1. TRAVEL POLICIES Panel Participants: Brenda Sorensen Klickitat County Auditor Brenda Chilton Benton County Auditor Laurie Thomas Okanogan County Auditor Brad Posenjak Chelan County Chief Deputy Auditor

2. HOW MANY PAGES LONG IS YOUR TRAVEL POLICY? DOES YOUR COUNTY HAVE A WRITTEN TRAVEL POLICY? 1 10 7 26 1

3. Counties Reimburse meals based on: Per Diem – Lodging & Meals 4 11 3 7

4. How much can you spend on lodging? Per Diem – Lodging & Meals 4 14 8 (Actual, approved, reasonable)

5. Per diem issues: - Meals provided at conference - Opting out of provided meals - Return/Depart times for dinner or breakfast Per Diem – Lodging & Meals

6. Per IRS Publication 463 – if you don’t spend the night, it’s not deductible. Reimbursed through AP or Payroll? How to determine what meals are covered? Single Day Travel – IRS Rules

7. Does your county reimburse for meals on single-day travel days (non-overnight stay)? Single Day Travel – IRS Rules 23 (43% actual expenses, 57% per diem rates) 3

8. Motor Pool Does your county have its own motor pool from which you can “check out” cars? 20 6

9. Motor Pool Do you collect payroll taxes for the use of vehicles which employees are allowed to take home regularly? 12

10. Personal Vehicle Use Does your county reimburse travel by private vehicle? 24 2

11. Does your county reimburse for travel by personal boat? Is this rate set by policy? Personal Vehicle Use 3 23

12. Who authorizes? Out-of-State Travel Who cares? 14 3 6 3

13. Paying for Travel Costs Travel Fund Does your county offer advance travel funds? 17 9

14. Does your county permit the use of personal credit cards for travel? Does your county use P-cards or county credit cards for travel? 24 2 19 6

15. Non-Travel Expenses Do you reimburse for meals at department meetings? 1 20 7

16. Non-Travel Expenses Do you reimburse lodging if you live close to location? 11 15

17. What are the biggest problems counties run into enforcing their travel policies?