1. Discovery on the Cheap

2. Steve Thompson Disclaimer
The views expressed in this presentation are those of the author and do not reflect the views, opinions, policy or position of the Oklahoma Dept. of Environmental Quality

3. Set the Stage
All final paper documents are retained in Central Records
Users do not have admin rights on their PCs
ODEQ uses MS Exchange for
Oklahoma Retains forever and ever and ever and ever

4. Discovery / Open Records Act
Paper
Electronic Documents (and data bases)
Phone Messages
Social Media
Personal Phones, PCs, Flash Drives, etc.
Disaster Recovery Tapes

5. Discovery / Open Records Act
Paper
All final paper records are retained in Central Records (not drafts or working documents)
Central Records personnel do the searches and copy or scan the results
Very large requests are sent to scanning vendors

6. Discovery / Open Records Act
Paper
E-Documents
E-Documents are created and maintained on network drives (not PCs)
IT personnel perform the searches based on keywords agreed upon by the attorneys
Software used; DT Search, Windows Search, Nessus

7. Discovery / Open Records Act
Paper
E-Documents
Exchange Journaling is used to capture all to and from the server.
Premirus-Edoctus is used as the query tool *
Attorneys do all discovery searches *
External hard drives and flash drives are used to transfer s

11. Contact Info
Roy Walker
Information Systems Administrator
Department of Environmental Quality
707 N. Robinson, Oklahoma City, OK 73102
Office: / Cell: