1. Scottish Higher Education Digital Library (SHEDL) Richard Parsons University Librarian (at Dundee) Chair of SHEDL r.parsons@dundee.ac.uk - The Scottish Library Consortium (SHEDL) - Open Access - Recent SHEDL eBook Tender

2. SHEDL Location

3. Scottish Higher Education Digital Library (SHEDL) - The Scottish Library Consortium (SHEDL)

4. SCURL Characteristics Scottish Confederation of University & Research Libraries has the formal status of a independent voluntary association, supported by National Library of Scotland As a smaller confederation began work in 1977 Has clear aims to benefit the users and Library operations Has a constitution, officers, representatives and voting procedures Chair, Vice Chair, Secretary, Treasurer Operates via Officers, Plenary, Business Committee and Working Groups Plenary meets 4 X per year, BC 4 X per year

5. Environment for HE Library Management and Collaboration in Scotland CILIP SLIC SCURL Business Committee 18 Scottish HE Institutions + NLS + NMS + Open University + Edinburgh & Glasgow Public Reference Libraries SCONUL National Library of Scotland British Library UK Library Colleges RLUK LIBNET COP Scotland’s Colleges SHEDL SCURL Business Plan SCURL Service Development Manager & support Public Libraries School Libraries SFC JISC & JISC Collections Research Collections SDLC IRIScotland eBooks Conference SCOPNET SCURL Working Groups SCURL National Museum of Scotland NHS eLibrary HEIDS

6. SCURL Characteristics SCURL Working Groups SCOPNet Books SCOPNet Periodicals Scottish Higher Education Digital Library (SHEDL) Access Group Health Group Special Needs Group Walk-In Access Group

7. SCURL Characteristics SCURL Affiliated Groups SDLC – Scottish Digital Library Consortium (shared Library systems services & procurement) Music and Audio Resources Scotland Group (MARS) Rare Books in Scotland Group (RBIS) Scottish Universities Special Collections & Archives Group (SUSCAG) Scottish Visual Arts Group (SVAG) Scottish Working Group on Official Publications (SWOP)

8. SCURL - Scottish Higher Education Digital Library (SHEDL) SHEDL works to secure collaborative access to digital content for Scottish HE Set of principles Procures mainly via JISC Collections Contracts with individual publishers (3800 + titles) 20% of Institutional Library budgets eJournal bundles, multimedia, bibliometric tools, OA APCs, eBook packages.

9. Types of Purchasing Consortia Centrally funded Collaboratively funded Open - optional Closed - compulsory Ireland - IREL WHEEL German DFG JISC eCollections SHEDL JISC Collections NESLI opportunities SURFMart France – BSN, ISTEX Russia Arizona State Uni. Consortium eBooks Fin-eLib ICOLC CRIStin JORUM

10. SHEDL Structure SCURL Business Committee 18 Scottish HE Institutions + NLS + NMS + Open University + Edinburgh & Glasgow Public Reference Libraries SHEDL SCOPNET Procurement of books, some ebooks and paper journals SCURL SCURL Plenary Committee (all) Steering Committee Working Group Chair SHEDL Administrator Vice-chair WG Lead Negotiators

11. SHEDL Principles Common access to all in Scottish HE (+NLS & NHS) Cost contributions based on historic cost Access sustained to entire collections 3 – 4 year contracts, including transfer titles Minimal annual increases APC compensation requested Manage by regular coverage audits

12. Publisher Costs for Scottish Universities

13. SHEDL - Managed

14. Current SHEDL Contracts & Cost

15. SHEDL Electronic Collection Managing a digital collection Easier for the students No physical constraints Does require virtual management processes (clearing catalogue, link resolvers etc) Efficiency in shared procurement and management Expanded collection for many SHEDL partners Common collection across Scotland Other aspects of collection support could follow – single LMS, single discovery system, single IL instruction,

16. Publisher Benefits on Partnering with SHEDL Sustaining their business Single invoice and administrative efficiency Single access management (perhaps in future) 3 year (+) bundle deal with sustained income Focus sales effort elsewhere Extend sales through formats – journals, eBooks, course packs, multimedia Preferential access to Scottish authors (originators) Secure renewal

17. SHEDL Collection Development How to decide on targets: -Invite suggestions from SHEDL institutions -Audit current coverage -Listen to offers from publishers -Propose tender-based bids And when a target is identified….

18. SHEDL Collection Expansion How can a closed consortium agree? -Trust -Knowledge of offer & interest -Acceptance fair pricing models -Historic purchase -Usage modification when appropriate -Payment by institutional academic income -Allowance for specialist institutions -Acceptance that not every deal in beneficial for all -Some difficult and challenging discussions -Celebrate the achievements

19. SHEDL – Complexity in Resource Acquisition SWETS NLS EBSCO Intermediaries Jisc Coll. SHEDL Con. Online Eduserve Institutions Items 18 HE + NLS CUP Sage APUC Neg. Neg L B Sage eBooks Neg. L B Neg. Neg. L Banker ACM Banker Neg. License IEEE Neg. L Agent Neg. Science D 18 HE + NLS 8 HE License CINAHL Banker 12 HE Banker License 5 HE

20. Single Payment Solution Calculate the annual commitment Institutions deposit this with Jisc Collections in September each year Uni Library staff authorise each payment by email/secure web-form Individual publishers paid collectively by JC Interest paid on the money deposited Any changes openly managed Refunds would be possible

21. Scottish Higher Education Digital Library (SHEDL) - Open Access

22. We are here

23. Funding Scholarly Publishing and Access Authors Green Articles Gold APCs Conventional Articles Readers Subscription Journals Pure Gold OA Journals Subscriptions Researchers Repositories Reviewers / Editors Total cost of research per article can be estimated at $100,000

24. Funding Scholarly Publishing and Access Authors Green Articles Gold APCs Funders Consortial purchase Conventional Articles Readers Subscription Journals Pure Gold OA Journals Subscriptions Pay per view APCs Research funding Salaries Researchers Repositories Costs Reviewers / Editors Total cost of research per article can be estimated at $100,000 Libraries

25. Open Access and REF 2020 Discipline Rep. e.g. PubMed Journal Discovery Pure Peer review process Author’s accepted manu- script Gold Green Author’s original article Final published version Repositories Final published version Exception Access Access (+ embargo)

26. SHEDL Managing Open Access Most making APCs payments for Gold (also recommending Green where possible) Pursuing the recovery of APC against subscription – Substantial discount (90%) for APC for comprehensive subscription payment (Sage) – Gold for Gold – APC vouchers for comprehensive subscription payments (RSC) – Subscription offset – Reduced annual cost, based on previous year APC collective payments (new) Also package purchase of APCs, small discount schemes, Libraries funding OA publishing

27. Scottish Higher Education Digital Library (SHEDL) - Recent SHEDL eBook Tender

28. APUC / SHEDL eBook Purchase Just completed Covers about £1M expenditure per year Divided into three lots Lot 1 – Title by title purchase from resellers (Coutts, Dawsons) Lot 2 - DRM-free packages purchased direct from publishers (£600k per annum) – Now providing access to 28000 eBooks from Elsevier, Oxford University Press, Palgrave, Sage, Wiley Lot 3 – Aggregator packages from companies like EBSCO, Proquest, SWETS

29. eBook Value If you can determine an estimated depreciation curve for a set of books, then you can estimate value based on: -Lease -Bundle purchase -Purchase / lease combinations -PDA (another form of purchase / lease combination) Beware: -New editions -Title price multipliers (consortium or textbooks) -Storage cost savings -Hosting charges -Value by usage data

30. Determining eBook Value Idealised model of depreciation 0 to 5 years – 25% 6 to 15 years – 15% 15 + years – 5%

31. 2011 2012 2013 2014 2015 201620172018 2010 SHEDL Recommended Model A – Access and Annual Full List Purchase 2011 2012 2013 2014 2015 201620172018 2010 2011 2012 2013 2014 2015 201620172018 2010 Perpetual rights to 2013 titles purchased in 2014 Perpetual rights to 2014 titles purchased in 2015 Perpetual rights to 2015 titles purchased in 2016 Number of titles (expected to be > 95% of publisher titles) Access to yellow lists provided to ensure initial access as the purchase periods are developed. Purchase is made from the previous year, and access is provided to the following year to ensure publisher material is available. Olive colour indicates previously purchased material.

32. 1990 to 2011 2012 2013 2014 2015 201620172018 Pre 1990 SHEDL Recommended Model B –Full List Leased Access 2012 2013 2014 2015 201620172018 Pre 1990 2012 2013 2014 2015 201620172018 Pre 1990 Access rights to 2014 and all previous eBooks published or available Number of titles (expected to be > 95% of publisher titles) Access rights to 2015 and all previous eBooks published or available Access rights to 2016 and all previous eBooks published or available 1990 to 2011

33. 2011 2012 2013 2014 2015 20162017 2010 SHEDL Recommended Model C – Access and Evidence-Based Purchase 2011 2012 2013 2014 2015 20162017 2010 2011 2012 2013 2014 2015 20162017 2010 Yellow indicates access, green is evidence-based purchased at the end of 2014 Yellow indicates access, green is evidence-based purchased at the end of 2015, olive colour is previously purchased titles Yellow indicates access, green is evidence-based purchased at the end of 2016, olive colour is previously purchased titles Number of titles (expected to be > 95% of publisher titles)

34. SHEDL eBook Purchases by Tender Lot 2: Direct purchase of DRM-free eBook packages Issue tender Accept publisher submissions Outline parameters Purchase £ Purchase / lease / EBS Evaluate submissions quality Evaluate submissions cost Favourable? Open mini competition Publishers now belong on a Framework Favourable? Evaluate collectively Indicate £ Negotiation Finalise bids received

36. SHEDL eBook License Characteristics Standardise ? 1.Complete perpetual purchase of annual collection 2.Lease of entire collection 3.Evidence Based Purchase including lease of current five year collection – All institutions gain access – Evidence based items purchased at multiplier of 2 (3?) – Full access rolls forward one year, each year At tender call – ensure comprehensive participation Run mini-competitions regularly

37. Scottish Higher Education Digital Library (SHEDL) - Where Next for SHEDL?

38. Where next for SHEDL? 1.Capitalise on KB Plus centralised administration 2.Target effort to include all the major publisher bundles (IoP, Wiley, Taylor & Francis, Elsevier) 3.Continue to achieve high renewal rate 4.Centralise administration to reduce collective effort 5.Continue SHEDL expansion for eBook package purchase