1. D EPARTMENT OF E NERGY C ONDITION A SSESSMENT I NFORMATION S YSTEM 2014 FIMS Annual Training Adam Pugh March 2014

2. D ISCUSSION P OINTS CAIS 101 What is CAIS? Sites Currently Using CAIS Link to FIMS Work Breakdown Structure Functionality Screenshots Reports CAIS 2.0 Goals for CAIS 2.0 Back to the Basics Prospective User Interface Change Future Capabilities CostWorks Sustainment Modeling CAIS Support

3. W HAT IS CAIS? The Condition Assessment Information System (CAIS) is DOE’s in-house inventory system for recording the current physical condition of real property assets. Costs are classified by building elements in the UNIFORMAT II formatting system. It is a deficiency-based (repair needs) unit cost estimating system. It uses RSMean data. It breaks down the repair needs cost at the asset, system, and/or component level. CAIS meets all requirements describe in DOE Order 430.3b, Real Property Asset Management.

4. S ITES C URRENTLY U SING CAIS EE, National Renewable Energy Lab FE, National Engineering Technology Lab EM, Depleted Uranium Hexafluoride(DUF6) Paducah EM, Depleted Uranium Hexafluoride(DUF6) Portsmouth EM, River Protection EM, Paducah Gaseous EM, Portsmouth Gaseous EM, Richland Operations Office EM, Savannah River Site EM, Waste Isolation Pilot Plant EM, Grand Junction NNSA, Nevada Test Site (Nevada National Security Site) NNSA, Livermore National Lab NNSA, Los Alamos National Lab NNSA, Office of Secure Transportation NNSA, Pantex Plant NNSA, Y-12 National Security Complex NE & EM, Idaho National Lab SC, SLAC National Accelerator Lab

5. CAIS L INK TO FIMS Condition Assessment Survey (CAS) CAISFIMS Federal Real Property Profile (FRPP) DOE RS Means Models CostWorks

6. CAIS F UNCTIONALITY The CAIS database is built off inspection units, which means the user only enters data when a deficiency is identified. Deficiency can be costed out by repair cost or a replacement cost. Each cost can be developed by a percentage or by a total replacement for the inspected component. CAIS has standard and ad hoc query reports.

7. CAIS W ORK B REAKDOWN S TRUCTURE SITE Example: SRS AREA Example: A ASSET Example: Warehouse VOLUME Example: Foundations WBS (Example: Footing Type: Strip, Grade Beam, etc. INSPECTION UNIT COMPONENT Example: Spread Footing / SQFT COMPONENT TYPE Example: Spread Footing 3SF X 12” Deep DEFICIENCY CAIS is linked to FIMS in real time

8. CAIS S CREENSHOTS A SSET L IST

9. CAIS S CREENSHOTS I NSPECTION L IST

10. CAIS S CREENSHOTS I NSPECTION U NIT S CREEN

11. CAIS S CREENSHOTS D EFICIENCY O PTIONS FOR AN I NSPECTION

12. CAIS R EPORTS D EFICIENCY R EPORTS

13. CAIS R EPORTS Deferred Maintenance by System Portfolio (Building, Site, Program)

14. Goal 1: Consistent data input in CAIS. Goal 2: Eliminate unwarranted data elements. Goal 3: Improve the user experience. Goal 4: Provide capabilities beneficial to Headquarters Program Offices. Goal 5: Increase the number of DOE sites that use CAIS.

15. B ACK TO B ASICS  Volume  WBS  Component  Type  Description  Inspector ID  Discipline  Location  Quantity  Condition  Urgency  Inspection Date  Deferred (YES/NO)  Rehab and Improvement Costs (RIC) Flag (YES/NO)  Official Deficiency Cost  Estimated Deficiency Cost  Replacement Deficiency Cost  Repair Deficiency Cost What are the minimum inputs needed to get a deficiency cost?

16. P ROSPECTIVE U SER I NTERFACE C HANGE  Deficiency Cost  Deferred Maintenance Have the capability to turn ON/OFF user fields such as the ones below  Construct Maintenance Project with Deficiency Cost  Construct RPV Models  Standard Reports  Ad-Hoc Reports

17. Integrate sustainment maintenance modeling currently in DOE CostWorks into CAIS. Store modified RPV DOE models in CAIS to eliminate sites reproducing the models each year. Link the deficiency (repair need) element in CAIS to FIMS. Enhance current project capabilities within CAIS. F UTURE C APABILITIES

18. C OST W ORKS S USTAINMENT M ODELING

19. CAIS S UPPORT CAIS Website: http://caisinfo.doe.gov http://caisinfo.doe.gov DOE RS Means Models: http://caisinfo.doe.gov/CWModels.htm http://caisinfo.doe.gov/CWModels.htm RS Means CostWorks: http://caisinfo.doe.gov/CostWorks.htm http://caisinfo.doe.gov/CostWorks.htm CAS Documentation: http://caisinfo.doe.gov/sofdoc.htm http://caisinfo.doe.gov/sofdoc.htm Monthly Teleconference Annual Meeting: October 2014, Nevada Site Office CostWorks Training: Annual and Upon Request CAIS and CAS Training: 29 April 2014 – 1 May 2014, Nevada Site Office: http://caisinfo.doe.gov/Training.htmhttp://caisinfo.doe.gov/Training.htm

20. Q UESTIONS Adam Pugh Department of Energy Office of Acquisition and Project Management Phone: (202)-287-1397 adam.pugh@hq.doe.gov