1. Library Disaster Plan Elements Purpose: Provide an overview of library disaster plans for those beginning to construct one. Contents: –Introduction –Organizing personnel –Organizing facilities –Organizing materials preservation –Organizing information technology –Organizing roles & services Credit: Wikimedia Commons http://commons.wikimedia.org/wiki/File:Check_s heet.svg http://commons.wikimedia.org/wiki/File:Check_s heet.svg

2. Library Disaster Plan Introduction Library disaster plans are also called: hurricane, emergency, COntinuity of OPerations (COOP) plans. There is plenty of guidance on how to do a plan -- too much. It is easy to be daunted and overwhelmed. Advice: Do a little each year & work with a group. Credit: Computer.png from Wikimedia Commons, http://commons.wikimedia.org/wiki/File:Computer.png http://commons.wikimedia.org/wiki/File:Computer.png

3. Library Disaster Plan Introduction Most current plans adopt the FEMA all hazards approach – the plan prepares the library for all potential hazards not just one. Most plans “fail” in the face of disaster. Credit: scoop shovel Clip Art http://www.pdclipart.org/displayimage.php?album= 146&pos=53 http://www.pdclipart.org/displayimage.php?album= 146&pos=53

4. Introduction: Why Plan If Most Plans Fail? To get library personnel (and others) to think and act together prior to a disaster. Build relations and coordination with fellow key responders like emergency management, utilities, police, fire, other libraries. A plan pre-assembles assets for use when improvising community (and library) restoration and recovery if/when the plan “fails.” Credit: Gwt Icon http://www.clker.com/clipart-9731.htmlhttp://www.clker.com/clipart-9731.html

5. Library Disaster Plan Elements Introduction (Continued) What are key library disaster assets? –Personnel –Facilities & Equipment –Materials –Information Technology –Roles & Services Credit: Hardware Symbol 2 Clip Art http://www.pdclipart.org/displayimage.php?album=1 45&pos=48 http://www.pdclipart.org/displayimage.php?album=1 45&pos=48

6. Introduction What is a Disaster Plan? A disaster plan is the identification, organization, pre- coordination and preparation of key library disaster assets for the improvisational use during and after a disaster. Credit: tools icon Clip Art http://www.pdclipart.org/displayimage.php?al bum=145&pos=161 http://www.pdclipart.org/displayimage.php?al bum=145&pos=161

7. Disaster Plan: Organizing PersonnelPersonnel All staff should know why what they do at the library during a disaster matters. Not all staff react well to stress and that is OK. Other work can be found. Finding ways to communicate when a storm strikes may be difficult or impossible. All staff need to know staff disaster related policies & procedures. FEMA offers free online training that may apply.FEMA Credit: Free busywman Clipart http://www.freeclipartnow.com/people/women/busywman. jpg.html http://www.freeclipartnow.com/people/women/busywman. jpg.html

8. Disaster Plan: Organizing Facilities Key Tasks: Assess vulnerability, do mitigation, Emergency Management can help; Address insurance: How much, how to write, how to claim, annual inventory; Securing facilities; Assess facilities after a storm Reopen facilities Supply caches Credit: HHS be... hurricane prepared.gif from Wikimedia Commons http://commons.wikimedia.org/wiki/File:HHS_ be..._hurricane_prepared.gif http://commons.wikimedia.org/wiki/File:HHS_ be..._hurricane_prepared.gif

9. Disaster Plan: Organizing Materials Preservation Assess collection risks & damage. See Miami-Dade; Heritage Preservation; Clifton; NARA; SAA;Miami-Dade Heritage PreservationClifton NARASAA Assume that cost of drying or cleaning materials is not cost effective unless collection is irreplaceable. Identify & protect vital library (including individual) records (& software). See Collier;Collier Assemble preservation supplies cache. Credit: Radio clip art http://www.clker.com/clipart-24945.html http://www.clker.com/clipart-24945.html

10. Disaster Plan: Organizing Information Technology Tasks include: Hardening IT; Backing up software, data, systems & individuals; Obtaining redundant telecommunications; FEMA Mobile Emergency Response Support (MERS) workers Colleen Higgins and Dave Houchins are completing telecommunications setup on the FEMA DRC at the Leon County (FL) Public Library. Credit: FEMA photo library, http://www.photolibrary.fema.gov/photolibrary/photo_details.do?id=38 048 http://www.photolibrary.fema.gov/photolibrary/photo_details.do?id=38 048

11. Disaster Plan: Organizing Roles & Services What public library community hurricane service roles will the library adopt? Why? What policies & procedures are needed? What supplies should be cached? What advertising is needed? Lehigh Acres, FL Credit: From FEMA photo library http://www.photolibrary.fema.gov/photolibrary/photo_details.do?i d=38306 http://www.photolibrary.fema.gov/photolibrary/photo_details.do?i d=38306

12. Parting Shots Rome wasn’t built in a day neither should your plan – start small and add each year. Involve all your staff – explain why they matter. Assemble assets to be called on when plans fail and improvisation begins. Work with your partner responders.