1. Pay Items, BOE and TRNS*PORT Paul Herring FDOT State Estimates Office (850) 414-4197 SC 994-4197 paul.herring@dot.state.fl.us

2. Topics Who are we?Who are we? What do we do?What do we do? What can we do for you?What can we do for you? What you can do for us!What you can do for us!

3. Who Are We? 2 Sections in Central Office Estimates:2 Sections in Central Office Estimates: –Preliminary Estimates section provides QA and expertise to District Estimators. –Estimating Systems Support section provides technical support in the usage of the 2 estimating systems used by the Department: LRELRE TRNS*PORTTRNS*PORT

4. ESS Staff and What We Do Dale Stanley – LRE Administrator and ESS section ManagerDale Stanley – LRE Administrator and ESS section Manager Paul Herring – C.O. Applications Manager and Security Coordinator for TRNS*PORT PES & CES and Web InterfacePaul Herring – C.O. Applications Manager and Security Coordinator for TRNS*PORT PES & CES and Web Interface Melissa Hollis – Basis of Estimates CoordinatorMelissa Hollis – Basis of Estimates Coordinator Tyrone Ware – LRE and TRNS*PORT supportTyrone Ware – LRE and TRNS*PORT support Dorothy Tyndall – Training SupportDorothy Tyndall – Training Support Paul, Melissa and Tyrone all provide support for the Master Pay Item File

5. What Do We Do for You? Coordination between user community and programmersCoordination between user community and programmers User support for estimating systemsUser support for estimating systems –Ensure that systems are working properly to meet your needs; –Represent FDOT’s interests in prioritization of future changes to Trns*Port software. TrainingTraining

6. TRNS*PORT Support Liaison between users and programming staffLiaison between users and programming staff –Identification of system errors –Identification of needed enhancements –Testing of system upgrades Monitor userids and rolesMonitor userids and roles Coordinate with system developer (Infotech, Inc.) in the prioritization of enhancements and in guiding the future direction of the TRNS*PORT software.Coordinate with system developer (Infotech, Inc.) in the prioritization of enhancements and in guiding the future direction of the TRNS*PORT software. Provide training to District estimatorsProvide training to District estimators

7. Web Interface Support Maintain Master Pay Item ListMaintain Master Pay Item List Coordinate with programming staff in the development and maintenance of programs to assist designers:Coordinate with programming staff in the development and maintenance of programs to assist designers: –Designer Interface –Project Edit Report –Pricing tools –Summary of Quantities –Cross-reference

8. Systems Interaction LAS TRNS*PORT CES TRNS*PORT CES Web Interface Web Interface

9. Helpful Hints Verify the letting date and Spec Year (this information is shown on the project summary, above the project’s category list in the Designer Interface).Verify the letting date and Spec Year (this information is shown on the project summary, above the project’s category list in the Designer Interface).

10. Helpful Hints For new projects, verify the letting date and Spec Year (this information is shown on the project summary, above the project’s category list in the Designer Interface).For new projects, verify the letting date and Spec Year (this information is shown on the project summary, above the project’s category list in the Designer Interface). –For projects let through 12/2006, the pay item Spec Year (and Master File) will be ’04; –For projects let on or after 1/2007, the pay item Spec Year (and Master File) will be ’07; –If the letting date and Spec Year are not correct, STOP! Contact the Project Manager and/or District Estimates Office.

11. Helpful Hints If you are updating a project:If you are updating a project: –First, run a Project Edit report –If the report shows pay Items are now invalid: Check the BOE to identify replacement itemsCheck the BOE to identify replacement items Check the Master File to see if replacement items are includedCheck the Master File to see if replacement items are included –If the replacement item is not in the Master File, you will have to request it: E-mail your Project Manager and/or District Estimates Office with items that need to be opened. Include:E-mail your Project Manager and/or District Estimates Office with items that need to be opened. Include: –Project Number and Letting Date –Pay Item Number and Description –Your Name and Contact Number

12. Helpful Hints Update your project to include the new item(s):Update your project to include the new item(s): –Update your project through the Designer WebPages. –Run a Project Edit List, as well as a Project Summary / Proposal Summary. Note: If you have made changes to the project and they do not appear on your summary, contact your District Estimates Coordinator (he/she will need to run a process).Note: If you have made changes to the project and they do not appear on your summary, contact your District Estimates Coordinator (he/she will need to run a process).

13. What You Can Do For Us If you print the BOE, keep your copy current.If you print the BOE, keep your copy current. –Anything before 2006, throw it out! –Print only the pages/sections you need. Keep current of pay item changes:Keep current of pay item changes: –Valid –Obsolete –Replacement Reference Master Pay Item ListReference Master Pay Item List Follow the chain of command in requesting new pay items or troubleshooting:Follow the chain of command in requesting new pay items or troubleshooting: –Project Manager –District Estimates staff –Central Office Estimates staff

14. Why Should You Visit the Estimates Web Site? Latest up-to-date Basis of EstimatesLatest up-to-date Basis of Estimates Summary of Major Changes (April & October)Summary of Major Changes (April & October) Pay Item Request formPay Item Request form Calendar of upcoming trainingCalendar of upcoming training Helpful hintsHelpful hints Contacts – District and Central OfficeContacts – District and Central Office

15. Our Mission Our mission is to provide support to Designers and Estimators in the development of pre-bid estimates.Our mission is to provide support to Designers and Estimators in the development of pre-bid estimates.