1. 0 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Unit 2 The Basic Accounting Cycle Chapter 3 Business Transactions and the Accounting Equation Chapter 4Transactions That Affect Assets, Liabilities, and Owner’s Capital Chapter 5Transactions That Affect Revenue, Expenses, and Withdrawals Chapter 6Recording Transactions in a General Journal Chapter 7Posting Journal Entries to General Ledger Accounts Chapter 8The Six-Column Work Sheet Chapter 9Financial Statements for a Sole Proprietorship Chapter 10Completing the Accounting Cycle for a Sole Proprietorship Chapter 11Cash Control and Banking Activities

2. 1 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Chapter 5 Transactions That Affect Revenue, Expenses, and Withdrawals What You’ll Learn  Explain the difference between permanent accounts and temporary accounts.  List and apply the rules of debit and credit for revenue, expense, and withdrawals accounts.  Use the six-step method to analyze transactions affecting revenue, expense, and withdrawals accounts.  Test a series of transactions for equality of debits and credits.  Define the accounting terms introduced in this chapter.

3. 2 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Chapter 5, Section 1 Relationship of Revenue, Expenses, and Withdrawals to Owner’s Equity What Do You Think? If temporary accounts begin each period with zero balances, what do you think happened to the balance from the prior period?

4. 3 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Main Idea Revenues, expenses, and withdrawals are temporary accounts. They start each new accounting period with zero balances. You Will Learn  how temporary account transactions change owner’s equity.  the rules of debit and credit for temporary accounts. Relationship of Revenue, Expenses, and Withdrawals to Owner’s Equity SECTION 5.1

5. 4 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Key Terms  temporary accounts  permanent accounts Relationship of Revenue, Expenses, and Withdrawals to Owner’s Equity SECTION 5.1

6. 5 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Temporary and Permanent Accounts Revenues, expenses, and withdrawals could be recorded as increases or decreases in the capital account. A better way to record these transactions is to set up separate accounts for each type of revenue or expense. Relationship of Revenue, Expenses, and Withdrawals to Owner’s Equity SECTION 5.1

7. 6 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Using Temporary Accounts Use temporary accounts to temporarily record information for revenues, expenses and withdrawals.temporary accounts Temporary accounts  start the accounting period with a zero balance,  accumulate amounts for one accounting period, and  transfer the balance to the owner’s capital account at the end of the period. Relationship of Revenue, Expenses, and Withdrawals to Owner’s Equity SECTION 5.1

8. 7 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Using Permanent Accounts In contrast to temporary accounts, permanent accounts continue accumulating from one accounting period to the next. The owner’s capital account and the asset and liability accounts are permanent accounts.permanent accounts Permanent accounts show  the balances on hand or amounts owed at any time, and  the day-to-day account changes. Relationship of Revenue, Expenses, and Withdrawals to Owner’s Equity SECTION 5.1

9. 8 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. The Rules of Debit and Credit for Temporary Accounts Review the T account showing the rules of debit and credit for the owner’s capital account: Relationship of Revenue, Expenses, and Withdrawals to Owner’s Equity SECTION 5.1

10. 9 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Rules for Revenue Accounts These rules of debit and credit are used for revenue accounts:  A revenue account is increased on the credit side.  A revenue account is decreased on the debit side.  The normal balance for a revenue account is the increase or the credit side. Revenue accounts normally have credit balances. Relationship of Revenue, Expenses, and Withdrawals to Owner’s Equity SECTION 5.1

11. 10 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Rules for Expense Accounts These rules of debit and credit are used for expense accounts:  An expense account is increased on the debit side.  An expense account is decreased on the credit side.  The normal balance for an expense account is the increase or the debit side. Expense accounts normally have debit balances. Relationship of Revenue, Expenses, and Withdrawals to Owner’s Equity SECTION 5.1

12. 11 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Rules for Expense Accounts Relationship of Revenue, Expenses, and Withdrawals to Owner’s Equity SECTION 5.1

13. 12 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Rules for Withdrawals Accounts These rules of debit and credit are used for withdrawals accounts:  A withdrawals account is increased on the debit side.  A withdrawals account is decreased on the credit side.  The normal balance for a withdrawals account is the increase or the debit side. Withdrawals accounts normally have debit balances. Relationship of Revenue, Expenses, and Withdrawals to Owner’s Equity SECTION 5.1

14. 13 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Rules for Withdrawals Accounts Relationship of Revenue, Expenses, and Withdrawals to Owner’s Equity SECTION 5.1

15. 14 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Summary of the Rules of Debit and Credit for Temporary Accounts Relationship of Revenue, Expenses, and Withdrawals to Owner’s Equity SECTION 5.1

16. 15 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Key Terms Review  temporary accounts Accounts used to collect information that will be transferred to a permanent capital account at the end of the accounting period (for example, revenue, expense, and the owner’s withdrawals account).  permanent accounts Accounts that are continuous from one accounting period to the next; balances are carried forward to the next period (for example, assets, liabilities, and the owner’s capital account). Relationship of Revenue, Expenses, and Withdrawals to Owner’s Equity SECTION 5.1

17. 16 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Chapter 5, Section 2 Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions What Do You Think? Why should it matter if all debits equal all credits in an accounting system?

18. 17 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Main Idea Double-entry accounting requires that total debits and total credits are always equal. You Will Learn  how to analyze revenue, expense, and owner’s withdrawals transactions.  how to confirm that total debits and total credits are equal in the ledger. Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

19. 18 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Key Term  revenue recognition Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

20. 19 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Using the rules of debit and credit, analyze some business transactions that affect revenue, expense, and owner’s withdrawals accounts: Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

21. 20 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Using the rules of debit and credit, analyze some business transactions that affect revenue, expense, and owner’s withdrawals accounts: Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

22. 21 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Using the rules of debit and credit, analyze some business transactions that affect revenue, expense, and owner’s withdrawals accounts: Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

23. 22 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Using the rules of debit and credit, analyze some business transactions that affect revenue, expense, and owner’s withdrawals accounts: Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

24. 23 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Using the rules of debit and credit, analyze some business transactions that affect revenue, expense, and owner’s withdrawals accounts: Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

25. 24 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Using the rules of debit and credit, analyze some business transactions that affect revenue, expense, and owner’s withdrawals accounts: Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

26. 25 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Using the rules of debit and credit, analyze some business transactions that affect revenue, expense, and owner’s withdrawals accounts: Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

27. 26 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Using the rules of debit and credit, analyze some business transactions that affect revenue, expense, and owner’s withdrawals accounts: Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

28. 27 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Using the rules of debit and credit, analyze some business transactions that affect revenue, expense, and owner’s withdrawals accounts: Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

29. 28 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Transaction 11 follows the GAAP principle of revenue recognition (recording revenue on the date earned):revenue recognition Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

30. 29 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Transaction 11 follows the GAAP principle of revenue recognition (recording revenue on the date earned):revenue recognition Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

31. 30 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Transaction 11 follows the GAAP principle of revenue recognition (recording revenue on the date earned):revenue recognition Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

32. 31 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

33. 32 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

34. 33 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

35. 34 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

36. 35 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

37. 36 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

38. 37 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

39. 38 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

40. 39 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Analyzing Transactions Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

41. 40 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Testing for the Equality of Debits and Credits Test for the equality of debits and credits to verify you have not made errors. Follow these steps to test for the equality of debits and credits:  Make a list of account names.  Next to each account, list the account balance in either the debit or credit column.  Add the amounts in each column. Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

42. 41 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Testing for the Equality of Debits and Credits Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

43. 42 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Key Term Review  revenue recognition The GAAP principle that revenue is recorded on the date it is earned even if cash has not been received. Applying the Rules of Debit and Credit to Revenue, Expense, and Withdrawals Transactions SECTION 5.2

44. 43 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Problem 1 On October 24 Larry Nevers, the owner of Aqua Pool, took $1,000 out of the business for personal use. Using the Business Transaction Analysis method, list the steps you would use to record this transaction. Assume that accounts for Cash in Bank and Larry Nevers, Withdrawals exist. Chapter 5 Review CHAPTER 5

45. 44 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Answer 1 On October 24 Larry Nevers, the owner of Aqua Pool, took $1,000 out of the business for personal use. Using the Business Transaction Analysis method, list the steps you would use to record this transaction. Assume that accounts for Cash in Bank and Larry Nevers, Withdrawals exist. Step 1: Identify the accounts affected. The accounts Larry Nevers, Withdrawals and Cash in Bank are affected. (continued) Chapter 5 Review CHAPTER 5

46. 45 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Answer 1 On October 24 Larry Nevers, the owner of Aqua Pool, took $1,000 out of the business for personal use. Using the Business Transaction Analysis method, list the steps you would use to record this transaction. Assume that accounts for Cash in Bank and Larry Nevers, Withdrawals exist. Step 2: Classify the accounts affected. Larry Nevers, Withdrawals is an owner’s equity account. Cash in Bank is an asset account. Chapter 5 Review CHAPTER 5 (continued)

47. 46 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Answer 1 On October 24 Larry Nevers, the owner of Aqua Pool, took $1,000 out of the business for personal use. Using the Business Transaction Analysis method, list the steps you would use to record this transaction. Assume that accounts for Cash in Bank and Larry Nevers, Withdrawals exist. Step 3: Determine the amount of increase or decrease for each account affected. Larry Nevers, Withdrawals is increased by $1,000. Cash in Bank is decreased by $1,000. Chapter 5 Review CHAPTER 5 (continued)

48. 47 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Answer 1 On October 24 Larry Nevers, the owner of Aqua Pool, took $1,000 out of the business for personal use. Using the Business Transaction Analysis method, list the steps you would use to record this transaction. Assume that accounts for Cash in Bank and Larry Nevers, Withdrawals exist. Step 4: Which account is debited and for what amount? Increases in the owner’s withdrawal account are recorded as debits. Debit Larry Nevers, Withdrawals for $1,000. Chapter 5 Review CHAPTER 5 (continued)

49. 48 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Answer 1 On October 24 Larry Nevers, the owner of Aqua Pool, took $1,000 out of the business for personal use. Using the Business Transaction Analysis method, list the steps you would use to record this transaction. Assume that accounts for Cash in Bank and Larry Nevers, Withdrawals exist. Step 5: Which account is credited and for what amount? Decreases in asset accounts are recorded as credits. Credit Cash in Bank for $1,000. Chapter 5 Review CHAPTER 5

50. 49 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Question 2 Why do expense accounts have a normal debit balance if they are temporary capital accounts and owner’s capital accounts, which are permanent accounts, have a credit balance? Chapter 5 Review CHAPTER 5

51. 50 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Answer 2 Expenses are the cost of doing business and therefore as expenses increase, owner’s equity decreases. Owner’s capital accounts decrease with a debit; therefore, increases in expenses are recorded as debits. Chapter 5 Review CHAPTER 5

52. 51 Glencoe Accounting Unit 2 Chapter 5 Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Resources Glencoe Accounting Online Learning Center English Glossary Spanish Glossary