2 Steve Thompson Disclaimer The views expressed in this presentation are those of the author and do not reflect the views, opinions, policy or position of the Oklahoma Dept. of Environmental Quality
3 Set the StageAll final paper documents are retained in Central RecordsUsers do not have admin rights on their PCsODEQ uses MS Exchange forOklahoma Retains forever and ever and ever and ever
4 Discovery / Open Records Act PaperElectronic Documents (and data bases)Phone MessagesSocial MediaPersonal Phones, PCs, Flash Drives, etc.Disaster Recovery Tapes
5 Discovery / Open Records Act PaperAll final paper records are retained in Central Records (not drafts or working documents)Central Records personnel do the searches and copy or scan the resultsVery large requests are sent to scanning vendors
6 Discovery / Open Records Act PaperE-DocumentsE-Documents are created and maintained on network drives (not PCs)IT personnel perform the searches based on keywords agreed upon by the attorneysSoftware used; DT Search, Windows Search, Nessus
7 Discovery / Open Records Act PaperE-DocumentsExchange Journaling is used to capture all to and from the server.Premirus-Edoctus is used as the query tool *Attorneys do all discovery searches *External hard drives and flash drives are used to transfer s
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