1. Division 1 Operations Meeting
Ron Kudla SO-OP, Div1 1SR
18Apr2015

2. What We’ll Cover Personal Protective Equipment (PPE)
Aux. Order Management (AOM)
GAR / Risk Analysis
Getting underway
Cases discovered by the Auxiliary
Damage claim procedures

3. 2014 Rescue and Survival Systems (R&SS) Manual
The policies in this Manual apply to all Active Duty, Reserve, and Auxiliary Facilities under orders.
Ref: Page 2 of R&SS

4. 2014 Rescue and Survival Systems (R&SS) Manual
Part 2, Chapter 4 - A.3: The Coast Guard-approved Type III PFD … shall be used … as directed by the unit Commanding Officer/Officer-In-Charge, based on conditions not requiring the use of a Type I device.
When the Type III is selected for use on shore and cutter based boat missions, the boat crew survival vest shall be worn over it by all crewmembers.

5. 2014 Rescue and Survival Systems (R&SS) Manual
Part 2, Chapter 4 - B.10: The boat crew survival vest shall be worn by all crewmembers over a Type III Coast Guard-approved PFD, Anti-Exposure Coverall, or Float Coat on all missions.

6. 2014 Rescue and Survival Systems (R&SS) Manual
Part 3, Chapter 5 A.1.b: Incorporated in the vest are 5 stowage pockets used to store the following:
(01) Signal mirror
(02) Strobe light
(03) MK 79 Personnel Distress Signal Kit
(04) Whistle
(05) MK 124 Marine Smoke and Illumination Signal
(06) Survival knife
(07) Personal Locator Beacon (PEPIRB)

7. Personal Protective Equipment (PPE)

8. PPE – Inspection and Documentation
Safety officer to be appointed by Flotilla
Could be FSO-OP or another member
Must be familiar with the R&SS
Must be familiar with proper inspection procedures (014-SLIS PPE Procedure Guide)
Must have MPC cards
– click on PPE Inspection

9. PPE – Inspection and Documentation
Equipment/Maintenance Log to be kept IAW Appendix A (R&SS).
Issued gear shall be tracked on Appendix C (R&SS) – including personally owned gear.
Summary of PPE inspection for each member shall be sent to the SO-OP.
No orders without notification to SO-OP
No orders after Labor Day w/out Semi-annual inspection

10. PPE vs Water Temp.

11. AOM Reminders Prior to getting Underway:
Request orders 1 week in advance.
Fill in the “comments” section.
Add crew to mission before the patrol starts.
Cancel order if you do not undertake the patrol.

12. AOM Reminders After conclusion of mission:
GAR form must be attached as a receipt.
Must update “comments” section.
Receipts required for reimbursements of $75 or more.
Attach any other important info
Accident report, SAR Incident Report, Pictures, etc.

13. AOM (continued)
If on a QE check ride mission, list the QE in the crew and note in comments the QE name and time doing QE activity
If a mid-patrol crew change, list all crew members and note times for each in the comments
2015 Operations Workshop
Response Directorate

14. AOM (continued)
Meals are no longer automatically selected. They must be selected manually.
Select only the meals that were actually consumed during the underway portion of the patrol, not before and after.
If you receive fuel or meals at no cost from the Coast Guard, check “Government Provided” box.
2015 Operations Workshop
Response Directorate

15. AOM (continued)
Do not claim make-up engine oil as it is included in your SAMA payment.
Fuel additives include 2-cycle oil.
Per the Operations Policy Manual, patrol orders must be submitted within 30 days after completion of the patrol.
That means the facility owner/coxswain must complete the order within 10 days.
2015 Operations Workshop
Response Directorate

16. AOM (continued)
If the date you try to complete orders is 45 days or more from the expiration of the facility inspection, AOM will not allow you to complete the orders, even if the patrol date was prior to the facility expiration date.
2015 Operations Workshop
Response Directorate

17. Facility Owners Facility properly equipped/maintained.
Notify the DIRAUX of significant changes.
Facility Inspection and Offer for Use valid for 1 year plus 45 days. No orders valid when offer for use expires.
STAFI AuxFacility inspection dates:
16May
13Jun
2015 Operations Workshop
Response Directorate

18. 2015 Facility Form

19. First Response Bravo-0 patrols from STAFI SAR callouts
Air Show week 20May – 25May
Other weekends during the summer
Possible over-night at STAFI
SAR callouts
Let the SO-OP know if you are interested

20. GAR / Risk Analysis Green – Amber – Red
Any single item 5 or above should raise a concern even if the total score is in the green.
There should be no zero risk scores (even 1 is very rare).
Scoring the GAR is a collective effort.
GAR is done before AND updated throughout the mission when ANY condition changes.

21. I’m Safe I = Illness. Do I have an illness or symptoms of illness?
M = Medication. Am I taking any medications (incl. over the counter meds.)?
S = Stress. Am I under psychological pressure from the job?
A = Alcohol. Have I been drinking within 8 hrs? Within 24 hrs?
F = Fatigue. Am I tired and not properly rested?
E = Eating. Am I adequately nourished?
This is an excellent self-assessment tool

22. BMR (Boat Mission Report)
STAFI phone:
GAR
PPE
Water Temp.
Radio guard
22A, 23A

23. Getting Underway Pre-underway checklist Call in your orders to STAFI
Must get permission from the OOD to get underway
Radio check with the Station when underway
Leaving home port
Number of POB

24. Coxswain’s Responsibility
The safety and conduct of passengers and crew.
The safe operation and navigation of the boat assigned.
The completion of the mission(s) assigned or undertaken pursuant to Coast Guard policy and regulations.

25. Safety is Always Priority 1

26. Crew Fatigue From Aux Operations Policy Manual [4.E.8]:
Evidence suggests high % mishaps occur with prolonged operations and crew fatigue.
Crew underway time begins when you report to the facility to prepare for a mission.
Operators shall not exceed crew fatigue guidelines unless granted a waiver by OIC.

27. Maximum Underway Hours
Crew Fatigue
Boat Type
Maximum Underway Hours
Rest Hours Required
Seas < 4 ft
Seas > 4 ft
Heavy Weather
Aux/Non-Standard <30ft 8
Aux/Non-Standard >30ft 6

28. Communications VHF radio is always primary, cell secondary.
Use cell phone for sensitive comms with STAFI
Must have 2-way communications at all times. If not, return to base.
Maintain a radio guard (22A or 23A).
Even when moored
Carry backup radio

29. Important Reminders Cell Phone / Texting Per ALCOAST 382/10:
The use of cell phones/texting devices and phone applications aboard operational vessels is NOT authorized without permission of the Coxswain.
At no time will the operator (helmsman) of the vessel use a cell phone or texting device.
2015 Operations Workshop
Response Directorate

30. Emergencies Call 911 first then notify STAFI
Rendezvous points to meet EMS:
STAFI (preferred)
Tanner Park Boat Ramp (Amity Harbor)
West Islip Marina Boat Ramp (Helipad)
Bay Shore Marina Boat Ramp
Heckscher Park Boat Ramp
Brown’s River Ferry Terminal (Sayville)
Patchogue River Ferry Terminal
STAFI is the preferred location to bring emergency medical personnel unless you are far away.
Secure location away from the media
Well known location by police and ambulance
Helicopter evacuation is available

31. Night Ops Navigation lights on RADAR required
Crew properly trained on RADAR use?
Increase lookout responsibilities
Reduce speed
Night vision

32. Provide SAR Response
Do only what you & your facility/crew are capable of - Safety of Crew Comes First.
Operate at SAFE SPEED for the sea conditions and local environment.
Observe ALL no wake zones.
2015 Operations Workshop
Response Directorate

33. SAR Response STAFI now has an email account and a Text number:
for texting
Pictures can be sent to the station
Watchstander will receive the information sent

34. Cases Discovered by the Auxiliary
CG Addendum
“When an Auxiliary vessel on routine safety patrol or otherwise on orders discovers a vessel requesting assistance, but not in radio contact with the Coast Guard, the Auxiliarist will relay the request for assistance to the Coast Guard operational commander and may undertake to provide assistance, if capable. If a tow is undertaken, the Auxiliary vessel is required to notify the operational commander of the identity of the vessel, the location of the vessel, and the destination to which the vessel is being towed. No Auxiliary vessel may undertake the tow of another vessel unless the Auxiliarist is reasonably assured of the safety of both vessels and the persons onboard. If the Auxiliary vessel cannot safely tow a disabled vessel that is standing into danger, it may endeavor to remove the persons from the threatened vessel and stand by until a more capable resource arrives on scene.”
How the situation is dealt with is the end product of sustained negotiations and compromise effort on the part of all concerned parties. It intends that the Auxiliarist, not the SMC, will make the judgment as to whether the Auxiliarist can safely assist. When Auxiliarists notify the SMC that they intend to assist the vessel, they are not “asking for permission”. They have already determined they can safely provide assistance. The notification to the SMC is a courtesy.
This policy does not reduce the operational commander‘s authority and responsibility to exercise command and control over all assigned forces, including Auxiliary vessels on ordered patrols. The operational commander may override the Auxiliarist’s decision if warranted by an evaluation of the circumstances. However, unless there is a specific reason to do so, such as an indication of unusual risk or hazard, or an operational need to assign the Auxiliary vessel to a higher priority mission, the decision to assist should be left to the Auxiliarist.

35. Cases Discovered by the Auxiliary
An Auxiliary resource may assist in a non-distress case if capable of providing assistance and the disabled vessel is not in contact with the Coast Guard.

36. Cases Discovered by the Auxiliary
The Auxiliary facility must notify the operational commander (as a courtesy) and provide the following information:
Identity and location of the disabled vessel
Destination to which the vessel is being towed
The Auxiliary facility shall not undertake the tow of another vessel unless they are reasonably assured of the safety of both vessels and persons aboard.

37. Safe Haven
A place that can accommodate and will accept the safe mooring of the vessel, and has available a means of communication, normally a telephone.
In a non-distress situation, the vessel is normally towed to a safe haven.

38. Safe Haven
CG Addendum
In cases involving towing by the Coast Guard or Coast Guard Auxiliary, the vessel being assisted will normally be taken to the nearest safe haven.
Coast Guard or Auxiliary resources should not tow the vessel beyond the nearest safe haven when there are commercial resources that could perform this function.

39. Salvage (Other than Towing)
Coast Guard facilities should only engage in limited salvage operations (ungrounding, pumping, etc.) to prevent a worsening situation or complete loss of the vessel. Do not perform any salvage without permission from STAFI.
Prudent Actions:
Allowing next tide to refloat the vessel
Helping mariner set anchors
Evacuating the passengers
Helping the mariner determine the vessel’s seaworthiness

40. Damage Claims Notification Visual Inspection
Notify Operational Commander (BM1 Natti) within 24 hrs
Do not complete orders for reimbursement or start repairs
Visual Inspection
Operational Commander will assign an Investigating Officer (IO) to inspect the damage

41. Damage Claims Estimates or Appraisal
Two estimates required if damage > $200
Fill out claim form and return to Operational Commander
Attach claim form and estimates to AOM orders

42. Summary STAY SAFE!! Safety (PPE) Safety (GAR / Risk Analysis)
Decision making
Safety (No cell phone use!)
Safety (Safe speed / proper lookout)
STAY SAFE!!

43. Questions?

44. Search Pattern Guidance
Should be on board every Auxiliary facility

45. Search Patterns Trackline, Single Unit, Return (TSR)
Parallel, Single Unit (PS)
Creeping Line, Single Unit (CS)
Sector, Single Unit (VS)
Expanding Square, Single Unit (SS)

46. Trackline Search Pattern
Used When:
The intended route of the search object is known

47. Parallel Search Pattern
Used when:
The search area is large
The location of the search object is approximate

48. Creeping Line Search Pattern
Used when:
The search area is large
The location of the search object is approximate, but there is a greater chance that the search object is at one end of the search area versus the other (i.e. debris was found on one end during a previous search)

49. Sector Search Pattern Used when: The search area is small.
The location of the search object is well known, and
A concentrated search is desired.
First leg is in direction of drift (preferred) or true north.

50. Expanding Square Search Pattern
Used when:
The search area is small,
The location of the search object is known within relatively close limits, but some doubt exists about the distress position
A concentrated search is desired.
First leg is in direction of drift (preferred) or true north.

51. Initial Track Spacing (NM)
First On Scene
Without specific tasking from the SMC, you should report on scene weather conditions to the SMC and prepare for your initial search.
Initial Track Spacing (NM)
Search Object
Good Conditions Winds < 15 Knots Seas < 3 Feet
Poor Conditions Winds ≥ 15 Knots Seas ≥ 3 Feet
PIW
0.1
Vessels < 15 Feet
0.5
0.2
Vessels ≥ 15 Feet
1.0