ELECTION COMMISSION OF INDIA

ELECTION COMMISSION OF INDIA
Training for Booth Level Officers (BLOs) 2011

The material used for training:-
Handbook for BLOs. Training Module. 25 MINUTES Begin the training with the following activity Give same sized paper to each participant and tell them that you will give some instructions without repeating them and they have to follow them without asking Ask them to fold the paper Tear off a small portion from left corner Fold again tear off from centre Fold again tear off from right bottom Ask every one to open the paper and if the designs formed by tearing off is same for every one It will not be so Ask WHY? The instructions were same but the participants were not allowed to ask questions, clear doubts, the instructions were one sided. From here tell them that you are going to be with them for two days and in these two days, they must ask questions to clarify their doubts so that the mistakes are not carry forward.

Training can be conducted for Two days
Booth Level Agents EPIC BLOs role in Gram Sabhas BLOs Duties & Roles Enrollment of electors Photo Electoral Rolls BLO Register BLOs Appointment

Administrative Machinery of Electoral System
Supervisor Chief Electoral Officer (CEO) District Election Officer (DEO) Electoral Registration Officer (ERO) Assistant Electoral Registration Officer (AERO) Booth Level Officer (BLO) Election Commission of India (ECI)

Introduction to Booth Level Officer (BLO)
Background: Prior to year 2006, temporary enumerators were appointed to assist ERO in their work of revision To ensure the correctness of electoral roll, new system of appointing BLO’s was introduced. BLO is: Appointed under section 13B (2) of RP Act 1950 He is responsible for maintaining the electoral roll of the assigned part area under the control and supervision of ERO/AERO concerned

Appointment Constitution :
Under section 13B(2) – RP Act, From 2006, BLO's are appointed after obtaining the prior approval of District Election Officer (DEO) concerned Under Section 13CC – RP Act, BLO functions under the control & supervision of ECI/CEO of state Selection of BLOs will be from the employees of State government/local bodies for allocation of one part EROs/ AEROs are expected to have contact details of their BLOs which are updated on the website of CEOs of all States/UTs. Each BLO will be issued a special kit and is entitled to remuneration

Format of the Appointment Register
Record of appointed BLOs should be maintained and updated in offices of DEO/ERO/AERO in the format given below Details of the official to be appointed as BLO Details of Polling Stations assigned to BLO Appointment letter number and date Name & designation of the officer signing the appointment letter Startin g Date BLO's I Card number & Remark if any designatio n situation of office when BLO is posted Name,& Designation/ tel no. of departmental controlling officer of BLO Number & name of assembly Constituenc y Name of CD Block/ Revenue Circle Polling Station assigned to BLO Situation & Location

BLO's transfer and leave
During special campaign related to election work: BLO would not be transferred BLO would not take any leave without prior approval of the ERO. Exception to condition - In case a BLO is sanctioned leave/transferred: ERO/AERO would arrange to take over record/papers and registers ERO would appoint another BLO immediately on approval of DEO

Electoral Roll – Parts & Sections
Introduction to Parliamentary Constituency (PC) Assembly Constituency (AC) Electoral Roll – Parts & Sections

Let’s Play 10 MINUTES Game Instructions:
Facilitator would tell participants that it’s a game time

Count the circles

You can make things easier by doing them systematically
Count the circles now Debrief: Facilitator would tell the participants that working systematically is very important to carry out their roles and responsibilities effectively as demonstrated in the game. Facilitator would inform the participants that it is beneficial for them to organize and mange their documents like registers and others in a proper manner. You can make things easier by doing them systematically

Parliamentary and Assembly Constituencies
Country Parliamentary Constituencies Assembly Parts of the AC Sections of the Parts One Country Many > PCs >ACs >Parts

Indian Parliamentary Constituencies
India has many Parliamentary Constituencies distributed in states/ union territories Parliamentary Constituencies of India

Parliamentary Constituencies of Gujarat
Parliamentary Constituencies (PCs) Gandhinagar as PC

Assembly Constituencies of Gandhinagar
Gandhinagar PC has number of ACs Gandhinagar (North) AC

Parts of the Assembly Constituency
Gandhinagar (North) AC has number of parts Parts of Gandhinagar (North) AC (Illustrative)

Sections of Part (Illustrative)
Parts of Gandhinagar (North) AC has number of Sections Sections of Parts of Gandhinagar (North) AC

Parliamentary Constituency (PC)
Definition : PC is a constituency provided by law for the purpose of elections to the House of the People. (Section 2(f), RP Act 1950) Composition: Not more than 530 members directly elected from territorial constituencies in the states (Article – 81 of Constitution of India) Not more than 20 members to represent the Union Territories Not more than 2 members to represent the Anglo-Indian Community

Assembly Constituency (AC)
Definition: AC is a constituency provided by Law for the purpose of elections to the Legislative Assembly of a State (Section 2(b), RP Act 1950) Composition Number of ACs comprise a PC. Not more than 500 and not less than 60 members are directly elected from the territorial constituencies in the state (Article 170 of Constitution of India) Special Provision with respect to the State of Sikkim, State of Mizoram, State of Arunachal Pradesh and State of Goa (Article 371 of Constitution of India) Both PC and AC are territorial except the Sangh Assembly Constituency in Sikkim

Electoral Rolls It is a listing of all those persons registered to vote in a particular area No separate electoral roll is prepared/revised for parliamentary Constituency, except in Jammu and Kashmir where electoral rolls are prepared separately for PC and AC. Electoral Rolls for Parliamentary constituency is provided under section 13 D - RP Act, 1950 Electoral Rolls for Assembly constituency is prepared as per section 15, RP Act, 1950 under the superintendence, direction and control of the election commission

Parts and Sections Electoral Rolls Parts Sections Locality Area
Electoral Rolls are organized as geographically defined parts Parts are numbered and organized as geographically identified sections Sections denote locality and area details and contain household wise individual elector details Each part has an identified polling station where electors cast their votes on the poll day Electoral Rolls Parts Sections Locality Area Households

That is true culture which helps us to work for the social betterment of all
Notes : This slide can be used to recap what they studied in the previous session Henry Ward Beecher

How to develop knowledge of the local culture where BLO is appointed
45 MINUTES Notes: Divide the class into 6 groups and distribute A4 sheet to each group. Give them five minutes to come up with ideas/solutions to the above question in their group. which helps them in their duties E.g. Visit the area, talk to a few families, employment etc One person from each group should share points Summarize the points

Duties and Responsibilities of BLOs

Duties and Responsibilities of BLOs
CUSTODIAN OF ELECTORAL ROLL OF POLLING STATION ENSURE AVAILABILITY OF DIFFERENT FORMS TO ENSURE STRUCTURAL CORRECTNESS OF THE ELECTORAL ROLL TO GATHER/OBTAIN INFORMATION OF THE GEOGRAPHY OF THE PART AREA TO PREPARE CORRECT MAP BY FREE HAND EYE ESTIMATION (NAZARI MAP) OF PART AREA TO ENSURE CORRECT NUMBERING OF HOUSES FALLING WITHIN POLLING STATION AREA/PART AREA PHYSICAL VERIFICATION OF THE ELECTORAL ROLL ADDITION, DELETION AND MODIFICATION IN THE ELECTORAL ROLL TO ENSURE ELECTORS PHOTO IDENTITY CARDS (EPIC) COVERAGE OF THE ELECTORS PROPER MAINTENANCE OF REVISION RELATED REGISTERS FORMS AND RECORDS

1. CUSTODIAN OF ELECTORAL ROLL OF POLLING STATION
BLOs would have a kit containing electoral roll, handbook, registers, identity card and formats 6, 6A, 7, 8, 9, 10 etc. BLO will show the electoral roll to the public on request BLO would keep the electoral roll updated and see that no structural defect takes place

Activity Time 70 MINUTES Notes:
Make groups of four people and ask participants to fill form for each other Ask the participants to fill forms – 6,7, 8, 8A,

Lunch time

Forms Form 6 - Any person who claims to register his name in the electoral roll, should fill up/get filled the form and either sign or give thumb impression on this form. If the person’s name is already existing in roll of any assembly constituency then its details should be provided in part – IV of form-6 Form 6A- Any person who is a citizen of India and who has not acquired the citizenship of any other country and is otherwise eligible to be registered as a voter and who is absenting from his place of ordinary residence in India owing to his employment, education or otherwise is eligible to be registered as a voter in the constituency in which his place of residence in India as mentioned in his passport is located. Form 7 - Every objection to the inclusion of a person’s name in the roll should be given in this form. Objector should provide the justification for filing the objection Form 8 - Every correction to any entry in roll should be given in this by the person to whom the entry relates Form 8A - Every application for transposition of an entry from one part to another part of the roll within the same assembly constituency should be in this form.

2. ENSURE AVAILABILITY OF DIFFERENT FORMS
6 7 8 9 10 2. ENSURE AVAILABILITY OF DIFFERENT FORMS Keep form available in BLO kit and help electors /applicants in filling up the forms 6, 7, 8 and 8A prepare consolidated list in form 9, 10, 11 and 11A respectively and submit to ERO/AERO give a receipt duly signed (attached with each form) to the applicant for a completed application submitted by an applicant 15 MINUTES Fill the form 9, 10, 11 and 11 A

3. TO ENSURE STRUCTURAL CORRECTNESS OF THE ELECTORAL ROLL
Verify the correctness of the entries in the electoral roll of his part. Verify the number of sections, section header and house numbers. Verify the sections clearly shown in the Nazari Map printed on the back of the part header. Check the number of electors printed on the part header page which should be same as the number of the electors in the list in the draft electoral rolls Inform ERO/AERO immediately for the missing pages in the electoral roll Verify the deletions, additions and corrections reflected properly in the mother roll

Activity Time 30 MINUTES Notes: Role play exercise from the workbook –
SITUATION A BLO visits a household and all have gone out to work, there is only one illiterate person How would the BLO get the information out The Facilitator will ask two groups to enact the situation – One to act BLO and the other as illiterate person

i 4. TO GATHER/OBTAIN INFORMATION OF THE GEOGRAPHY OF THE PART AREA
Acquire knowledge about the boundary of the polling station area/ part area Frequently visit the Revenue village/Colony etc that falls under their part area to gather correct information. Ensure the enrollment of any eligible persons as electors for the new houses build in their part area and the depiction of these houses in the Nazari map for next revision Develop local contacts in their sections to remain updated about the advent of new persons, shifting of residents, death etc. i

5. TO PREPARE CORRECT MAP BY FREE HAND EYE ESTIMATION (NAZARI MAP) OF PART AREA
Prepare Nazari map by freehand clearly indicating sections within the part.

Activity Time 30 MINUTES Notes: Divide the class into two groups.
Instruct the groups to draw the nazari map on the floor with chalk/sticks. Ask them to mark four direction i.e. North, South , East , West The map could be of their building, streets, societies with landmarks – schools, post office and other structures. Next draw houses/building within the colonies and give serial numbers to houses as given by the local body/ electoral roll Both the groups would present their maps.

Sample of Nazari (illustrative)

6. TO ENSURE CORRECT NUMBERING OF HOUSES FALLING WITHIN
POLLING STATION AREA/PART AREA Acquire knowledge about the number of sections and boundaries of their part area to give correct serial numbers to the houses. Serialization of the houses should be in ascending order beginning from North-West to South-East in zigzag manner 2 3 4 5 6 7 8 9 1

7. PHYSICAL VERIFICATION OF THE ELECTORAL ROLL
With the help of BLO register, physical verification of the electoral roll by house to house visits. This work will be done every year before revision of rolls Identify and collect the information during field visits to update and correct the electoral roll Ask Participants what could those information be. Then Tell the Participants the information they are expected to collect correctly Existence of the dead electors Persons not ordinarily residents of the part area. New enrollments of the persons recently turned 18 years of age Repetition of the persons name in part/sections of the electoral roll Incorrect details of the electors Missing or misplaced photographs of the electors Incorrect or missing entry of EPIC number Defects in the entry of details of electors in EPIC Registration of Non-related electors as one or vice-versa

Activity Time 20 MINUTES Note: Divide the participants into 5 groups.
Each group will think and discuss on one difficult situation which they encounter during their filed visits Each group will present their situation in the class.

8. ADDITION, DELETION AND MODIFICATION IN THE ELECTORAL ROLL
Register all the persons residing in the part area but not enrolled yet as electors in form 6. Ensure no entries of electors who are not resident in that part area Obtain applications in form 7 of the migrated or dead electors of that constituency Obtain applications in form 8 for the entries that require modification Collect the photographs of the electors missing in the database

Students New Voter Inclusion (Form 6) Married women
“Age proof” like birth certificate, certificate from school “Citizenship proof” like copy of EPIC of parents “Proof of Ordinary Residence” like rationcard, passport etc Age Parental Linkage in Electoral Roll (for citizenship issue) /citizenship proof Ordinary residence Students New Voter Inclusion (Form 6) Married women Shifted from other AC Voters above 25 yrs “Age proof” “Nationality proof” Proof of Ordinary Residence before marriage Marriage Registration Certificate “proof of Ordinary Residence Address of previous residence Ac No.& if possible Part/Sl. No. of previous enrollment EPIC or other citizenship evidence Ordinary residence Declaration as to delayed registration (age>25 yrs) (Part 4 of form 6) Special care to verify citizenship status Ordinary residence

Transposition (Form 8A)
Part & Sl. No. of previous enrollment Transposition (Form 8A) EPIC Ordinary residence Correction (Form 8) Part & Sl. No. of enrollment Evidence in favour of correction sought for

Important Documents Needed for forms
Age Proof (Either of the documents can be given) Birth certificate issued by a Municipal Authorities or district office of the Registrar of Births & Deaths or Baptism certificate; or Birth certificate from the school (Govt. / Recognised) last attended by the applicant or any other recognised educational institution; or If a person is class 10 or more pass, he should give a copy of the marksheet of class 10 , if it contains date of birth as a proof of date of birth; or Marksheet of class 8 if it contains date of birth; or Marksheet of class 5 if it contains date of birth; or A declaration in prescribed format given in Annexure-1 made by either of his parents if the person is not educated till class 10 (In those cases where parental declaration is given as proof of age, the applicant will have to be present himself for verification before BLO/ERO/AERO); or

Important Documents Needed for forms contd…
g) A certificate of his age given by a sarpanch of the concerned Gram Panchayat or by a member of the concerned Municipal Corporation / Municipal Committee, the person is not educated till class 10 and both the parents are not alive. Note: Documentary proof of age will be required only in those cases, where age of the applicant is between 18 and 21 years. In all other cases declaration of his age by the applicant will be taken as proof of age. Proof of Citizenship (Either of the documents can be given) - Copy of EPIC of parents - Birth Certificate issued by Municipal authority - Passport

Proof of Ordinary Residence (Either of the documents can be given)
Bank / Kisan / Post Office current Pass Book, or Applicant’s Ration Card / Passport / Driving License / Income Tax Return filed or Assessment Order, or Latest Water / Telephone / Electricity / Gas Connection Bill for that address, either in the name of the applicant or that of his / her immediate relation like parents etc., or Postal department’s posts received / delivered in the applicant’s name at the given address. NOTE: In case of homeless persons, the BLO will visit the address given in Form 6 at night to ascertain that the homeless person actually sleeps at the place which is given as his address in Form 6. If the BLO is able to verify that the homeless person actually sleeps at that place, no documentary proof of place of residence shall be necessary.BLO must visit for more than one night for such verification.

Important Documents Needed for forms For Married Women applying for the first time
Along with form no. 6 - Age Proof - Nationality Proof (Copy of EPIC of parents) - Proof of ordinary residence before marriage and after marriage - Copy of proof of marriage (Marriage Registration Certificate) - Linkage of spouse (if he is an elector of concerned part) Married Woman with no proof of marriage - it is a special case and thus E.R.O. will have to be convinced of the marriage - BLOs will have to conduct the local inquiry to ascertain the marriage

Very Important Points What is Linkage If linkage is not possible
- linkage is the relationship of the applicant with one or more enrolled electors - applicants name is integrated with his or her family If linkage is not possible - Electors can enroll on the basis of the following proofs (i) Citizenship (ii) Age (iii) Ordinary residence

9. TO ENSURE ELECTORS PHOTO IDENTITY CARDS (EPIC) COVERAGE
OF THE ELECTORS Ensure correct and clear photographs of the electors in the roll Distribute the Electors Photo Identity Cards (EPIC) signed and issued by ERO to the concerned electors. Obtain the receipt for delivery of EPICs from elector or family members in prescribed Performa/ register and submit the copy to the concerned ERO/AERO.

10. PROPER MAINTENANCE OF REVISION RELATED REGISTERS FORMS AND RECORDS
Ensure proper maintenance and safe custody of registers forms and records Ensure proper hand over and obtain receipt of all the above mentioned documents 54 Courtesy

Anything is possible!! Activity 3 MINUTES
Page 87 – Make a shape exercise Take a long rope and ask all the participants to form a circle holding the rope. Now ask them to make different shapes like dog, hexagon etc on the floor. Summarize the activity that difficult work is possible if we work together

Activity Time Notes: As assignment, ask the participants to prepare their own checklist of things to be done by BLO who is handing over and is taking over charge

Summing up – Main Duties and Responsibilities of BLOs
All through the year Custodian of the electoral roll Ensure availability of different forms physical verification of rolls Maintaining the election related documents Periodical Updating of the rolls National Voters Day Activity Dec-Jan Ensure correct serialization of houses Prepare najari map Special Direction Photo coverage in the roll Obtain geographical information of Part area Coordination with BLAs Impart Systematic Voters Education for Electoral Participation (SVEEP) Distribution of voters slip before polls Any other work under the instruction of ERO/AERO Revision Period Structural revision and updating of rolls Coordination with BLAs Displaying draft rolls Reading of rolls in gram sabhas

There is no duty we so much underrate as the duty of being happy.
Notes : This slide can be used to recap what they studied in the previous session Robert Louis Stevenson

Re-cap 10 MINUTES Note: Start the day with a re-cap session
Discuss on different methods to obtain photographs from electors. Write their suggestions on board Notes : how to do Recap “Ask questions about what the trainees learnt yesterday. The person who lists maximum learning should be declared winner”

Relevant Constitutional and Legal Provisions

Article 324 (1) Constitution of India Article 327
ECI controls and directs the preparation of electoral roll for all elections Article 327 Constitution of India Enacted two Acts for all the matters related to election Representation of People Act, 1950 Representation of People Act, 1951 Section 28 R P Act 1950 Rules for Electoral Registration,1960 framed by Central Government with help of ECI Section 15 R P Act 1950 Framework for preparation and revision of Electoral roll

Section 19 R P Act 1950 Section 17 R P Act 1950 Section 18
Registration of every person of 18 years & not disqualified under constitution in electoral roll Section 17 R P Act 1950 Registration of every person in only one constituency in electoral roll Section 18 R P Act 1950 Every person can be registered in a constituency only once Section 14(b) R P Act 1950 Revision of electoral roll on first day of January Section 21,R P Act 1950 Rule 25(2), RER 1960 Timely Intensive/ Special revision of electoral roll directed by ECI

The Representation of People Act, 1950
Election Laws, Rules, ECI instructions The Representation of People Act, 1950 The Representation of People Act, 1951 The Delimitation of Parliamentary and Assembly Constituencies Order,2008 The Registration of Electors Rule, 1960 Handbook for Electoral Registration Officers Handbook for Booth Level Officers

Let’s Play 25 MINUTES Prepare 10 chits with the Article or Rule number
Randomly ask participants to pick any chit and tell what the article/rule states given in the chit

A Constitutional Body Constitution, Electoral Laws and system - Hold free and fair elections since 1947 Direct and control the entire process of election for Parliament and Legislative of every state, Election Commission of India was established ECI comprises of: Chief Election Commissioner Two Election Commissioners

Electoral Registration
Deputy Election Commissioner Secretariat Chief Electoral Officer National Level Officers Electoral Registration Assistant Electoral Registration Officer State Level District Level Polling Booth Level (BLO) S E T U P

The main functions of Election Commission are as follows:
Conduct of Elections; election schedules (for general or bye elections) Revision of Rolls Rationalization of polling stations Monitoring of election expenditure incurred by the contesting candidates and political parties Registration/Recognition of political parties Advice to Governors/President All other allied matters

Political parties and the Commission
Commission ensures: Organizational elections of parties at regular interval Recognition of political parties based on their poll performance at State and National levels Settlement of disputes between the splinter groups of such parties Periodical consultation with political parties regarding elections

Judicial Review Commission's decision can be challenged by appropriate petitions in the High Court and Supreme court Election process once started is not interfered by the judiciary Results once declared can only be reviewed through election petition before the High Court

Quiz Time Who is the Chief Election commissioner of India?
Who are the two Election Commissioners of India? Who is the Deputy Election Commissioner in-charge of your state? Who is the Chief Electoral Officer of your state? Who is the District Election Officer of your district? Who is the Electoral Registration Officer (ERO) of the Assembly Constituency of the Part in which you are appointed as BLO? Who is the Assistant Electoral Registration Officer (AERO) of the Assembly Constituency of the Part in which you are appointed as BLO? 10 MINUTES Ask questing by dividing the class into two parts

There is one law in Universe: NOW
Notes : This slide can be used to recap what they studied in the previous session Alfred Sutro

General Principles of Voter Registration

Disqualification for registration in an electoral roll under Section 16, RP Act 1950:
Not a citizen of India Of unsound mind declared by a competent court Indulged in corrupt or fraudulent practices Registration of a person more than once in a electoral roll Enrollment of elector before expiry of period of disqualification EXIT

Qualification for Registration under Section 19, RP Act, 1950:
Every person can be registered as an elector who: Is not less than 18 years of age on the qualifying date Is ordinarily resident of the concerned Assembly constituency Is a Citizen of India 18

Meaning of “Ordinarily Resident” under Rule 20, RER 1960:
The term “Ordinary Resident” means that the person uses the place at least for sleeping A person who is not present in his place temporarily is also considered as an ordinary resident Any person holding declared office like President, Speaker of Lok Sabha etc shall be considered as ordinarily resident and electors of their home Constituencies Any person in prison, hospital, asylum are not ordinary residents of these places as these are their temporary residents.

Registration of Students
Students can be registered as electors either at their native place or at the address of hostel/mess managed by the educational institution

Opportunity is missed by most because it is dressed in overalls and looks like work.
Notes : This slide can be used to recap what they studies in the previous Thomas Alva Adison

Photo Electoral Roll

Electoral Roll Section 15 RP Act, 1950 – “Every constituency should have an electoral roll” The Text roll is now photo electoral roll Text Roll Photo Electoral Roll

Assembly Constituency of
Components Assembly Constituency of the State of Meghalaya Details of the parts of the AC Title Page The Title page has : Details of the concerned Assembly constituency Clearly demarcated Nazari map of that assembly constituency on the back of the title page

Header Page Header page has: details of the concerned part area
clearly demarcated Nazari map of that part area on the back of it. Details of the sections of the part Part Areas of the state of Meghalaya

Section pages The pages of the section has:
name of the section on the top of the page details related to the concerned assemble constituency list of electors arranged house number wise of every section starting with one and goes horizontally details of electors with photo Details of the sections Details of the assembly House numbers Electors details

Modified list of electors published as draft
Deletion List Summary of Electors Addition List Supplement Supplement page has: Modified list of electors published as draft Addition list starting with last serial number of the mother roll Deletion list with no changes in the serial number and the part header One or more supplements can be attached with mother roll due to several revisions

There is provision for integration of these rolls also
Name of AC Name of PC Details of AC Mother Roll The first copy of the electoral roll created by the BLOs by visiting house to house and published by the EROs Any addition, deletion or changes are reflected in the supplement roll of that year. There is provision for integration of these rolls also

Sample 1 – Change due to deletion
Mother Roll Supplement

Sample 2 – Change due to correction (Incorrect photo)
Entry in Mother Roll Entry in Supplement – for change

Changes in the total number of the entries
Entry in Mother Roll Supplement

Quiz Time The house no. of an elector in the electoral roll and that given by the municipality is not the same. What is the reason behind it? What should be done if the name of a person, who is not ordinarily resident of that area, is included in the electoral roll? Where can an elector check up whether his/her name is there or not in the voter’s list? 10 MINUTES Ask the questions to the class and discuss the answers

Case Study Case Study 45 MINUTES Divide the class into 6 groups
Give one case study to each group and ask them to find out the solution of their case study Give them 10 minutes for discussion

Case 1 In one family their daughter-in-law, Sarita being a family member was a part of the electoral roll for that household. But she has been driven out of the house by the in-laws. Now to establish proof that Sarita does not stay in the household any more, her in-laws submit Form-7 for her. Sarita has not been legally divorced with her husband, nor the family produce any such document. Even the family is reluctant to give any information of her present residence. What can the BLO do in such a situation?

Case 2 A BLO visits an orphanage located in his Part, where orphans are brought up and looked after from infancy. He finds that ‘Ramesh' is eligible for enrolment as an elector. But ‘Ramesh' is not in a position to give the names of either his father or mother. ‘Chinmaya' too is eligible for enrolment as an elector and he reveals the true name of his biological mother. What shall BLO enter in the column meant for father's/ mother's/husband's name for ‘Ramesh’ and ‘Chinmaya ’? And what shall BLO enter in the relationship column in such cases.

Case 3 In one 'Ashram' or 'Akhada' a 'Sadhu' or 'Saint' is eligible to be an elector. He does not reveal his worldly name but insists to be enrolled in his rechristened name with suffix of his Guru's name instead of his father. What does BLO enter in the columns related to name of father/mother/husband and in column related to relationship?

Case 4 An elector is enrolled in Part no. 35 of a particular AC. His name is in section-4, i.e. Satyam society. Now he has shifted to Riddhi-Siddhi colony which falls in section-2 of the same Part. What is required to be done by the BLO to update his entry in the electoral roll?

Case 5 Mr. Hemal applies under RTI to the BLO to provide him all the photo copies of Forms 6, 7, and 8. What should the BLO do?

Case 6 The BLO reaches the house of Mr. Kantibhai. The son of Mr Kantibhai, Mr. Ketanbhai is wanted in a criminal case. Mr. Kantibhai fills Form-7 for the deletion of name of Mr Ketanbhai on the pretext that his son has shifted to another State. Next time when the BLO visits the neighbour of Mr Kantibhai , the neighbour informs the BLO that Mr Ketanbhai still stays there and that he is hiding from the Police. Should the BLO delete the name of Mr. Ketanbhai on the basis of Form-7 filled by his father?

It's so hard when I have to, and so easy when I want to.
Notes : This slide can be used to recap what they studied in the previous session Annie Gottlier

Lunch time Lunch Time

Revision of Electoral Roll

Supervisor Chief Electoral Officer (CEO) District Election Officer (DEO) Electoral Registration Officer (ERO) Assistant Electoral Registration Officer (AERO) Booth Level Officer (BLO) Election Commission of India (ECI) Designated Officer (DLO) Roll observer

Electoral Roll is revised under:
Section 21, RP Act 1950: Before every general election Section 14(b), RP Act 1950: Every year on basis of qualifying date 1st day of January. Section 21 of RP Act, 1950: Validity and operation of electoral roll continue if not revised. Last part of electoral roll explains service electors prepared in English. Rest part are published in local official language. Significance of Revision of Electoral Roll For free and fair election, an accurate and error-free electoral roll is the most important pre-requisite & the soul of democracy.

Types of Revisions Intensive Revision: Summary Revision:
Done de-novo without reference to earlier existing roll in an election year. BLO visits each house to take fresh entries in Form 6 Summary Revision: Done every year except in the year when intensive revision is ordered No need of House to house survey Existing roll published as draft roll inviting claims and objections After disposal of claims, rolls are finally published Partly Intensive & Partly Summary Revision: Existing roll is published in draft BLOs verify/collect data from the households After disposal of claims, list of addition, deletion and correction are prepared & published with main roll as final roll

Special Revision: Due to the reason of inaccuracies like omission, left out area etc, special revision is carried out May be intensive, summary or partly intensive and partly summary revision 105

Continuous updating of electoral roll
The continuous updating is operative from final publication to the next draft publication not operative during the revision of the electoral roll not operative from the last day of nominations to the end of election process The list of entries for updating - should be put on the notice board every month and this requires BLOs to give updated data every month to EROs - should be disposed and prepared in the manuscript in duplicate by latest 25th of next month The EROs maintain the assembly-wise registers for forms 6, 6A, 7, 8, and 8A

Draft publication of Electoral Roll
The Draft Electoral Roll is published after the consolidation and integration of all supplements as per the following rules: Published in Form-5 under Rule -10, RER 1960 in : Office of ERO Place in constituency as specified by ERO Office of AERO Every polling station Website of CEO as directed by ECI Not published on holiday Published in office of local bodies when ERO holds a meeting

After the publication of Draft Electoral Roll, the program of revision is published /circulated to various political parties, elected members of panchayati raj, urban bodies etc Issuance of notice to invite claims/objections in Form 5 ERO furnishes certificate just after the publication of draft roll which lists names of all enrolled MPs/ MLAs/ MLCs residing in the assembly constituency

Registration of persons holding declared offices
Any holder of a declared office like the President, Speaker of Lok Sabha etc cannot enroll in the electoral roll in his home address False, By filling form 1 False, ERO ensures the names of all MP, MLA, MLC are enrolled in the electoral roll. True AERO ensures that the names of all MP, MLA, MLC are enrolled in the electoral roll. ERO produces a certificate to CEO mentioning the names of MP, MLA, and MLC who are enrolled in electoral roll at the time of draft publication. 109

Registration of eligible persons as electors
During intensive revision, head of the family signs on the record of enumeration card to certify the person enrolled are eligible Under section 31 of RP Act1950 – person should be punished for a term of one year/fine or with both if he declares any false information related to: Preparation, revision or correction of an electoral roll Inclusion of exclusion of any entry in or from an electoral roll Instant action should be taken by the concerned officer in case of any violation of information provided to Head of family during survey 110

Enrolment of orphans Eligible orphan in orphanage can be enrolled by registering his orphanage name in place of his parents. Eligible orphan brought up by a family can be enrolled by entering name of head of family in place of his parents. True False, name of head of family concerned False, “Not Known” Eligible orphan legally adopted by family can be enrolled by entering his adopted father/mother’s name. Any orphan not covered under above mentioned categories can be enrolled by entering “ Not Known” by BLO and entering “others” in the column of relation in the electoral roll. 111

Procedure of receiving claims and objections
Acknowledgment/receipt should be given for each application of claim/ objection received by BLO Any claim/ objection can be given/sent to ERO by post or in person to BLO. Claims/objections given in bulk by person or post not accepted The claims of all members of one family can be received for the registration of names in electoral roll from any one member of the family Collective acknowledgment/receipt should be issued for the same Incorrect or incomplete application should not be accepted.

For special campaign days, ERO appoints Designated Officer Written instructions given to the Designated Officer to remain present at earmarked venue Designated Officer/ BLO will maintain list in form 9, 10, 11 and 11A for applications received in form _____________ Designated Officer/BLO write their recommendations on the application received for claims/objections before sending to ERO BLO writes comments on records submitted by the applicant for proof of his age. answer of point 9 – form 6, 7, 8 and 8A Form 6,7,8, 8A. 113

Hearing on application of claim/objections commence after being exhibited in form ___________for 7 days - Rule 16(b), RER 1960 During revision period, any claim/objection not lodged within the specified period and in the given format is rejected by ____________ ERO specifies date, time and place of hearing of claim/objection in the list Form 9,10,11, 11A. Answer of point 12 – forms 9, 10, 11 and 11A Answer for point ERO ERO 114

Disposal of Claims/Objections and application
Is a duty of ERO AERO can be authorized. ERO __________be absolved for any lapse. Records maintained and stored for the appeals Verification of application can be done by any person/Government employee authorized by ERO such as _______________________________________ Provisions for disposal of applications are covered under RP Act 1950 & RER & instructions of ECI During continuous updation, deletion of name from the electoral roll only after hearing the person Application should be checked for all the columns properly filled and signed while receiving them. cannot Answer to Point 1 - Cannot point 2 - verification of application BLO/ Designated Officer/ Naib Mamlatdar/other Government employees 115

Disposal of Claims/Objections and application
Applicant must fill ____________ of form 6 for full details of previous enrollment ________ should be clearly mentioned if the applicant is an EPIC holder. ERO can suo-moto delete the names of dead electors on the basis of death certificates - Rule 21A, RER 1960 Due to Quasi-judicial process of verification of applications, the related records should be maintained properly by BLO, AERO and ERO Part IV EPIC Number Answer to point 6 - part IV of form 6 Answer to point 7 – EPIC Number

Determination of Citizenship
Only citizens of India can be enrolled in the electoral roll False, Only the citizens of India can be enrolled in the electoral roll True False, Genuineness and authenticity of such certificates/evidences furnished should be duly verified Onus of proof of citizenship lies on the applicant Genuineness and authenticity of certificates/evidences furnished should be duly verified

Finalization of electoral roll after disposal of claims and objections subsequent to draft publication Electoral roll should be amended for any mistakes/errors in sections or details of other table Map of Part area or legislative assembly constituency should be amended Preparation of first supplementary: Handwritten manuscript for additions, deletions and corrections Section wise manuscript for additions Section wise supplementary list of deletions and corrections is not necessary Certified handwritten manuscript by ERO from which the data should be entered Verification by BLO, of checklist printed after the entry of data Verification by BLO, of photo checklist also Publication of draft roll

Final publication of electoral roll after disposal of claims and objections
Final publication of electoral roll is completed with list of amendments in form 16 in the office of ERO under rule 22 of RER 1960 Final publication of electoral roll also gets published on website of CEO as directed by ECI Not published on holidays.

Enrollment of overseas electors
An overseas elector is - an Indian citizen absent from his place of ordinary residence in India due to employment, education or otherwise - has neither included his name in electoral roll nor has acquired citizenship of any other country He/she can register the name in the electoral roll from the part area mentioned in his/her passport

Procedure to register as elector Under Section 20A of the R.P.Act,1950, every Indian citizen who has not acquired citizenship of another country, can get his/her name enrolled in the roll of the constituency of his place of residence in India Any overseas elector who has completed the age of 18 years can submit his application in form 6A either in person or by post to the concerned AERO/ERO of the residential area mentioned in his passport

Role of BLOs On instruction from ERO, verify the self attested copies sent by the applicant Distribution of EPIC to overseas electors The electors overseas are not issued EPIC but use their passport for their identification to caste a vote

It's kind of fun to do the impossible
Notes : This slide can be used to recap what they studied in the previous session Walt Disney

Enrolment of Service Voters

How is the electoral roll of service voters updated
1 ? How is the electoral roll of service voters updated By enrolling eligible service voters who are 18 years of age or more have not applied for registration in previous years wish to change their earlier declaration to either become service voters or to become ordinary voters 20 MINUTES Divide the class into 11 pairs or triads and give 1 paper with one question to each pair/triad. Give 5 minutes to the groups to discuss the question and answers Ask one person from each group to read out the quest and the answer that their group has thought of. After each answer clap for the group and show the answer on the PPT

What is Service Qualification and Who is a Service Voter
2 ? What is Service Qualification and Who is a Service Voter Person belonging to any of the following has ‘Service’ qualification and is referred to as Service voter A member of armed forces of India A member of force under the provisions of the army Act, 1950 A member of an Armed Police Force of State who is serving outside that State Employed under the Government of India in a post outside India Wife of any members mentioned above who is ordinarily residing with him

What forms are filled to become a Service Voter
3 ? What forms are filled to become a Service Voter Three kinds of forms for three different categories are filled to become a Service Voter . These are : Form 2 to be filled by all members of Armed forces Form 2A to be filled by all members of Armed Police Force of State serving outside the State Form 3 to be filled by any person employed under the Government of India posted outside India

4 ? Where should the applicant submit form in order to become a service voter At his designated Record Office or to his superior authority

5 ? Is it necessary for a person with service qualification to be registered as service voter Its not mandatory to be registered as service voter for every person who has Service Qualification. He can enroll him self as ordinary voter

6 ? Can a person enroll as service as well as ordinary voter at the same time No, it is an offence

7 ? Who verifies the application and its details for enrolment as service voter There is a service voter’s record office and the Officer-in-charge there checks the applications. This is forwarded to the concerned DEO and then to ERO for enrollment

8 ? How are the names of the service voters arranged in the last part of the roll The names of the Service Voters are grouped together record-office-wise

What are the Roles of BLO with regard to service voters
? 9 What are the Roles of BLO with regard to service voters Take action for getting the Form 6 filled wherever necessary Ascertain that person with service qualification have been staying at place of residence for sufficient span of time to register him as ordinary voter Fill form 6 for the children of all service voters eligible to be registered as ordinary voters Fill form 6 for the husband of a service voter to be registered as ordinary voter Wife of service voter has a choice to either be registered as service voter or ordinary voter Should visit the units of service voters to ensure above.

10 ? At which polling booth the electoral roll of the last part regarding service electors is published The electoral roll of last part regarding service electors is not published on any polling booth but is available for inspection in the office of ERO

In which language is the list of service voters printed
11 ? In which language is the list of service voters printed Printed only in English

Don't just live the length of your life, live the width of it as well
Notes : This slide can be used to recap what they studied in the previous session Diane Ackerman

Electors Photo Identity Card (EPIC)
Front Side of EPIC 5 cm Elector’s Name Elector’s Father/ Mother/ Husband’s Name FUSN Elector’s Gender Date of Birth Security Hologram Elector’s Photo 8.4 cm

Electors Photo Identity Card (EPIC)
Back of EPIC Elector’s Address EPIC Issuing Date EROs Signature Name & Number of AC

Some Key points In case of change of residence, roll registration needs to be changed but EPIC issued earlier remains valid BLOs collect electors’ photograph from: Onsite mode: Designated photography Location (DPL) Offsite Mode: Getting from Form 8 Getting from Form 6 House of electors with the help of camera teams Collected photographs are digitized and entered in electoral roll database EPIC is prepared from electoral roll database

Some Key points Only BLOs can distribute EPICs to the electors as directed by ECI Undistributed EPIC should be handed over to EROs by BLOs without fail BLOs should take certain actions to avoid errors in the Photo Electoral Roll: Thoroughly check the checklist handed over by ERO/AERO Verify/ compare the copy with the manuscripts/photographs Sign every verified page Verify the EPIC number on roll with that on the card Oversee preparation of Mother roll and Supplements from the corrected database for his/her Part Attach verification certificate at end of the electoral roll

Case Study Case Study 20 MINUTES
Divide the class into 5 groups – distribute one case study to each group. Ask them to read find out the roles of BLOs and share the same with the class

Case 1 Mr. Ajay is a school teacher in village Fatehpur. Instead of teaching during school hours, he goes to distribute the EPIC cards. After 15 days he receives show cause notice from his Head Office that why he should not be suspended for being absent during the teaching hours.

Case 2 Nazma has filled Form-6 for addition of her name. Her name is entered in the rolls and EPIC card prepared accordingly and handed over to the BLO for distribution. When BLO tries to hand over the EPIC to Nazma, she outrightly refuses to take the EPIC from the BLO on the grounds that the spelling of her name in the card is incorrect. Instead of 'Nazma' with a 'Z' in between, it has been written as as NAJMA with a 'J' in between. Nazma wants her EPIC to be corrected and argues that she will not fill up any more Forms again.

Case 3 Mr. Naresh has rented a portion of his house to Mr. Bhatt.
Mr. Bhatt fills Form-6 for inclusion of his name in the voters list. His landlord Mr. Naresh writes an application to the ERO that Bhatt 's EPIC card should not be prepared at this address. Now the ERO forwards the application to the BLO for enquiry, What should the BLO do?

Case 4 A BLO visits a house in his Part. At the time of his visit, the following members are present: Trivedi Rameshbhai Ramesh bhai M-48 Trivedi Kamlaben Rameshbhai F-45 Trivedi Satish Rameshbhai M-23 Trivedi Sudha Rameshbhai F-19 As per the BLO's existing Photo Electoral Roll record, against the name of Rameshbhai and of Kamlaben EPIC No GJ/07/125/ and EPIC No. GJ/07/123/ respectively is shown. While against the name of Satish EPIC no. HCX/ is shown, Sudhaben has not been enrolled yet. At the time of verification Rameshbhai produces his EPIC no. LJM/ , his wife produces EPIC No. LJM/ and Satish produces EPIC No. HCX/ Their EPICs are original and entries are correct in all respects. Upon inquiry Rameshbhai reveals that initially EPICs were issued to them during the year 2000 and the EPIC available with him and his wife is that one. They were later issued another EPIC at the new address where they shifted in They have lost those EPIC cards. The EPIC numbers entry shown against him and his wife are as per the EPICs issued in They shifted to the present address in Now they want fresh EPICs for all the four members of the family updated with age and address. Should the BLO recommend new EPICs for them and do the needful?

Case 5 During revision of electoral rolls a BLO visits a Mohalla/society. Few voters don't have their names in roll at the new residence Few have been enrolled in the roll but without photo image. Further, against the names of each of them, EPIC numbers are reflected but EPICs are not available for verification. All are demanding latest EPICs. What should the BLO do? Case 6 A BLO wants to resign from his services as a BLO. Should an ERO accept his resignation? What should the ERO do?

Trust, but verify Ronald Regan Notes :
This slide can be used to recap what they studied in the previous session Ronald Regan

Cover Page of BLO Register

BLO register comprises of two parts: Annexure – 1
Booth Level Officers’ register helps keep the Electoral Rolls updated and error free BLO register is to be filled up afresh every year for Revision of Rolls BLO register comprises of two parts: Annexure – 1 BLO can make corrections to confirm the existing entries of electors which are listed household wise In addition, birth date and telephone numbers are taken BLO Register

Annexure 1

Annexure – 2 Newly developed and under construction areas/societies/apartments etc is entered here Newly arrived/ newly eligible/left out electors of that part are entered here Household wise, population (total of voters and non-voters) and gender ratio of that part are entered here BLO Register

1. Newly developed areas/societies/apartments
Annexure 2 1. Newly developed areas/societies/apartments

2. Newly arrived eligible electors
Annexure 2 2. Newly arrived eligible electors

3. Population and gender ratio of that part
Annexure 2 3. Population and gender ratio of that part Total number of households in this Part

Questionnaire for house to house verification
15 MINUTES Discuss the checklist for house to house verification based on BLO register given in chapter 10 Yes No Don’t Know 158

Questions to be asked during House to House Verification
Is the section address correct? Is the Pin Code number correct? Whether elector's photo image is correct? (If it is wrong or not available the correct photo is to be collected). Whether the EPIC number is correct? (This is to be verified from the actual EPIC). Whether elector's birth date is shown? If not shown what is the correct birth date? If birth date is not available, what is the age (verify birth date with evidence and if not verifiable the “birth date” column should be left blank). Whether the house number given by Nagarpalika / Maha Nagarpalika is correctly noted? If no house number has been given by urban local body then it need not be verified.

Whether the spelling of the name of the elector in local language/Hindi is correct? Whether the English spelling of the name of the elector is correct? Whether the relationship mentioned in the roll is correct? Whether the gender is correct? Whether the age is correct as on qualifying date? Whether any names or all of the names of any/all family members have been repeated in the part roll?

Whether all the above particulars are correct for each and every member of the family enrolled in that part? Whether anybody possesses more than one EPIC for the same elector? (In such case the latest issued EPIC may be retained with the elector and the EPIC number be verified with PER entry. EPIC/s issued earlier may be taken back and deposited with the ERO). Whether name of any family member is required to be deleted on account of death. (Obtain Form No.-7) Whether any or all members of the family have shifted? If they have shifted, whether it is “with family” (WF) or “without family” (WoF). Obtain Form No.7 from WoF and issue notice on the spot. In case of WF, follow procedure for Form 7/ Panchnama. Probable reasons of shifting should be mentioned. What is the telephone number of each voter enrolled in the family? If the family prefers to give only one telephone number for all, take note accordingly ( Annexure-II).

Is there any member of the family who has turned 18 years on qualifying date and is yet to be enrolled? (Give Form-6 and note in Annexure-II). Is there any member of the family who has recently joined this household on the grounds of marriage, employment, tenant etc? (Give Form 6 and note in Annexure-II). Are there any new societies, public building, public areas that have come up since the last revision of rolls in the knowledge of the voter? If yes, check whether there are voters living there, if yes then Form No.6 or Form No. 8A as required may be given and details noted in Annexure-II. What is the total number of members of the family including voters and non-voters residing in the household? Out of the total family members residing in the household (including voters and non-voters) how many are male and how many female?

Always remember you are unique, just like everyone else
Notes : This slide can be used to recap what they studied in the previous session Unknown

Booth Level Agents (BLAs)
BLAs are representatives appointed by the political parties under the direction of Election Commission, to help BLOs in Electoral Roll Management Informs Appoints Election Commission Political Party Booth Level Agents Ask the participant the question given at the end of the chapter 11 of training module and help them get the answer Duties - Assists people in filing claim/objection properly - Remains present during the campaigns and help BLOs - Verifies and conducts survey of the dead and shifted electors - Understands and scrutinizes the electoral roll and points out corrections, if any, during meeting with BLO - Helps BLO in continuous updating of the electoral roll

What is National Voters Day?
Put the question to the participants What is National Voters Day? Election Commission of India (ECI) was established on 25th January, 1950 National Voters Day is celebrated on the founding day of ECI i.e. 25th January every year It was celebrated for the first time in January 2011, called “Rashtriya Matdata Divas” in Hindi

Vote Objective of National Voters Day
To ensure maximum enrolment of youth To spread awareness amongst voters of their rights and duties To create awareness amongst voters about the process of enrolment To request the participation of voters in helping the Election Officers to maintain clean and error free roles To empower the youth and instill a sense of pride amongst them To inspire youth to exercise their franchise Vote

Role of BLO towards celebrating NVD
Responsible for conducting voters’ education activities Identify and enroll all newly eligible (18+) electors Ensure that error free EPIC cards are given to the electors Distribute EPICs and badge - “Proud to be a Voter-ready to Vote” to the newly eligible voters on 25th January every year Administer the pledge to newly enrolled electors on NVD Maintain a list of Higher Secondary Schools/Colleges/Higher educational institutions in his Part Area for enrolling youth. Locate and educate youth who do not go to such educational institutions and impart education on enrollment and duties as a voter . 167

The Pledge “ We, the citizens of India, having abiding faith in democracy, hereby pledge to uphold the democratic traditions of our country and the dignity of free, fair and peaceful elections, and to vote in every election fearlessly and without being influenced by considerations of religion, race, caste, community, language or any inducement.” Activity: Facilitator would ask the participants to stand and recite the pledge together.

Checklist for BLOs for preparing
Electoral Roll Keep all the details and information of his/her AERO and ERO Ensure his/her presence in the training imparted to him/her on the electoral roll Understand each and every aspect of the electoral roll of the part given to him Study the checklist of actions to be taken during pre-revision, during revision, post-revision and EPIC campaign period Revision of rolls with qualifying date 1st January, 2012 pre-revision upto 30th September, 2011 during revision 1st October, 2011 to 5th January, 2012 post-revision after 5th January, 2012 EPIC campaign period during pre-revision & revision period Notes : Please allow trainees to go through the checklist given in the training module for two minutes

Evaluation of work done by BLOs
CEO/DEO/ERO/AERO evaluate BLOs by randomly verifying the work with the checklist prepared by Election Commission The verification visits are informed in advance BLO is subject to the disciplinary control of the Commission under section 13 CC of RP Act, 1950 Evaluation Answerable for their acts, omissions and commisions and liable for punishment under section 32 of the RP Act, 1950 for any misconduct Excellent Good Average Poor

Checklist for the BLOs to help them track their own work
10 MINUTES give 3 minutes to the participants to go through the same Give 5 minutes to the participants to go through the list in training module chapter 13

In a gentle way, you can shake the world
Notes : This slide can be used to recap what they studied in the previous session previous Gandhiji

Certified copy of any part of electoral roll
Rolls are published/printed only at the time of revision Draft Rolls Final Roll Certified copy of Roll can be taken after final publication from AERO/ERO. Can be viewed online Intervening period – Rolls are not published/printed but are updated online Certified copy of Roll can be taken after preparation of manuscript from AERO/ERO

Duties of Electoral Registration Officers (EROs)
Responsibility

Select and appoint different levels - BLO, Designated Officers, Supervisors
Display details of application in formats 9,10, 11 & 11A Prepare manuscript before printing supplement. Receive claims and objections, issue notices, inquire, hear and decide Conduct proper training of these personnel Make final publication of PER in format – 16 Advertise revision program via news papers, hand bills, loudspeakers etc Add /delete names added or omitted in electoral roll inadvertently- Rule 21 and 21A of ERR,1960 Prepare list of claims & objections in English Prepare work plan to complete revision successfully Action to delete voter name in cases of unserved non - bailable warrant issued by any competent court Arrange sufficient stationary and forms Receive copy of clams/ objections with documentary proofs and record details in register ER-1 to 4 Provide free, to national and state political parties 2 copies of PER – 1 printed copy 2 soft copy (pdf) without photographs - Rule 11(c) of ERR, 960 Delete electors name from electoral roll if he doesn't come after notice issued Monitor work of AERO, Supervisors, Designated Oficers and BLOs Record acceptance/ rejection and reasons of the same of claim/objection on every application. Rectify defects in electoral roll with help of political parties

Duty is what one expects from others
This slide can be used to recap what they studied in the previous session Oscar Wilde

Gram Sabhas and Role of BLOs
BLOs read out the list of the following to the sabha - Addition of names - Deletion of names - Modification of names - Duplicate names - Details of the households with more than 10 voters The reading is done with an order issued under the signature of the concerned ERO The following details are covered in the order Name of AC: ______________ Courtesy: Part No. Urban/ Rural Date of Gram Sabha/ ward meeting Venue of Meeting Time of Name of the class II officer deputed by ERO to attend Designation of class II officer deputed by ERO to attend meeting Contact number of officer deputed BLOs name and contact number Remarks

BLOs submit a report on completion of the meeting in the given format
Reporting the meeting BLOs submit a report on completion of the meeting in the given format Report by BLO of Reading of Electoral Roll of Part in Gram Sabha/Ward Meeting Sr.No Name of Officer/ employee deputed by ERO to attend meeting Address of place where electoral roll reading meeting was held Date of meeting Serial number of part or parts of electoral roll/s read in the meeting Number of persons who attended the meeting Number of persons above 80 years of age in the roll Number of families with more than 10 persons registered as voters in roll Number of dead voters in roll Number of shifted voters Number of claims and objections received up till date of this meetings 1 2 3 4 5 6 7 8 9 10 11a 11b 11c 11d 11e 8A 6A Signature of BLO Name of BLO Designation Part No : AC Name: Signature of officer deputed Name of Officer Designation of Officer Signature of Talati Name of Talalti Village/Sehra: Please note: This report is to be send directly to the Office of the concerned AERO, with a copy marked to the concerned ERO * List of names given in column 7,8,9,10 to be read out in the gramshbha

Facts do not cease to exist because they are ignored
This slide can be used to recap what they studied in the previous session Aldous Huxley

Knowledge on Electronic Voting Machine (EVM)
Balloting unit is in the voting compartment “Cu is managed by Presiding/ Polling officer” The machine has been devised by ECI in collaboration with Bharat Electronics Ltd. (Bangalore) and Electronic Corporation of India Ltd. (Hyderabad)

Advantages of Electronic Voting Machine
The voter can press the blue button against his choice Very useful in areas where people are not literate Four Ballot Units can be attached to it, covering 64 candidates Can record 3840 votes Runs on battery, thus saves electricity

Can be helpful in preventing booth capturing as machine is
set to record only 5 votes in a minute Ensures the principle of 'one man-one vote' as the machine gets locked once the button is pressed for a particular candidate The pace of poll is increased as the time taken in folding ballot paper is saved It saves printing of millions of ballot papers further saving the cost of printing, transportation, storage and distribution The counting can be done in 2 to 3 hrs against 30 – 40 hrs taken in physically counting ballot papers

DOs Read the EVM Manual carefully before operating the EVM
Press the latches gently and only in the manner specified Protect the EVM from dust, heat, rain, fire and other such hazardous environments Use Power pack specially supplied Remove Power pack from the Control Unit ONLY AFTER COUNTING IS OVER Ensure that the covers of the compartments / Sections in the Ballot Unit and the Control Unit rest properly on the plain surface when opened

DON'Ts Do not exert undue pressure on latches, hinges etc.
keep EVM near heater or other hot objects allow molten lac/sealing wax to fall on the EVM while sealing force open the covers or doors of various sections remove the Strip Seal until the Control Unit is on counting table remove power pack from the Control Unit used for poll force the connector fixed at the end of the Interconnecting cable into the connector of Control Unit in the reverse direction pull the Interconnecting cable while disconnecting it from the Control unit without pressing the spring type clips on the hood of the connector

Let’s us be Team Players
Show the clip and tell that even an untrained person is able to carry out work with great ease and here we are all trained with full support from the government

Show the clip and tell that we need to work together in order to see that we succeed in our mission
Thank You

ELECTION COMMISSION OF INDIA

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