3. CLUBS Summer President, VP Internal and VP Administration Review final reports (final reports due end of April) Create and select club applications (renewals and new) Set up list for Bookings and Timetabling, swipe card access, and storage room Set-up HOMER MSA Club Space (MSA Communications Officer)

4. CLUBS September Clubs Fair (Part I and Part II) HOMER MSA Club training sessions Expectations, HOMER, and insurance policies 2 nd cycle of new clubs application (include training, MSA space etc) Bookings and Timetabling, swipe card access and storage room

5. CLUBS January Mid-term reports Throughout: Any questions, MSPR, bookings and room access etc Monitoring emails (MSA IT Officers) This year: 56 MSA clubs

6. ELECTIONS Class Council Elections (September) Coordinating with Year 2 Class Rep and VP Admin to manage MSA Positions MSA Council Elections Exec elections (March) MSA Council (March) Nominations, current MSA speeches, candidate speeches, and elections Voting system (MSA IT Officer)

7. MSPR/ DEAN’S LETTER Confirm and verify new activities or positions that are added to the MSPR profile MSA (or any person) cannot promise students MSPR as they are decided on a case-to-case basis by Tracey Ong (tracey.ong@ualberta.ca), MSPR Administratortracey.ong@ualberta.ca

8. MSA CONSTITUTIONAL REVIEW COMMITTEE Chairing committee to update MSA constitution annually Planning – goals/ topics and groups Committee consists of any MSA students Meeting every 3 weeks

9. ADMINISTATIVE DUTIES MSA mail MSA office supplies Emails (msauofa@ualberta.ca)msauofa@ualberta.ca Phones Posting office hours and bulletin posters Bookings and Timetabling Minutes for Exec meetings and FoMD Meetings Relaying information between students and faculty Overlooking: MSA cards and survivor guide Under my profile: Archivists, MSA IT Officers, and MSA Communications Officer

10. Questions?Contact: Grace Wong gmwong1@ualberta.ca

12. MAY - SEPTEMBER: Learn reporting system of MSA accounts Learn how to reimbursements work Perform reimbursements depending on budget Transfer Bank signing authority Budget for 2012-2013 Coordinate faculty funding for 2012-2013 Set MSA fee

13. SEPTEMBER - MARCH: Collect and deposit student dues Coordinate FUME funds/committee Reimbursements for clubs/activities Help clubs apply for outside funding Sponsorship letters for clubs and events Administer MSA Faculty-Joint Fund Administer MSA Legacy Fund Maintain bank balance

14. MARCH - MAY: End of year report Train successor Ensure accounts are balanced by end of term Collect, deposit, and administer payments for class-wide fundraisers

15. MISCELLANOUS MISCELLANOUS Coordinate with fundraising rep Coordinate funding for MSA-UME joint projects Funding for additional non-budgeted items throughout the year

16. Questions?Contact: Charles Wang charles.cong.wang@gmail.com

18. Questions?Contact: Sarah Stonehocker sarah.stonehocker@ualberta.ca

20. 3 Main Responsibilities: 1.Act as a liason between students and faculty 2.Managing MD Ambassadors 3.Editing the Stethoscope

21.  Committees:  Monthly Meeting with Dr. Stobart  Fund for Undergraduate Medical Education (FUME)  MD/DDS Student Reps and Deans meeting  Student Professionalism Committee  Student Curriculum Committee Internalizing

22.  Rural  High School/Post Secondary Outreach  Interview  Social Outreach  Asclepius  Big Brothers Big Sisters  General MD Ambassadors

23.  Call for submissions  Editing  Publishing The Stethoscope

24.  MSA Awards  Orientation Committee  AMSCAR  Insurance Other Responsibilities

25.  Register the MSA as a student group  Keep in touch with the Orientation Committee  Publish a summer edition of The Stethoscope  Review MD Ambassadors turn-over documents  Review MSA Clubs turn-over and renewal May - August

26.  Help with recruitment for MD Ambassadors  MSA Retreat in October  Attend meetings  The Stethoscope  Review any new club applications  Work on new initiatives! September - December

27.  MSA Awards  Turn over for new VP Internal  The regular stuff January - May

28. Questions?Contact: Ameer Farooq ameerfarooq@ualberta.ca

30. Roles and Responsibilities: Ambiguous and amorphous Student liaison and voice Connector Advocate MSA Executive Well functioning team MSA Council Voice of students Step back and see context

31. Projects Dean Search & Selection Website Professionalism Committee Accreditation Interfaculty Student Association Meetings

32. Great Aspects of the Job Making a direct difference Meet with upper leadership of the Faculty Learn the inner workings of the FoMD and University Spokesperson Attend lots of events, social Perks: travel, food, office, in-the-know

33. Less than Perfect Aspects of the Job Huge time commitment Meetings, meetings, and more meetings Priorities Balancing act At times, school does not come first Student conflict Tough decisions Bottom Line for the Medical Students’ Association Do everything Do nothing

34. Questions?Contact: Anthony Lott lott@ualberta.ca

35. March 9, 4:00 PM: MSA Executive Nomination and 200-word paragraphs deadline - Nominations: Grace Wong’s fishbox (C2014) - 200-word paragraph: msauofa@ualberta.ca March 12 - 16 : MSA Executive Campaign Week March 12, 12:00 PM (Katz 1-080): MSA Executive Candidate Speeches - maximum 5-minute speech followed by time for questions (including those acclaimed) March 16 - 18 : MSA Executive Voting March 18 or 19 : Announcement of the new MSA Executive (2012/2013)

36. MSA General Meeting tonight at 6-8pm