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Nevada Site Office Management & Operating Contractor Post Award Briefing Jay H. Norman Source Evaluation Board Chair.

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Presentation on theme: "Nevada Site Office Management & Operating Contractor Post Award Briefing Jay H. Norman Source Evaluation Board Chair."— Presentation transcript:

1 Nevada Site Office Management & Operating Contractor Post Award Briefing Jay H. Norman Source Evaluation Board Chair

2 Overview Major Contract ElementsMajor Contract Elements Contractor OrganizationContractor Organization Key PersonnelKey Personnel Transition PlanTransition Plan Schedule for Document ApprovalSchedule for Document Approval NSO ActionsNSO Actions NSO Transition TeamNSO Transition Team

3 Major Elements New Contract Clauses Contractor Assurance System (CAS)Contractor Assurance System (CAS) –Identifies risks, key activities, and accountabilities –Notification to CO of significant changes –Rigorous, risk based, credible self-assessments, feedback and improvement –Encourages third party certifications (VPP, ISO 9001, ISO 14001) –A method of validating assurance processes –Integration with ISM and ISSM

4 Major Elements New Contract Clauses (Cont) NNSA/NSO OversightNNSA/NSO Oversight –Contractor cooperation with NSO personnel –Nuclear facility and high hazard activities, oversight at transaction level –When CAS is operating effectively, nonnuclear operations oversight at systems level –For programs, projects, and business systems, oversight focus on PEP and CAS metrics and targets

5 Major Elements New Contract Clauses (Cont) Parent Organization OversightParent Organization Oversight –Monitor Contractor’s programmatic ISM and ISSM performance –Assist Contractor in meeting mission and operational requirements

6 Major Elements New Contract Clauses (Cont) Award TermAward Term –Initial contract performance period – 5 years –Starts in second full year of the contract –Must meet performance objectives: Meets all commitments in support of Stockpile Stewardship Levels 1 and 2 milestones identified in the Milestone Reporting ToolMeets all commitments in support of Stockpile Stewardship Levels 1 and 2 milestones identified in the Milestone Reporting Tool Earns greater than 95% of Incentive Fee performance measures in PEPEarns greater than 95% of Incentive Fee performance measures in PEP Award Fee rating greater than 85% in PEPAward Fee rating greater than 85% in PEP Meets or exceeds Award Term Incentives in PEPMeets or exceeds Award Term Incentives in PEP –If met, contract can be extended one year up to a maximum of 10 years total contract performance

7 Major Elements New Contract Clauses Award Term (Cont) –Decision on Award Term is unilateral by FDO –Failure to earn Award Term twice makes clause inoperative –“Significant failure” can result in loss of up to 3 years of earned Award Term Defined by CODefined by CO In areas of management controls or performance failureIn areas of management controls or performance failure

8 Major Elements New Contract Clauses (Cont) Liaison Support with OGAsLiaison Support with OGAs –Requires Contractor to support NSO interface with other agencies. Examples: DNFSBDNFSB AFAF State regulatory agenciesState regulatory agencies

9 Major Elements Similar Contract Clauses Workforce Transition, Contractor Compensation, Benefits, Pension, and Labor RelationsWorkforce Transition, Contractor Compensation, Benefits, Pension, and Labor Relations –Retain existing employees except current Key Personnel and direct reports –Existing labor agreements to remain in force –Salary and benefits comparable to existing –Pension plan preserves accrued benefits and recognizes earned service credit –Personnel Appendix to be submitted for CO approval

10 Major Elements Similar Contract Clauses Fee PolicyFee Policy –No change from current contract Performance Based ManagementPerformance Based Management –No change from current contract Continuation of Predecessor Contractor’s ObligationsContinuation of Predecessor Contractor’s Obligations –Contractor will assume existing agreements and regulatory obligations entered into under the current contract

11 NSTec Organization and Key Personnel

12 Proposed NSTec Governance NSTec Board of Directors Jim O’Neill, Chair 4 NG 1 CH2MHILL 2 AECOM 1 NFS Provide Assistance and Consultation as required by NSTec General Manager Parent Organization Oversight Committee Gregg Donley, NG; Chair with one or more senior executives from each partner NSTec, LLC General Manager Dr. Steven M. Younger Deputy General Manager Mike Butchko Senior Advisory Group Troy Wade Bob Seldon Lisa Gordon-Hagerty 1.Monitor activities, performance, and issues with focus on ISM, ISSM, nuclear and non-nuclear operations 2.Bring best practices and lessons learned 3.Facilitate NSO interaction at corporate level 4.Assess adequacy of employee compensation and incentive programs 5.Bring corporate support as needed 1.Appoint NSTec General Manager and evaluate performance 2.Assess performance and provide reachback to corporate resources 3.Develop/Update Parent Organization’s Oversight Plan 4.Act as fiduciaries wrt NSTec including appointment/ oversight of audit committee

13 ESH&Q Functions Mgr/Dep ESH&Q Bus Ops/CFO Plan&IntegPlan & IntDE&SS TR Def Fac & Nuc Ops Expermnt Hmlnd Sec & Def App Env MgtSite Ops Environmental Policy & Compliance Safety & Health Quality Assurance Independent Audit & Assessment Gary Griess

14 Business Operations & CFO Functions Mgr/Dep ESH&Q Bus Ops/CFO Plan&IntegPlan & IntDE&SS TR Def Fac & Nuc Ops Expermnt Hmlnd Sec & Def App Env MgtSite Ops Controller Contracts and Purchasing Project Finance and Budgets Information Technology Jack Stumpf

15 Planning & Integration Functions Mgr/Dep ESH&Q Bus Ops/CFO Plan&IntegPlan & IntDE&SS TR Def Fac & Nuc Ops Expermnt Hmlnd Sec & Def App Env MgtSite Ops Cost Estimating Baseline Integration and Control Performance Measurement, Risk Analysis and Strategic Planning IT System Design and Reporting Al Rubalcaba

16 DESS – Experimentation Functions Mgr/Dep ESH&Q Bus Ops/CFO Plan&IntegPlan & IntDE&SS TR Def Fac & Nuc Ops Expermnt Hmlnd Sec & Def App Env MgtSite Ops Physics Experimentation Diagnostic Development and Instrumentation Livermore Operations Los Alamos Operations Jim Holt

17 Test Readiness Functions Mgr/Dep ESH&Q Bus Ops/CFO Plan&IntegPlan & IntDE&SS TR Def Fac & Nuc Ops Expermnt Hmlnd Sec & Def App Env MgtSite Ops Readiness Planning High Bay Authorization Basis Archiving Field Operations Ping Lee

18 Defense Facilities & Nuclear Operations Functions Mgr/Dep ESH&Q Bus Ops/CFO Plan&IntegPlan & IntDE&SS TR Def Fac & Nuc Ops Expermnt Hmlnd Sec & Def App Env MgtSite Ops Resources/Requirements Management Nuclear Facilities Management and Support Operations and Nuclear Support Non-Nuclear Facilities and Management Support Dave Post

19 Homeland Security & Defense Applications Functions Mgr/Dep ESH&Q Bus Ops/CFO Plan&IntegPlan & IntDE&SS TR Def Fac & Nuc Ops Expermnt Hmlnd Sec & Def App Env MgtSite Ops Emergency Response Non-Proliferation Counter Terrorism Center Other DOE & Non-DOE Work Bob Summers

20 Environmental Management Functions Mgr/Dep ESH&Q Bus Ops/CFO Plan&IntegPlan & IntDE&SS TR Def Fac & Nuc Ops Expermnt Hmlnd Sec & Def App Env MgtSite Ops Waste Operations Waste Programs Nuclear Waste Transport Environmental Restoration and Monitoring John Ciucci

21 Site Operations Functions Mgr/Dep ESH&Q Bus Ops/CFO Plan&IntegPlan & IntDE&SS TR Def Fac & Nuc Ops Expermnt Hmlnd Sec & Def App Env MgtSite Ops Engineering Medical Services Emergency Operations Services Construction Services Facilities and Infrastructure Logistics Services A.C. Hollins

22 NSTec Critical Activities Mobilization of the Transition Team 1 AprilMobilization of the Transition Team 1 April NSO approval of the Transition Plan~15 AprilNSO approval of the Transition Plan~15 April Accept transfer of incumbent personnelAccept transfer of incumbent personnel Prepare employee benefit packagesPrepare employee benefit packages Prepare and validate payroll systemPrepare and validate payroll system Prepare and validate ES&H PlanPrepare and validate ES&H Plan Prepare to execute oversight planPrepare to execute oversight plan Validate process to accept assetsValidate process to accept assets

23 NSTec Key Issues SafetySafety Incumbent employeesIncumbent employees Continuity in operationsContinuity in operations Communication and relationshipsCommunication and relationships

24 Schedule for NSO Approval of Contractor’s Key Documents Transition PlanTransition Plan Personnel Appendix APersonnel Appendix A Parent Organization Oversight PlanParent Organization Oversight Plan Diversity PlanDiversity Plan Small Business Plan Approved by Procurement COSmall Business Plan Approved by Procurement CO

25 NSO Actions Support review/approval process for documentsSupport review/approval process for documents Provide information to assist Contractor during transitionProvide information to assist Contractor during transition Issue new COR delegationsIssue new COR delegations

26 NSO Transition Team Core TeamCore Team –Team LeaderJay Norman –Legal AdvisorKathy Izell –BusinessDarby Dieterich –National SecurityJohn Leppert –AdministrativeCatherine Morris Points of ContactPoints of Contact –SafetyMike Marelli –InfrastructureGerry Babero –EnvironmentSabine Curtis –SecurityHeidi Brock –Human Relations AdvisorAndy Gonzales (SC)


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