Presentation on theme: "Is Your Library Ready For a Disaster? Disaster Recovery Planning Melissa Lefebvre Bibliomation, Inc."— Presentation transcript:
Is Your Library Ready For a Disaster? Disaster Recovery Planning Melissa Lefebvre Bibliomation, Inc.
Background Information Bibliomation is on of the library consortiums in the state consisting of: 49 Public Libraries 24 School Libraries Servers: 14 including , Web, Anti-virus, and ILS 8 onsite 6 at ISP location
Getting Started Whats a Disaster Recovery Plan anyway? A disaster recovery plan (DRP) or a business continuity plan (BCP) is a comprehensive set of measures and procedures put into place within an organization to ensure that essential, mission critical resources and infrastructures are maintained or backed by alternatives during various stages of a disaster. -Paul Chin Introduction to Disaster Recovery Planning 4_05a.html
Getting Started Why do I need a plan? If youve thought through various scenarios before they happen, it will make it far easier to recover from the disaster. If a disaster does occur Your plan will guide you step by step to recovery. You wont have to think, the steps will already be laid out for you.
Getting Started Questions to ask: If there is a disaster, how do we rebuild? What will it cost to get our library back up and running? What will it take to restore our services to the public? Where do we start and how?
Murphys Law If something can go wrong, it will Disasters occur when: Key people are on vacation Its a holiday Its least convenient
Basic Steps Your Disaster Recovery Plan should: Outline initial action to be taken in event of a disaster Outline long-term steps to complete a recovery effort Provide contact information essential to a successful recovery
Writing the Disaster Plan Steps: Survey the library building and grounds Take a complete inventory Outline the disaster recovery plan Write the plan Revise, revise, revise
Outline the Disaster Plan I.Emergency telephone numbers and a list of contractors and service providers II.Disaster team members and duties III.Emergency Instructions IV.Priorities for salvaging materials V.Recovery procedures VI.Inventory of the disaster response closet VII.Disaster reports
Disaster Recovery Team and Duties Examples: Team Leader Recovery Specialist Crew Manager Supplies and Transportation Manager Recorder Photographer Communications Manager
A Word about Mold Mold WILL grow within 48 hours unless the environment is stabilized Damp books in temperatures above 70°F and 70% humidity will be subject to mold Undisturbed archival files will not be so quickly attacked by mold Very wet books or those still submerged in water, will NOT develop mold
A Word about Freezing Freezing water-damaged materials below zero degrees will stabilize mold growth Freezing will NOT remedy mold damages and it will NOT harm the materials further
Priorities for Salvaging Materials Mold Questions to ask when setting priorities Categories First Priority (salvage at all cost) Second Priority (salvage if time permits) Third Priority (salvage as part of the general clean-up)
Most Common Salvage Methods Air Drying Freezing Vacuum Freeze Drying Vacuum Drying
Special Problems during a Disaster Electric equipment Mold and Mildew Asbestos
Recovery Procedure Steps 1. Assess the damage 2. Stabilize the environment 3. Activate the disaster recovery team 4. Restore the area
Tips DRP procedures must be written clearly and concisely Assume that the people carrying out the DRP procedures will not be the same people who wrote it Avoid the use of acronyms Reference the title of the person not a name Maintain an up-to-date calling tree Be consistent with word usage and page layout
DRP Resources Disaster Recovery Journal (http://www.drj.com/new2dr/samples.htm) Introduction to Disaster Recovery Planning Paul Chin Writing the Disaster Response Plan: Going Beyond Shouting Help! Help! Stephen Henson Preservation and Conservation for Libraries and Archives Nelly Balloffet and Jenny Hille Society of Rocky Mountain Archivists (http://www.srmarchivists.org/preservation/publications/disasterrecoveryplan.htm) Disaster Recovery Plan Michael McColgin Colorado Preservation Alliance (http://www.colorado.gov/dpa/doit/archives/cpa/articles/disaster/disasterplan2.html)