1. ORACLE APPLICATIONS USER GROUP
GL/AP/AR Release 11i
Overview

2. Agenda Release 11i Overview Aesthetics 3 General Ledger
Functionality 5
Issues
General Ledger Screen Shots 7
Payables
Functionality
Issues
Payables Screen Shots
Receivables
Functionality
Issues
Receivables Screen Shots

3. Aesthetics
The overall look and feel of the Oracle Release 11i suite has taken a step into the future.
Appearance – New and improved
Toolbar – Changed (better or worse?)
Forms – Embedded, Tab delineated
Login – Added procedures offer new
functionality
Navigation – virtually unchanged

4. General Ledger
ORACLE
General Ledger
Release 11i

5. GL Functionality Inter-Company Functionality Change
New flexfield qualifier ‘Inter-Company Segment’
Same value set as the balancing segment
New Inter-Company program GIS replaces CENTRA
New GIS responsibilities distinct (GL_SUPERUSER)
Consolidation Functionality Change
Automatic inter-company eliminations
Multi-Currency Enhancements
Rounding Differences
Daily Rates enhancements
Journal Auto-Reversal
Schedule auto-reversals for future periods
Schedule reversal to run upon the opening of a period

6. GL Issues Additional Changes Segment Value Inheritance Known Bugs
Disabling a segment = Disabling relative combination
ADI Enhancements
Full Hierarchy Copy
Mass Modify Descriptions
Query/Find Segment Values
Drilldown Functionality
Oracle Projects, Assets, PO, Inventory, and WIP
T-Accounts Window
New Report – Inactive Accounts Listing
Known Bugs
Table width error in the calendar table
Journal creation bug

7. GL Screen Shots
GL Journal Entry Process

8. GL Screen Shots
GL Journal Entry Form

9. Payables
ORACLE Payables
Release 11i

10. AP Functionality Creating Payables Accounting Matching to Receipts
New ‘Accounting’ feature allows:
Posting at the sub-ledger level
Online views of accounting entries
Journal entry modification at the sub-ledger level
Matching to Receipts
11i Payables allows matching of invoices to one or more receipt transaction
Multiple Organizations Reporting
The following reports support multiple organization reporting:
AP Trial Balance
Posted Invoice Register
Posted Payment Register
AP Transfer to GL Audit/Exception Reports

11. AP Issues
Additional Changes
Viewing Accounting Entries online within Payables eliminates need for some manual journal entry adjustments
Multiple Organizations reporting features eases pain of using Automatic Offsets
Known Bugs
Problems with running the ‘Create Payables Accounting’ Process

12. AP Screen Shots
View Accounting Lines

13. AP Screen Shots
Matching Find Screen

14. Receivables
ORACLE Receivables
Release 11i

15. AR Functionality
AutoInvoice Exception Handling
Release 11i provides the functionality to query and correct invalid AutoInvoice interface data
New form: “AutoInvoice Errors” window to view exceptions
New form: “Interface Lines” window to update invalid records
Cross Currency Lockbox
AutoLockbox and QuickCash now provide the functionality to automate cross currency receipt application for both variable and fixed exchange rates
Multi-Org Reporting
Release 11i provides the functionality to report on data across operation units. Examples of standard AR reports that can be viewed at the SOB level include:
Aged Trial Balance
Credit Hold Report
New AutoInvoice forms
Use new “AutoInvoice Errors” window to view exceptions
Use new “Interface Lines” window to update invalid records
Other reports that can be viewed at the SOB level:
Aged Trial Balance
Customer Credit Snapshot Report
Credit Hold Report
U.S. Sales Tax Report
VAT Reconciliation Report
Canadian GST/PST Tax Report
Report on data across operation units, other than the one linked to your responsibility

16. AR Functionality Credit Card: Credit Memo Workflow
Credit Card Processing (in partnership with Oracle Payment Server):
The functionality requires Credit Card Payment Method to be established during configuration.
Credit Card transactions are closed by Automatic Receipts, and remittances are created to initiate funds transfer to bank
AR Online
Integrated web interface that provides both external and internal users access to AR data and functionality via a browser
Credit Memo Workflow
Automate the credit memo process by systematically forwarding requests for approval via Oracle Workflow
Credit Card:
Process Credit Card Payments in Receivables easily (in partnership with Oracle Payment Server):
Identify manually entered or AutoInvoice transactions for payment by credit card
New Credit Card Payment Method specifies credit card processor merchant Ids
Process Credit Card Payments easily:
Identified transactions are closed by Automatic Receipts, and remittances are created to initiate funds transfer to bank
Credit Card Authorization and Capture of the exact invoice amount is handled by Oracle Payment Server (serves as bridge between Receivables and electronic payment systems)
AR Online
Improves customer service and process efficiency by allowing both external and internal users access to Receivables functions via a Standard Web Browser:
Extensive On-Line “Webby” Search for a particular customer (in address or contact info) and customer account information (on transactions and payments, requests). Also, Customer Search is Context-Indexed to maximize performance
Dispute invoice amounts online, automatically triggering Credit Memo Workflow
View status of credit memo request
AR Online is fully integrated with Oracle Receivables, allowing internal users to:
Easily query for particular customer
Protected by security inherent in Oracle’s Standard Applications and Self-Service Web Applications
Credit Memo Workflow
Oracle Workflow automates the manual credit memo process
Request is systematically forwarded for approval via Oracle Workflow
Use As-is approval processes provided, or configure processes to meet business needs
Check status of request via AR Online
Transaction API automatically creates credit memo when request is approved
Automatically create approved credit memo via AR’s Transaction API

17. AR Issues Additional Changes Known Bugs Global Tax Engine
Most AR interface tables have been updated.
Pay special attention changes in these tables during upgrade
Increase tax functionality related to VAT tax
Ability to defer tax liability to the time when tax is collected rather then when invoice is created
Known Bugs
Significant issues with the customer interface
Credit Memo form bug
Global Tax Engine
Tax Code Enhancements
Control Taxable Basis of tax calculations
Tax Group Enhancements
Automate control and calculation of a schedule of one or more taxes
Tax Enhancements
Increase flexibility in Tax Codes and Tax Accounts used to calculate Value Added Tax (VAT) for Receivable Activities
Optionally defer tax liability to the time when tax is collected rather then when invoice is created
Deferred VAT Accounting
Enhanced Tax Codes
Allow control of Taxable Basis to base tax calculations on:
Order Line Amount after Price List Discounts
Invoice Line Amount before any Early Payment Discount (equivalent to above option)
Invoice Line Amount, after Early Payment Discount
Quantity and Unit of Measure
Enhanced Tax Groups
Allow automation of control and calculation of tax schedules on various taxable documents:
Share Tax Codes across Tax Groups
Specify unlimited number of conditions for when a Tax Code is used
Define Tax Groups consisting of multiple, inclusive taxes
Define a Tax Code within a Tax Group to be conditional on the country, or fields of the following Addresses:
Ship From, Ship To
Order Origin, Order Acceptance
Validate how tax group is used to ensure that required taxes have been charged
Choice of providing a custom error message or default tax code when validation within a tax code fails
Automation of the complex selection of tax codes needed for European Union triangulations (e.g. Drop Ship transactions
Tax Accounting for Receivable Activities improves system performance
Flexibility in tax code and tax accounts used to calculate tax for the following activities:
Adjustments
Earned and Unearned Early Payment Discounts
Finance Charges
Miscellaneous cash (different set-up from the rest)
Improves cash flow by allowing tax liability to be deferred to the time when tax is collected vs. when invoice is created
(Note: Only in countries where deferred VAT is allowed

18. AR Screen Shots
AR Online Inquiry Form

19. AR Screen Shots
AR Online Invoice

20. Breakout Reminder
Don’t forget to tell all your friends about the GL, AP, and AR breakout sessions from
11:00 – 12:00!