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CIO Academy New/Aspiring CIO Academy March, 2011 Dona Boatright CCCC Vice Chancellor, Emeritus
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11 Overview Understanding the Language The Hierarchy of Rules Key Regulations Managing at the College Hot Issues Resources and Tips
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12 No good dictionary or Grammar available But check out the glossary of terms Sometimes we call things by many different names: Prop 98 BOG 75/25 AB 1725 SLO Understanding the Language
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13 Some Words are Charged… They have multiple meanings The evoke different responses from different constituencies
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14 For Example, depending on who is talking and in what context: Enrollment Management “Side of the House” Categorical Economic Development Total Quality Management Student Learning Outcomes
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15 Some Issues Have Been Canonized…
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16 AB 1725 Represents the 10 Commandments? OR Work of the Devil?
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17 Know who is talking
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18 Living in Acronym World And then there is the unrelenting use of abbreviations…….
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19 Peralta Community College District PPSI VVSS PPIT SPPAC DAS PRC SMT IEC BCC DMC PAAA CIC IEC BSMC VPI/D DWEMPC
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20 Abbreviations Can Make or Break You WSCH FTEF FTES SACC TBA FTO ARRA MIS
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21 The hierarchy of rules Statute: state law—the Education Code Title 5 (of the California Code of Regulations): regulations adopted by the Board of Governors Local board policy: local implementation of regulations Statute Title 5 regulations Local board policy
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22 Statute: Education Code Section 70901: (a) The Board of Governors of the California Community Colleges shall provide leadership and direction in the continuing development of the California Community Colleges as an integral and effective element in the structure of public higher education in the state. The work of the board of governors shall at all times be directed to maintaining and continuing, to the maximum degree permissible, local authority and control in the administration of the California Community Colleges. 70901(b)(6): Establish minimum conditions entitling districts to receive state aid for support of community colleges.
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23 Ed Code, cont’d 70902. (a) Every community college district shall be under the control of a board of trustees, which is referred to herein as the "governing board." …The governing board of each community college district shall establish rules and regulations not inconsistent with the regulations of the board of governors and the laws of this state for the government and operation of one or more community colleges in the district.
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24 Regulations - who cares!!!
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25 Regulations—who cares? You Should!!! Ethical commitments made by those who sign off on compliance Economic implications for failure to adhere to regulations that have apportionment sanctions attached Political implications of flouting of regulations
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26 Title 5 regulations Minimum conditions for receipt of state support Standards of scholarship (§51002) Remedial coursework limit (§55765.5) Grade changes (§55760) Award of degrees and certificates (§51004) Minimum requirements for the Associate Degree (§55806) Open courses (§51006) Equal employment opportunity (§51010) Student fees (§51012) Curriculum (§51021)
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27 Title 5 Revised and Reorganized Curriculum and Instruction CIO Bible
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Regulations and the Department of Finance If DOF believes that a mandated cost results from a new regulation, they can veto a BOG decision!!
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29 Local Board policy Policies implementing Title 5 regulations Per Ed Code 70902 above Be aware of your own district’s policies
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30 Minimum Conditions Compliance Be aware of all the elements Know which ones are your responsibility Pay attention to deadlines on reporting
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32 Minimum Conditions Compliance Advice Some topics “involve greater likelihood of violations and will be monitored more closely” “Self-compliance and other mechanisms” will now be used for some issues which are tracked elsewhere: Comprehensive Plans Approval of new colleges and educational centers Accreditation Counseling programs Objectives Faculty, staff and student participation in governance or through the complaint process
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33 Managing at the College You cannot know all the information all the time. Key is to be AWARE of: your areas of responsibility where to find information quickly when you need it who you can call when you cannot find it!
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34 Managing at the College Hiring Evaluation Scheduling Assignment/Load Contract Negotiations Contract Management Conflict Resolution
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35 F/T Faculty Hiring/Evaluation Use CIO network for “real” reference checks Keep department culture in mind (good fit or change agent?) Be advocate for students Be vigilant during first year Be bold
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36 P/T Faculty Hiring/Evaluation Avoid Crisis or Convenience Hiring Create Part-Time Faculty Pools Pay attention to Evaluation process Monitor Re-hire process Student evals & complaints Grading practices Student retention Avoid “owning” mediocre PT faculty Be Advocate for Student Needs
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37 Collective Bargaining Be involved whether at the table or not Pay attention in your practices Avoid setting unwanted precedents Train your Deans and Chairs
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38 Faculty Assignment and Load/Contract Enforcement Quest for Perfect Schedule for STUDENT needs as opposed to faculty Be strict, consistent but not inflexible Create an ethos of fair process so you do not have to overrule your dept. chairs KNOW the contract
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39 Conflict Management Maintain communication with deans/chairs Follow college processes Document conversations Be creative Use resources: HR, Medical, Legal
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40 Awareness of Statewide Issues Know the System Office Structure & Staff Use the tools: websites Read the memos Meet the deadlines Ask questions Engage with the Consultation Process
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42 Recent and Continuing Issues Budget Basic Skills 50% law Categorical shrinkage Scheduling Priorities SB 1440 Implementation Non Credit PE §58130 Accreditation
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43 LAO Recommendations 90 unit cap $66 per unit Change CR basic skills funding to NC rate Eliminate Athletics subsidy Eliminate repetition for PE (and Arts?) Eliminate funding NC PE and Arts
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45 SB 1440 Transfer Degree simplified to 60 units with 18 units of major or area of emphasis C or better students guaranteed admission to CSU Prohibit CSU from requiring additional lower division course work beyond the 60 units
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§58130 “No state aid or apportionment may be claimed on account of the attendance of students in non credit classes in dancing or recreational physical education.” Top Codes 0835 and 1008
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47 Accreditation: FOCUS ON THE BIG 4+1 Responses to Previous Recommendations Program Review – Sustained Planning – Sustained Student Learning Outcomes – Development but soon Proficiency! Distance Education
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48 AFFIRMATIVE ACCREDITATION REMEMBER: It’s all about the college…….. Question: “Can we assure parents, potential students and others that we provide a reputable, high quality educational experience?” Answer: Clear, concise, honest review Reports to avoid at all cost: National Enquirer or Doctoral Dissertation
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49 Be specific and measurable.. Action Plan The College will investigate stable funding sources required to maintain technology and the required support. The College will seek additional technology funding through on-going state funding, business and industry partnerships, and will forecast for a future bond measure to support its instructional technology needs.
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50 Self Evaluation The College and Library together have a very strong information competency program and plan in place to ensure that students gain information competency skills. As the number of courses infused with information competency increases, students will have more opportunities to learn and practice these skills regardless of whether they plan to obtain associate’s degrees or pursue other educational paths. Action Plan None.
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51 Remember - We’re all in this together…
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52 Resources and tips Program and Course Approval Handbook Tutoring and Learning Assistance Guidelines Basic Skills Report (“Poppy Copy”) Legal Affairs site at www.cccco.edu The roles of the “O’s”: CIOs, CSSOs, CHROs, CBOs, and others
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53 Where Can I Find This Stuff? Ccccio.org: CIOs Cccco.edu: Chancellor’s Office Cccaoe.org: Technical Education Deans Rpgroup.org: Researchers Cssofficers.org: CSSOs Ccleague.org The League Accjc.org: Accreditation Asccc.org: Academic Senate
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54 Top 10 “Get Real” List of Things Administrators Need to Know 1.There will never be enough MONEY! 2.There will never be enough STAFF! 3.There will never be enough TIME! 4.There will never be enough SPACE! There will always be problems with construction projects. 5.People will still be PEOPLE! They will occasionally misunderstand, blame it on someone else and mess things up! We are not Gods! 6.Your job will get harder, and the organization and work will be more complex. More rules, constraints…
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55 Top 10 “Get Real List” (continued) 7.CHANGE will be the only CONSTANT! 8.There will be increased external COMPETITON. 9.OPPORTUNITIES are seldom labeled. Opportunities are often disguised as problems. Ban the word “CAN’T” from your vocabulary. 10.You are NOT ALONE – WORK IN TEAMS and partnerships. Compromise is not a dirty word. Strategic partnerships and teamwork can overcome most of the above realities. Originally prepared by Bill Feddersen, Retired College President, Mt. SAC
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56 DON’T GO IT ALONE
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57 Q & A
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