1. Federal Student Aid Software Developers Conference August 16, 2007

2. 2 WELCOME Katie Blot

3. Target State Vision

4. 4 TSV Update: Business View

5. 5 TSV Update: Technology View

6. 6 Outcomes Improved alignment of systems with Federal Student Aid business processes, and reduced redundancy and complexity of interfaces among systems Improved consistency and quality of Person and Organization data through implementation of master data management Reduced redundancy and duplication of effort through use of shared assets (e.g., Security Architecture, Enterprise Portal, etc.) Improved security and streamlined processes for gaining access to Federal Student Aid systems and services Improved timeliness and accuracy of data through reengineered process flows and implementation of data standards

7. 7 Progress to Date Three Key Areas Infrastructure Application Development Supporting Processes

8. 8 Enterprise Portal –Technical Proof of Concept Complete –Infrastructure Deployment in Process –Will Support Integrated Partner Management User Interface –Next Step: Internal “Employee View” Enterprise Services Bus –Evolution of EAI –Technical Proof of Concept Complete –Infrastructure Deployment in Process –Will Support Integrated Partner Management Data Interfaces Security Architecture –Deployed, Currently Supporting Nine Applications –Will Support New Participation Management Process On the Horizon –Gateway Infrastructure

9. 9 Integrated Partner Management (IPM) –Requirements underway (near completion) –Infrastructure deployment in process –Operations and Maintenance contract awarded On the Horizon –Person Data Management, Integrated Student View, Aid History Management, Application Processing, Collections Application Development

10. 10 Requirements Standards Development Standards Technical Standards Enterprise Data Management Key Supporting Processes

11. 11 Federal Student Aid Enterprise Development Support Services

12. 12 Need for Change in How We Deliver Development Services Federal Student Aid has: –Grown its technical and process knowledge –Made significant progress in establishing integrated processes for development projects –Recognized a need for changes in the management of development projects that help achieve better results

13. 13 What is the Enterprise Development Support Services (EDSS) Model? EDSS represents a significant change in the way Federal Student Aid delivers its development services EDSS development projects will rely on and augment the components of the Federal Student Aid’s Target State Vision The EDSS promotes, enables and facilitates technical and business integration EDSS will result in higher quality and greater flexibility for Federal Student Aid in achieving its Target State Vision

14. 14 Objective of the EDSS Increase Product Quality –Facilitates Enterprise Standardization and Integration Increase Competitive Environment –Will spur innovation –Induce greater price competition –Result in better products Increases Development Options for Federal Student Aid –Greater flexibility to use multiple vendors –Greater capacity to mitigate “single vendor” environment –Increased ability to transition –Provide for redundancy in service providers

15. 15 Enterprise Development Support Services (EDSS) Model

16. 16 Welcome08:30 am – 09:00 am Security09:00 am – 10:00 am Break10:00 am – 10:15 am Integrated Partner Management10:15am – 11:15 am NSLDS Update11:15 am – 11:45 am Lunch on your own11:45 am – 01:30 pm Common Origination Disbursement Update01:30 pm – 02:30 pm Central Processing System Update02:30 pm – 03:30 pm Break03:30 pm – 03:45 pm Federal Update03:45 pm – 04:45 pm Round Table04:45 pm – 05:00 pm Closing05:00 pm – 05:15 pm Agenda

17. 17 Contact Information Katie Blot Chief Information Officer Phone: 202-377-3528 Email: Katie.Blot@ed.govKatie.Blot@ed.gov

18. SECURITY Bob Ingwalson

19. 19

20. 20 We Implement Security Based on Cost vs. Risk

21. 21 Defense in Depth Policy Personnel Security Physical Security Network Security Host based Security Application Security

22. 22 Application Development Security The Bad The Ugly The Good

23. 23 Application Development Security Know the Threat –OWASP (http://www.owasp.org) –SANS Top 20 (www.sans.org/top20) –National Vulnerability Database (http://nvd.nist.gov) –cgisecurity (http//www.cgisecurity.com) The Bad -- Malicious Threat

24. 24 Application Development Security Know the Threat – Hmmm? The Bad -- Malicious Threat

25. 25 Application Development Security Cross Site Scripting –What is Cross Site Scripting and how is it used? –Prevention The Bad -- Malicious Threat

26. 26 Application Development Security SQL Injection –What is SQL Injection and how is it used? –Prevention The Bad -- Malicious Threat

27. 27 Application Development Security Cookie Poisoning –What is Cookie Poisoning and how is it used? –Prevention The Bad -- Malicious Threat

28. 28 Application Development Security Code Mistakes –Federal Student Aid has had them –Results –Prevention The Ugly – The Innocent User

29. 29 Application Development Security Untrained Users –Examples and outcomes –Provide the training –Rules of Behavior –Annual refresher training The Ugly – The Innocent User

30. 30 Application Development Security Keyloggers –What is it and how does it exploit a Web Application? –It doesn’t affect you right? – think again! –Some things to do about Keylogger activity The Ugly – The Innocent User

31. 31 Application Development Security Implement Prevention in Code Train Users Thorough Testing Use of Tools The Good – Good Development

32. 32 Application Development Security The Good – Good Development

33. 33

34. 34 Contact Information Name: Robert Ingwalson Chief Security Officer Chief Information Office Phone: 202-377-3563 Email: Robert.Ingwalson@ed.gov

35. 35 BREAK

36. INTEGRATED PARTNER MANAGEMENT (IPM) Susan Stallard

37. 37 Agenda IPM Overview Implementation Schedule Where We Are: Requirements What This Means to Our Partners Workbench Demonstration

38. 38 IPM: Overview New system that consolidates business functions currently being provided by multiple systems: –Lender Application Process (LAP) –Electronic Application (eAPP) –eZ-Audit –Participation Management portion of SAIG –Post Secondary Education Participant System (PEPS) –Electronic Records Management (ERM) Technology modernization with associated benefits: –Single sign-on –Consistent user experience –Ease of use and navigation –Increased Security Implemented in three releases with increasing functionality to reduce and/or eliminate risks

39. 39 Implementation Timeline Release 1: April – June 2008 –Implement Partner Eligibility & Enrollment Legacy systems retired: –eAPP –Participation Management –Lender Application (LAP) –Electronic Records Management (ERM) Release 2: July – September 2008 –Implement Financial Statements and Compliance Audits submission Legacy system retired: –eZ-Audit Release 3: January – March 2009 –Implement Partner Oversight functions Legacy system retired: –Post Secondary Education Participant System (PEPS)

40. 40 Where We Are: Requirements Requirements Conducted (January – July 2007) –Series of three Joint Application Design (JAD) sessions held with Federal Student Aid staff to gather requirements (January to April 2007) –Extensive use of prototypes to assist in identifying and capturing requirements –Additional breakout JAD sessions and meetings held with Federal Student Aid Subject Matter Experts to capture requirements for specialized areas such as foreign schools and financial partners –Data Requirements (Data Management & Migration) –Technical Requirements

41. 41 What This Means to Our Partners Provides a single entry point to sign up for services and maintain eligibility for the Title IV program Streamlines and simplifies through automation the process for communicating required notifications (paperless environment) to/from Federal Student Aid Provides Partners with on-line access to school status and eligibility information and proactive notifications Provides the capability for e-Signature on required applications and forms to establish enrollment and maintain eligibility Increases usage of the paperless environment in the processing of compliance audit and financial statement submissions

42. 42 Key Workbench Concepts IPM Workbench will provide the foundation for single sign-on to Federal Student Aid systems Participation Management Services are consolidated with User Management Complex structures allow corporate entities to manage their subsidiaries with a single user experience Affiliations provide a mechanism to manage the data and features granted to servicing partners

43. 43 Partner Workbench Demonstration

44. 44 Partner Workbench Homepage Right Navigation Left Navigation Footer Header

45. 45 IPM User/Partner Management User Profile Management – for user contact information

46. 46 IPM User/Partner Management Security Architecture – debarment check, default loan check, password management and system access. Participation Management – allocation of services Concept of Affiliation: Partner Users added via Partner Management Schools and Lenders add Servicer affiliations Servicers gain IPM identity and access Servicers’ DPA manages their own pool of users

47. 47

48. 48 Contact Information Susan Stallard Project Lead Integrated Partner Management 202-377-3628 Susan.Stallard@ed.gov Molly Wyatt Project Director Integrated Partner Management 202-377-3358 Molly.Wyatt@ed.gov

49. NSLDS UPDATE Pam Eliadis

50. 50 NSLDS Access Status of NSLDS user reinstatement Future process for enrollment Potential tools for oversight

51. 51 Data Security and Data Exchange Dear Colleague Letter GEN 05-06 –NSLDS may not be used for marketing purposes –Student/Borrower’s permission is required –Reminds users of Federal Student Aid’s enforcement obligation

52. 52 Data Security and Exchange Audit Reports –Every student look-up is tracked by User ID –External Audit Security Reports Requested by Destination Point Administrator Number of look-ups by User ID Past 90 days –Internal Audit Security Reports

53. 53 Data Security and Exchange No Data Mining Completely Automated Public Turing Test to Tell Computers and Humans Apart (CAPTCHA) tool Monitoring top 20 users and organizations

54. 54 Additional Security Measures All users accessing the NSLDSFAP Web site are now required to enter all three identifiers for a borrower – Social Security number (SSN), date of birth, and first name – in order to view any financial aid data.

55. 55 NSLDS Reengineering FFEL Data Flows –Project update –Community involvement –Future meetings

56. 56

57. 57 Contact Information Name: Pam Eliadis Director National Student Loan Database System (NSLDS) Phone: 202-377-3554 Email: Pam.Eliadis @ed.gov

58. 58 LUNCH ON YOUR OWN

59. 59 COD UPDATE Wood Mason

60. 60 March Release Updates MPN Updates Operational Concerns Testing Tools and Training 60 COD Topics

61. 61 Inconsistent Identifiers Edit 16 Changes Additional Unsubsidized Indicator Award Discharges & MPN Expiration Date Verification W Cut-off Deadline Date Eligibility Used, Total Eligibility Used for ACG, SMART Debt Management Collection System Updates 61 March Release Updates

62. 62 Inconsistent Identifiers EditEdit Code BlockMessageAward Type Affected 147 RPersonIdentifier inconsistency for PLUS Award for Graduate/Professional Student DL-PLUS 148 WPersonFirst Name inconsistency for a PLUS Award for Graduate/Professional Student DL-PLUS 149RPerson Award Identifier inconsistency for PLUS Award for Parent of a Dependent Undergraduate Student All New Edits only applicable to award years 2008-2009 and forward

63. 63 Edit 147 If the Student SSN matches the Borrower SSN and a Grad PLUS award exists on COD… 63 Inconsistent Identifiers Student Borrower MUST MATCH EditEdit Code BlockMessageAward Type Affected 147 RPersonIdentifier inconsistency for PLUS Award for Graduate/Professional Student DL-PLUS

64. 64 Edit 148 If the Student SSN matches the Borrower SSN and a Grad PLUS award exists on COD… 64 Inconsistent Identifiers MUST MATCH EditEdit Code BlockMessageAward Type Affected 148 WPersonFirst Name inconsistency for a PLUS Award for Graduate/Professional Student DL-PLUS Student Borrower

65. 65 Edit 149 65 EditEdit Code BlockMessageAward Type Affected 149RPerson Award Identifier inconsistency for PLUS Award for Parent of a Dependent Undergraduate Student All If the Student SSN doesn’t match the Borrower SSN and a Parent PLUS award exists on COD: Student and Borrower Date of Birth (DoB) change must not match Student DoB change must not match what exists on COD for Borrower DoB AND no Borrower DoB change tag is submitted Borrower DoB change must not match what exists on COD for Student DoB AND no Student DoB change tag is submitted This can be triggered by all award programs! Inconsistent Identifiers

66. 66 Edit 149 Example 66 Parent PLUS Student A01/01/81 Borrower B02/02/55 Pell Student B01/01/81 Borrower B created on COD for PLUS award Borrower B (Student B on Pell award) submits a Date of Birth change Inconsistent Identifiers Borrower B Date of Birth now matches Student A - This will trigger Reject Edit 149!

67. 67 Edit 16 Changes Edit 16 has been divided into 4 new edits. Only applicable for award years 2008-2009 and forward Edit 16 will only be triggered for award years 2007-2008 and prior

68. 68 EditEdit Code BlockMessageAward Type Affected 150RAward Incorrect Student Grade Level on a Direct Loan PLUS Award for Graduate/Professional Student DL-PLUS 151RPerson Invalid Student/Borrower SSN combination on a Direct Loan PLUS Award for Graduate/Professional Student DL-PLUS 152RPerson Invalid Student SSN change on a Direct Loan PLUS Award for Parent of a Dependent Undergraduate Student All 153RAward Invalid Borrower SSN change on a Direct Loan PLUS Award for Parent of a Dependent Undergraduate Student All Edit 16 Changes

69. 69 Edit 153 Example 69 Edit 16 Changes Parent PLUS Student A111223333 Borrower B777889999 ACG Student B111223333 Borrower B created on COD for PLUS award Borrower B (Student B on ACG award) submits an SSN change Borrower B SSN now matches Student A - This will trigger Reject Edit 153!

70. 70 Edit 16 Changes A new edit will be added: EditEdit Code BlockMessageAward Type Affected 159RAward Incorrect Student Grade Level for a Parent PLUS award DL-PLUS Only applicable for award years 2008-2009 and forward

71. 71 Required for all Direct Loans Valid values: “D” and “I” Blank or other values will trigger Reject Edit 996 71 Additional Unsubsidized Indicator Required for Unsubsidized Direct Loans Valid values: “true” or “false” Blank or other values will trigger Reject Edit 998 Edit 994 will be triggered for missing tags

72. 72 New Edits 72 Additional Unsubsidized Indicator EditEdit Code BlockMessageAward Type Affected 154RAward Dependency Status set to D and Grade Level greater than or equal to 6 DL 156RAward Dependency Status set to I and Additional Unsubsidized Indicator set to true DL 157RAward Sum of Award Amounts exceeds Base Annual Loan Limit DL 158RAward HPPA Indicator set to true and Grade Level less than 6 DL

73. 73 73 Additional Unsubsidized Indicator Loan Key Award Disbursement

74. 74 Upon award discharge, the COD system will update associated MPN(s) as follows: 74 Award Discharges, MPN Expiration Date Discharge Code MessageMPN Expiration Dates Updated for…. DDeathAll MPNs for Borrower GUnauthorized Signature/Unauthorized PaymentMPN associated with specified loan IIdentity TheftMPN associated with specified loan

75. 75 Discharge Reversal If MPN associated with the discharged loan… MPN Expiration Dates Will be recalculated as follows… Not linked to any loans with funded disbursements or is unlinked 365 days from MPN Received Date Linked to any loan with funded disbursements3,650 days from MPN Received Date (Due to death) is linked to any awards with accepted and funded disbursements 3,650 days from MPN Received Date Recalculating MPN Expiration Date

76. 76 Discharge Reversal Condition(s): Updated MPN Status New MPN Expiration Date <= Current Processing DateInactive Recalculated MPN Expiration Date > Current Processing Date MPN is linked to an awardActive MPN not linked to an awardPending Recalculating MPN Status

77. 77 Verification W Cut-Off Date Applies to Pell Grant Verification W Created to prevent Verification W records from being accepted into the COD System after a specified date Verification W Cut-off Date is normally September 30

78. 78 EditEdit Code BlockMessageAward Type Affected 114 RDisbursementDisbursement or Disbursement Adjustment received after Verification Status W Deadline Date Pell 145 RAwardNew Pell origination or award increase with Verification Status of W or invalid change to Verification Status submitted after Verification W cut-off date Pell 146RDisbursementNew disbursement or disbursement increase submitted after Verification W cut-off date Pell Verification W Cut-Off Date existing NEW

79. 79 Verification W Cut-Off Date For 2007-2008 Award Year and prior… Once COD reduces a disbursement to zero due to Verification Status “W”, new Disbursement information changes to existing Disbursement information submitted with a Verification Status of “W” for that Award will trigger Reject Edit 114. For 2008-2009 Award Year and forward… COD will allow a school to increase the disbursement back from zero without triggering Reject Edit 114

80. 80 Verification W Cut-Off Date For 2008-2009 Award Year and forward, after the Verification W Cut-off Date schools: May NOT submit new Pell origination… May NOT submit award amount increase… May NOT submit new disbursement or disbursement increase… …If Pell award has Verification Status of “W” Additionally, schools may NOT change Verification Status to “W” after the Verification W Cut-off Date.

81. 81 Eligibility Used (EU) and Total Eligibility Used (TEU) will be calculated differently for ACG and National SMART Grant than for Pell Academic Year Level not factored into Pell EU, TEU 81 Eligibility Used, Total Eligibility Used For ACG and National SMART Grant

82. 82 EU% = 100% × (Sum of Actual Disbursements of Award – Debt Management Collections System (DMCS) Repayments of Award) ÷ Scheduled Award Amount* TEU% = Sum of all EU%’s at each applicable Academic Year Level** Across Award Years and Schools * Scheduled Award Amount is the maximum award amount by Academic Year Level and Award Year ** The COD System considers Academic Year Levels 0 and 1 to be the same when calculating TEU % 82 Eligibility Used, Total Eligibility Used

83. 83 A student in Grade Level 3 is awarded an 07-08 SMART grant for $3000, $1234 in actual disbursements. The student was referred to DMCS and has made repayment of $769. EU% = 100% × [($1234 - $769) ÷ $4000] = 11.6250% 83 EU, TEU Example 1 Grade Level Award Year Award Amount Anticipated Disb Amount Actual Disb Amount DMCS Repayment Amount Scheduled Award Amt Eligibility Used 32008300010001234769400011.6250% Total Eligibility Used (Sum of all EU's) - Grade Level 311.6250%

84. 84 A Student in Grade Level 4 is awarded an 07-08 SMART grant. However the student’s second disbursement would have caused his actual disbursements to exceed his award amount so the disbursement 84 EU, TEU Example 2 Award Number Disb Number Grade Level Award Year Award Amount Actual Disb Amount Scheduled Award Amt Eligibility Used 00114200840001050400026.2500% 001242008400030004000N/A Total Eligibility Used (Sum of all EU's) - Grade Level 426.2500% The student’s second disbursement would cause EU to equal EU% = 100% × [($4050 - $0) ÷ $4000] = 101.2500% is rejected with Edit 137.

85. 85 A student has 4 ACG Awards for Grade Levels 1 and 2 in the 2007-2008 and 2008-2009 Award Years. Suppose the Scheduled Grant Amount for ACG is increased 50% from $750 to $1125 for Grade Level 1 and from $1300 to $1950 for Grade Level 2. 85 EU, TEU Example 3 Award Attended School Grade Level Award Year Award Amount Disbursement Amount Scheduled Award Amt Eligibility Used 1A1200850012575016.6666% 2A120091125500112544.4444% 3B12008200 75026.6666% 4B2200913001250195064.1025% Total Eligibility Used (Sum of all EU's) - Grade Level 187.7776% Total Eligibility Used (Sum of all EU's) - Grade Level 264.1025%

86. 86 Eligibility Used, Total Eligibility Used Total Percent Eligibility Used (Across all Schools, Award Years) Percent Eligibility Used Scheduled Award Amount

87. 87 Eligibility Used, Total Eligibility Used For all grant programs, COD sends, via daily outbound NSLDS file: Percent Eligibility Used at this School Total Percent of Eligibility Used Scheduled Award Amount Disbursement Amount CODNSLDSCPSISIR

88. 88 Pell Multiple Reporting Records The Eligibility Used field has been renamed to Percent Eligibility Used by Scheduled Award The Eligibility Used in field position 381-385 has been expanded to 7 bytes and moved to position 442-448 Positions 381-385 are now an unused field 88 Eligibility Used, Total Eligibility Used

89. 89 ACG, National SMART Grant MMR The Unused in field position 321-327 will be renamed ACG/National SMART Grant Scheduled Award Positions 463-469 will be added to the end of the existing layout and populated with the Percent Eligibility Used by Scheduled Award Positions 470-476 will be added to the end of the existing layout and populated with the Total Percent Eligibility Used by Academic Year Level The total record length will be increased to 476 bytes from 462 bytes (14 bytes increase) 89 Eligibility Used, Total Eligibility Used

90. 90 Pell Year-To-Date (Disbursement) Positions 66-72 will be populated with the Percent Eligibility Used by Scheduled Award Positions 73-79 will be populated with the Total Percent Eligibility Used Positions 80-103 will remain an unused field There are no changes to the total record length of the Pell YTD – Disbursement record 90 Eligibility Used, Total Eligibility Used

91. 91 ACG, SMART YTD (Origination) The Unused in field position 252-256 will be renamed ACG/National SMART Grant Scheduled Award There are no changes to the total record length of ACG YTD – Origination record (350 bytes) 91 Eligibility Used, Total Eligibility Used

92. 92 ACG, SMART YTD (Disbursement) 92 Eligibility Used, Total Eligibility Used Positions 66-72 will be populated with the Percent Eligibility Used by Scheduled Award Positions 73-79 will be populated with the Total Percent Eligibility Used by Academic Year Level Positions 80-103 will remain an unused field There are no changes to the record layout of the ACG/National SMART Grant YTD – Disbursement (350 bytes)

93. 93 Debt Management Collection System The COD System will be enhanced to process and accept additional Debt Management Collection System (DMCS) transaction types for Pell, ACG, and National SMART Awards. DMCS Transactions Transaction TypeSymbolDefinition AddAReferring the student to COD ChangeCSubmitting a payment on an existing DMCS account SatisfactorySIndicating that the student has made satisfactory arrangements UnsatisfactoryUIndicating that the student has not made satisfactory arrangements DeleteDIndicating that COD should delete the student's referral

94. 94 Debt Management Collection System Collection StatusIndicator, as displayedon the Award DetailInformation page

95. 95 March Release Updates MPN Updates Operational Concerns Testing Tools and Training 95 COD Topics

96. 96 Beginning in March 2008, all schools will be required to have an accepted MPN on file at COD before actual disbursements can be accepted for the associated Direct Loan award. 96 Requiring MPNs Before Disbursement

97. 97 PLUS MPN Redesign Incorporates HERA changes –Still ONE MPN for all PLUS borrower types (parent and graduate/professional student) New OMB form expiration date Incorporates Borrower’s Rights and Responsibilities (BRR) Updated PLUS MPN will be implemented Fall 2007! Sub/Unsub MPN Redesign coming soon…

98. 98 March Release Updates MPN Updates Operational Concerns Testing Tools and Training 98 COD Topics

99. 99 Password Reset Origination Fee Percentage Processing (Edit 140) Award ID Duplicate Submissions (Edit 56, 58) Reporting Verification Status Code 99 Operational Concerns

100. 100 New functionality includes: Challenge Questions Profile Setup Reset Password Unlock Account Update your Profile Update User Profile Challenge Questions Profile Unlock 100 COD Web Password Reset

101. 101 COD Web Password Reset For more information, visit the IFAP Electronic Announcement (June 15, 2007) http://www.ifap.ed.gov/eannouncements/0615PreImplementation.html

102. 102 Edit 140: Incorrect Origination Fee Percent on New Awards 102 Fee %Earliest Disbursement Date Range 3.0Prior to 2007-07-01 2.52007-07-01 to 2008-06-30 2.02008-07-01 to 2009-06-30 1.52009-07-01 to 2010-06-30 1.02010-07-01 and forward Origination Fee Percentage is based on Earliest Disbursement Date, NOT Award Year! Origination Fee Percentage Processing

103. 103 Origination Fee Percentage Processing Earliest Disbursement Date is: Disbursement Date of Earliest Actual Disbursement If no actual disbursements exist: –Disbursement Date of Earliest Anticipated Disbursement

104. 104 Example 1 104 Origination Fee Percentage Processing Origination submitted with two actual disbursements Loan amt = $3000, Origination Fee = 2.5% Disb #Seq #Disb DateGrossNetDRIAccept? 116/1/20081000990true Yes 2111/30/20081000990true 317/10/20081000990false

105. 105 Example 2 105 Origination Fee Percentage Processing Origination submitted with one actual disbursement Loan amt = $3000, Origination Fee = 2.0% Disb #Seq #Disb DateGrossNetDRI Accept? 1111/30/20081000995true Yes 211/10/20091000995false

106. 106 Example 3 106 Origination Fee Percentage Processing Origination submitted with no actual disbursements Loan amt = $3000, Origination Fee = 2.0% Disb #Seq #Disb DateGrossNetDRIAccept? 116/1/20081000995false No 2111/30/20081000995false 311/10/20091000995false

107. 107 Example 4 107 Origination Fee Percentage Processing Origination submitted with no actual disbursements Loan amt = $3000, Origination Fee = 2.5% Disb #Seq #Disb DateGrossNetDRIAccept? 116/1/20081000990false Yes 2111/30/20081000990false 311/10/20091000990false

108. 108 Award ID for ACG, SMART Field Name SSNAward TypeAward YearPell ID Award Number Example 123456789A09999999001 Valid Values 9 digits A for ACG T for SMART 2 digits6 digits3 digits 123456789A09999999001

109. 109 Duplicate Submissions (Edit 56, 58) EditBlockMessageAward Type Affected 056Disbursement Sequence Number Not In Sequential Order All 058Disbursement Duplicate Disbursement Information On File All Preventable - for the most part!

110. 110 Duplicate Submissions (Edit 56, 58) PellDLACGSMART TOTAL Edit 56448,047321,74225,48512,269807,543 Edit 58300,148175,95017,4826,257499,837 Edit Count (2006-2007 Award Year)

111. 111 A draft audit of the Office of Inspector General reports that schools may not always be properly reporting verification status codes to COD. Valid values for Verification Status Code are V, S or W Blank is valid if the student is not selected by CPS 111 Reporting Verification Status

112. 112 Verification Status Code is an optional tag from a technical standpoint It is a required tag from a business standpoint Reporting a verification code is required in most circumstances when student is: Selected by CPS, and A Pell recipient 112 Reporting Verification Status

113. 113 Reporting Verification Status Reporting Verification Status Code of “V” Selected by the Central Processing System (CPS): Report a Verification Status Code of “V” on students for whom verification has been completed Possible exception for QA Schools Selected by the School but not selected by CPS: Report Verification Status of “V” on students for whom verification has been completed

114. 114 Reporting Verification Status Reporting Verification Status Code of “S” QA Schools, if student is selected by CPS and not the QA School Schools exercising 30% tolerance option Student exempt under 34 C.F.R. § 668.54(b): that is, in general, unless the school has reason to believe that the information provided is incorrect, incarcerated students, recent immigrants, Pacific Island residents, deceased students, dependent students whose parents are unavailable, students whose applications were verified by another school, or students who are not Title IV aid recipients

115. 115 Reporting Verification Status Reporting Verification Status Code of “W” W is an interim status Report W if verification has not been completed but there is no reason to believe information is inaccurate (Ex. Awaiting documentation) W status limits disbursement to 50% of the award amount Schools must change status to V, S or Blank or Federal Student Aid will reduce to zero

116. 116 Reporting Verification Status Reporting Verification Status Code of Blank Rare if the student is selected by CPS May be used if selected after student has left school Verification Status Report may be used to identify students needing code correction Sent monthly to schools SAIG mailboxes or may be requested at any time. Lists students selected by CPS on highest transaction but have code of W or Blank.

117. 117 March Release Updates MPN Updates Operational Concerns Testing Tools and Training 117 COD Topics

118. 118 School & Vendor Testing Sign Up12/03/07 - 05/02/08 Phase I01/02/08 - 5/30/08 Implementation03/14/08 Phase II04/07/08 - 07/25/08 Unstructured06/02/08 - 09/30/08 March 2008 Release Tentative Schedule

119. 119 March Release Updates MPN Updates Operational Concerns Testing Tools and Training 119 COD Topics

120. 120 Tech Ref Publication Schedule Webinars COD CBT Roll-Out 120 Available Tools and Training

121. 121 Volume I – Getting StartedJuly 2007 Volume II – Common Record Technical Reference Volume II, Section 1: Implementation Guide July 2007 September 2007 Volume III – DL & Pell Grant Combo System Supplement Volume II, Section 1: Pell Grant Calculation Table September 2007 Volume IV – DL ToolsJuly 2008 Volume V – School Testing GuideSeptember 2007 Volume VI – Appendices Volume VI, Section 3: Pell Grant Calculation Table September 2007 February 2008 Tech Ref Publication Schedule

122. 122 Internet Training and Webinars http://ifap.ed.gov/IFAPWebApp/currentCPresentationsYearPag.jsp?p1=Additi onal+FSA+Presentations&p2=c COD Basics: Resolving Issues with Title IV Grants http://www.ed.gov/offices/OSFAP/training/specific.html#codgrants COD Basics Webinar Q & A http://ifap.ed.gov/eannouncements/0720CODBasicWebinarGrantsQA.html 122 Webinars

123. 123 An exciting new CBT will be released by COD to familiarize users with the capabilities of the COD System! 123 COD CBT Roll-Out Coming Fall 2007!

124. 124

125. 125 Contact Information Wood Mason COD System Operations Branch FSA Liaison to School Relations Center Phone: (404) 562-6270 Email: Wood.Mason@ed.govWood.Mason@ed.gov

126. CPS UPDATE Ginger Klock

127. 127 CPS Update Agenda Application Processing Statistics 2008-2009 FAFSA Changes 2008-2009 Central Processing System Changes –Edits –EDE Applications and Corrections 2008-2009 Institutional Student Information Record (ISIR) Changes 2008-2009 Participation Management (PM) System 2008-2009 CPS Test System

128. 128 CPS Update Application Processing Statistics Paper vs. Web filers through Week 29 Since 2005-2006: –Number of Web filers has increased 13.44% –Number of paper filers has decreased 64.16%

129. 129 CPS Update 2008-2009 FAFSA (5/23/2007 draft)

130. 130 CPS Update 2008-2009 Paper FAFSA Minimal changes Simplified clearance process Draft and Summary of Changes published on IFAP 6/1/2007 in an Electronic Announcement –http://www.ifap.ed.gov/fafsa/0809FAFSA.htmlhttp://www.ifap.ed.gov/fafsa/0809FAFSA.html Comments were due by 7/31/07

131. 131 CPS Update 2008-2009 Paper FAFSA Paper FAFSA is orange (student) and purple (parent) Design and layout remains unchanged –Question numbers the same as 2007-2008 –Wording of two questions has been revised –Enhanced text in some “Notes” for clearer instruction

132. 132 CPS Update 2008-2009 Paper FAFSA Question #21 revised to ask if the applicant is male or female

133. 133 CPS Update 2008-2009 Paper FAFSA Question #27 revised to allow for additional options equivalent to high school completion Notes contain additional response choices

134. 134 2008-2009 Central Processing System Edit Changes

135. 135 CPS Update 2008-2009 Edit Changes New Reject 4: non-verifiable reject (with an FAA-only override) if the Marital Status Date is greater than the date the application was signed

136. 136 CPS Update 2008-2009 Edit Changes New Reject 20: non-verifiable reject (with an FAA-only override) for non-filers whose income exceeds the IRS requirements for filing a federal tax return

137. 137 CPS Update 2008-2009 Edit Changes Added a warning edit for applicants whose tax filing status is “Will File” and they are correcting one of the following fields: –AGI –Earned Income –Taxes Paid –Exemptions New edit will require applicants to re-answer the question

138. 138 CPS Update 2008-2009 EDE Applications and Corrections Significantly higher rates of reject for some codes in 2007-2008 –Rejects 1, 2, 9, 10, 11 & 14 –Affecting electronic applications and corrections –Rejects do not occur when FAA Access to CPS Online is used to submit records

139. 139 2008-2009 Institutional Student Information Record (ISIR) Changes

140. 140 CPS Update 2008-2009 ISIR Changes Draft 2008-2009 ISIR Record Layout posted to IFAP No XML ISIR

141. 141 ISIR Record Description/Data Dictionary Changes Changed the meaning of values for FAFSA Question #21 “Are you male?” with change in question to “Are you male or female? Field #24 -- Starting at position 218 Field Name -- “Are you male or female?” Valid Content -- –1 = Male –2 = Female –Blank CPS Update

142. 142 ISIR Record Description/Data Dictionary Changes Modified format for FAFSA Questions # 27 from “High School diploma or GED” to “HS Diploma or Equivalent” Field number 30 -- Starting at position 224 Field Name -- “HS Diploma or Equivalent” Valid Content -- –1 = High school diploma –2 = GED –3 = Home schooled –4 = Other –Blank CPS Update

143. 143 ISIR Record Description/Data Dictionary Changes Up to 10 school and housing choices on the 2008-2009 ISIR Field numbers 100 through 119 -- Starting at position 466 Field Name – “Federal School Code #” (1-10) Valid Content -- X00000 through X99999 and blank for school code CPS Update

144. 144 ISIR Record Description/Data Dictionary Changes Two new reject override codes displayed Field number -- 139 (Reject Override 4) Field number -- 141 (Reject Override 20) Field names – “Reject Override 4” and “Reject Override 20” Valid Content -- –1 = Yes –Blank CPS Update

145. 145 ISIR Record Description/Data Dictionary Changes Updated label for “FAA Adjustment” to “Professional Judgment” Field Number – 156 Field Name – “Professional Judgment” Valid Content -- –1 = EFC adjustment processed –2 = EFC adjustment request failed –Blank = no EFC adjustment requested CPS Update

146. 146 CPS Update 2008-2009 ISIR Changes EFC will be calculated for records with signature only rejects (14, 15 and/or 16) –Records will be rejected with no official EFC calculated –Signature required to resolve reject –Signature Reject EFC field added to ISIR for use by state agencies and schools

147. 147 CPS Update 2008-2009 ISIR Changes NSLDS Data Elements added –“PX” added for new “Identity Theft Discharged” loan status code –COD Grant sequence numbers added to Pell data –“Fraud Loan Flag” added

148. 148 CPS Update 2008-2009 ISIR Changes NSLDS Data Elements added/changed for ACG and National SMART Grant Scheduled Award % Eligibility Used by Scheduled Award Total % Eligibility Used by Academic Year Award Year “School Year” label changed to “Academic Year Level”

149. 149 CPS Update 2008-2009 ISIR Changes “High School Graduation” question in the ACG data file (ED2009OP) revised to be “High School Graduation Year” –Field #8 -- Starting at position 51 –Field Name -- “High School Graduation Year” –Valid Content -- 2005-2009 (Format is CCYY)

150. 150 2008-2009 Participation Management (PM) System

151. 151 CPS Update 2008-2009 PM System Changes Supply of existing unassigned TG numbers is dwindling-- –We are currently at number TG43323 –We will run out of numbers at TG49999 We expect to run out of existing unassigned TG numbers after the new year begins Current assignment of TG numbers is being modified to allow for alpha characters in the 3 rd byte (e.g. TGA1234) Change will take effect with annual PM rollover activity in December Will continue to assign numeric TG numbers until we run out

152. 152 CPS Update 2008-2009 PM System Changes Field edit and valid value references in FAA Access to CPS Online and EDExpress will be updated to accommodate this change Federal Student Aid is currently undergoing an impact assessment for other systems (i.e. PEPS, COD) to ensure that all of our systems can accommodate the change

153. 153 2008-2009 CPS Test System

154. 154 CPS Update 2008-2009 Test System Update Draft Need Analysis Specifications (NAS) posted Updates will be provided, as needed

155. 155 CPS Update 2008-2009 Test System Update Mechanism for you to confirm that your system – –Meets specifications for interfacing with CPS –Is calculating correct results Allows you to – –Test applications and corrections –Receive ISIR data

156. 156 CPS Update 2008-2009 Test System Update Available on November 20, 2007, and remains available through the end of the processing cycle User Guide will be posted to Federal Student Aid Download Web site (FSAdownload.ed.gov) by the end of OctoberFSAdownload.ed.gov An Electronic Announcement will be posted when the test system goes live

157. 157 CPS Update 2008-2009 Test System Update Test files will be available at FSAdownload.ed.gov FSAdownload.ed.gov Separate input and output files will be posted for testing specifications Remember - CPS is still in test until Federal Student Aid accepts the system and production starts on January 2, 2008

158. 158

159. 159 Contact Information Ginger Klock Project Manager Application Processing Division Phone: 202-377-3239 Email: Ginger.Klock@ed.govGinger.Klock@ed.gov

160. 160 BREAK

161. 161 FEDERAL UPDATE Jeff Baker

162. 162

163. 163 Contact Information Jeff Baker Policy Liaison and Implementation Staff Phone: 202-377-4009 Email: Jeff.baker@ed.gov

164. 164 ROUND TABLE

165. 165 CLOSING

166. 166 Contact Information Katie Blot Chief Information Officer Chief Information Office Phone: 202-377-3528 Email: Katie.Blot@ed.gov Katie.Blot@ed.gov Mary Haldane Chief of Staff Chief Information Office Phone: 202-377-4324 Email: Mary.Haldane@ed.gov Mary.Haldane@ed.gov Thank you for coming!