.edu/archiving-preservation/digital-archives/metrics-assessing-and-certifying/core-re

20. Selected Resources on Digital Preservation National Library of Australia’s Digital Preservation Policy 3 rd Edition (2008) http://www.nla.gov.au/policy-and-planning/digital-preservation-policy Preserving Our Digital Heritage: the National Digital Information Infrastructure and Preservation Program 2010 Report. A Collaborative Initiative of The Library of Congress http://www.digitalpreservation.gov/library/resources/pubs/docs/NDIIPP2010Rep ort_Post.pdf Cornell Digital Preservation Policy Framework http://commondepository.library.cornell.edu/cul-dp-framework.pdf http://commondepository.library.cornell.edu/cul-dp-framework.pdf ICPSR Digital Preservation Policy Framework http://www.icpsr.umich.edu/icpsrweb/ICPSR/curation/preservation/policies/dpp- framework.jsp http://www.icpsr.umich.edu/icpsrweb/ICPSR/curation/preservation/policies/dpp- framework.jsp

21. Thank You Beth Oehlerts beth.oehlerts@colostate.edu Shu Liu shu.liu@colostate.edu