2. Microsoft Access Database Creation and Management

3. Basic Database Definitions Table –All the data relating to a particular subject. Record –An individual entry in a table. –Like a file folder. Field –Piece of information in a record. –Last Name, First Name, Address, City

4. Access Database Objects Table Object –Data Table: Basic area where your data is stored and manipulated. Query Object –Results of a question or condition you outline. –All students at MSU who belong to the COB.

5. Access Database Objects Form Object –Data entry screen that you can customize. –Used to add new records. Report Object –Used to print and emphasize specified information.

6. The first step in creating a database table is to create its structure. You begin by specifying the fields you want to include and their characteristics.

7. Primary Key: –A field that uniquely identifies each record in a table. –Used to sort or index a database. –No two records can have the same primary key. Input Mask –Allows you to simply data entry for fields that have the same format. –You create the standard format (the mask) Access

8. Modifying the Data Table Widen out or narrow down columns to improve appearance. DO NOT CUT OFF WORDS. Add new records. Add new structure items.

9. Database Views Design View –Lets you see the structure of the database and create its properties. Datasheet View –Lets you see the actual data.

10. Manipulating a Database Find : Searches the entire database for specified criteria. Sort records into a particular order. –Sort columns in ascending or descending order –Can also sort adjacent columns. Access sorts adjacent columns from left-to-right. –If columns are not in the correct order for sorting, you must rearrange the columns.

11. Manipulating a Database Filter : Displays only a subset of the entire table that matches your criteria. Every single field shown –Filter By Selection Select information you want to see: filter finds match –Filter By Form Allows you to specify multiple criteria Query Design –Specify the exact criteria you wish to view. –View only the fields you wish to see: All other fields not shown. Access

12. Common Query Operators Text Criteria“Fred Jones” Greater than > >1000 Less than < <1000 Equal to = =1000 Greater than or equal to > => =1000 Less than or equal to < =< =1000

13. Creating Relationships Relationships are used to link tables together. Relationships are based upon common fields in both tables. Drag the name from one table over to the next table and a connecting line will appear. Access

14. Reports Reports are used to “Dress Up” or summarize your data. Reports can be made from a Table or Query. You can use a Wizard to create your reports or you can customize them to fit your needs. –You can specify sorting orders and you can also group data. Access

15. Forms Forms are used to customize your data entry screen. You see only the relevant items in the location where you want them. Forms are created for the convenience of the user. You can change locations of fields and colors very easily in the Design screen. Forms are used to update Data Tables. Access

16. CoachIDFirst NameLast NamePhone NumberAddressCityStateZip CodeStatusNicknameColors C01SteveZion(954) 753-35536754 Lakeview Dr.CoralFL330711RocketsRed/White C02MichaelMoldof(954) 753-6696100 Oak LaneCoralFL330712 C03NeilGoodman(954) 752-02793800 Westview Dr.CoralFL330712RocketsRed/White C04DavidStone(954) 753-1019550 Sample RoadCoralFL330671TornadoesBlue/Gold C05FrankBarber(954) 752-18174545 Westview Dr.CoralFL330712 C06CurtisKimble(954) 344-99791101 Ramblewood Rd.CoralFL330711SeminolesMaroon/Gold C07CarenZarinsky(954) 753-22654532 Maplewood Dr.CoralFL330652 C08DerekAnderson(954) 344-87341345 University Dr.CoralFL330712BulldogsRed/Black C09KarenKinzer(954) 752-0098922 Sample RoadCoralFL330671GatorsOrange/Blue C10AlexFraser(954) 344-86654566 Parkside Dr.CoralFL330711HurricanesOrange/Green C11LorenzoPearson(954) 752-65432450 Maplewood Dr.CoralFL330651BulldogsRed/Black C12ShiraCitron(954) 753-9110500 Oak LaneCoralFL330712SeminolesMarron/Gold

17. CoachIDFirst NameLast NamePhone NumberAddressCityStateZip CodeStatusTeam ID C01SteveZion(954) 753-35536754 Lakeview Dr.Coral SprignsFL330711T01 C02MichaelMoldof(954) 753-6696100 Oak LaneCoral SpringsFL330712 C03NeilGoodman(954) 752-02793800 Westview Dr.Coral SpringsFL330712T01 C04DavidStone(954) 753-1019550 Sample RoadCoral SpringsFL330671T05 C05FrankBarber(954) 752-18174545 Westview Dr.Coral SpringsFL330712 C06CurtisKimble(954) 344-99791101 Ramblewood Rd.Coral SpringsFL330711T07 C07CarenZarinsky(954) 753-22654532 Maplewood Dr.Coral SpringsFL330652 C08DerekAnderson(954) 344-87341345 University Dr.Coral SpringsFL330712T03 C09KarenKinzer(954) 752-0098922 Sample RoadCoral SpringsFL330671T06 C10AlexFraser(954) 344-86654566 Parkside Dr.Coral SpringsFL330711T04 C11LorenzoPearson(954) 752-65432450 Maplewood Dr.Coral SpringsFL330651T03 C12ShiraCitron(954) 753-9110500 Oak LaneCoral SpringsFL330712T06 Coaches

18. TeamIDNicknameColors T01RocketsRed/White T02CometsBlue/White T03BulldogsRed/Black T04HurricanesOrange/Green T05TornadoesBlue/Gold T06GatorsOrange/Blue T07SeminolesMaroon/Gold Teams

19. PlayerIDFirst NameLast NameAddressCityStateZip CodePhone NumberBirthDateRatingTeam ID P01JulieZion6754 Lakeview Dr.Coral SprignsFL33071(954) 753-35538/8/1982BT01 P02BrittaZarinsky4532 Maplewood Dr.Coral SpringsFL33065(954) 753-22659/9/1992BT07 P03JennaMoldof100 Oak LaneCoral SpringsFL33071(954) 753-669612/26/1983BT05 P04MelissaKimble1101 Ramblewood Rd.Coral SpringsFL33071(954) 344-99795/31/1982CT07 P05JessicaAnderson1345 University Dr.Coral SpringsFL33071(954) 344-87343/16/1983AT03 P06LeslieEricson8922 Coral Ridge Dr.Coral SpringsFL33069(954) 753-200012/21/1983BT03 P07JessicaGoodman3800 Westview Dr.Coral SpringsFL33071(954) 752-02793/16/1983AT01 P08MarciBarber4545 Westview Dr.Coral SpringsFL33071(954) 752-18175/15/1982AT04 P09NancyDorman900 Ramblewood RdCoral SpringsFL33071(954) 344-897712/12/1982AT02 P10JulieFraser4566 Parkside Dr.Coral SpringsFL33071(954) 344-86654/4/1982CT04 P11KellyJames800 Coral Springs Dr.Coral SpringsFL33169(954) 753-44557/1/1982AT03 P12SherrieGreen6600 Main StreetCoral SpringsFL33065(954) 753-15548/22/1982AT04 P13PriscillaPearson2450 Maplewood Dr.Coral SpringsFL33065(954) 752-65432/3/1983BT03 P14KerriStone550 Sample RoadCoral SpringsFL33067(954) 753-10194/4/1983CT05 P15ToniMoldof522 Coral Springs Dr.Coral SpringsFL33069(954) 752-563311/11/1983BT05 P16ShellyParker1001 Coral Ridge Dr.Coral SpringsFL33069(954) 753-034511/24/1982CT02 P17AmyKinzer922 Sample RoadCoral SpringsFL33067(954) 752-00985/5/1982CT06 P18MaryCitron500 Oak LaneCoral SpringsFL33071(954) 753-91103/16/1983AT06 P19JessicaGrauer1881 Vestal RoadCoral SpringsFL33071(954) 732-17253/16/1983AT01 P20SonjaFreed2210 Main StreetCoral SpringsFL33065(954) 753-99827/1/1982BT06 P21LoriPryor2001 Parkside Dr.Coral SpringsFL33071(954) 344-55676/18/1983C P22LaurenHoward1520 University Dr.Coral SpringsFL33071(954) 752-453611/1/1982A P23KatieRemmen2200 Cedarwood Dr.Coral SpringsFL33067(954) 753-45774/18/1982A P24KatherineAkong1705 Ramblewood Dr.Coral SpringsFL33071(954) 344-55782/2/1982C P25LillyTaboas1025 Coral Springs Dr.Coral SpringsFL33069(954) 752-34875/22/1983B

20. Operators for Queries Operator Meaning Example = equal to =“kim” < less than <#1/1/99# <= less than or equal to <=100 > greater than >”C400” >= greater than or equal to >=18.75 <> not equal to <>”Hall” Between… And.. Between two values Between 50 And 325 In() in a list of values In (“Hall”,”Seeger”) Like matches a pattern that Like”706*” includes wildcards