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CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS General Services Department GS Administrative Information Services.

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Presentation on theme: "CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS General Services Department GS Administrative Information Services."— Presentation transcript:

1 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS General Services Department GS Administrative Information Services Writing a good CV Rostislav Titov, CERN

2 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Why? 150 candidates applied 30 candidates selected for testing 10 candidates interviewed 1 person gets the job Typical selection process

3 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Conclusions Your CV should really stand out –outstanding CV shows your talent and motivation It should be tailored to employee’s needs –modify your CV for each employer Don’t give the recruiter a reason to reject it –funny , weird hobby, spelling mistake… Your challenge: writing a CV that would impress a recruiter in 20 seconds and will be among the 20% of not rejected ones.

4 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS General Principles 1-2 (or 3) pages maximum Nice layout, readable 11pt typeface Well-structured Every word and line should be relevant No spelling or grammar mistakes! Don’t write in the first or third person  I improved the work process …  He improved the work process … Improved the work process …

5 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Types of CV Chronological –what most recruiters would expect –focuses on work history –best if you have a strong, solid history Functional –focuses on skills and experience –good if you don’t have a lot of work history –good if you change career or have gaps Combination –first skills and experience, then work history –best if you want to highlight relevant skills while also showing your work history

6 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Chronological CV Personnel Information Work history Reverse-chronological, recent jobs first Summary Education and training Skills Publications Other relevant information

7 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Functional CV Personnel Information Skills & Competencies Summary Education and training Work history & Other information

8 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Combination CV Personnel Information Work history Summary Education, training, other relevant information Detailed competencies and skills

9 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS CONTENTS  Personal Information  Summary  Work History  Competencies & Skills  Education & Training  Spoken Languages & other information

10 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Personal Information Name –make it stand out by using a larger font Contact details (make sure they are correct!) Age or date of birth –possible but not required Including photo is not recommended –unless really important for job (i.e. model business) –you are judged by ability to work, not by your smile –photos in CVs are not allowed in some countries Marital status, nationality, height, weight, … –NO (unless needed)! It is not your profile on a dating site –in some countries it is illegal for recruiters to ask

11 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Don’t use your current employer’s mailbox –you may find yourself in an awkward situation –the CV might “fire” after you quit the company Make sure your contact details are correct –not a rare reason of non-inviting good candidates Create a new professionally-looking –it just takes 5 minutes –try to deriver it from your name/surname A funny address could ruin your CV

12 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Summary Not strictly required… but extremely important No more than 3-6 lines It is the first (and possibly the only!) thing the recruiter will read Don’t put your objectives, tell who you are (tailored approach vice “wide shot”) Don’t use quotations (your CV will be rejected!) “A regional branch employee looking for a job in the headquarters decided to show his sense of humour and knowledge of Russian classics by starting his CV with: "Милый дедушка Константин Макарыч, сделай божецку милость - забери меня отсюда..." (Dear grandfather, Konstantin Makaritch, for Christ's sake, I beg you, take me away – A. Chekhov). P.S. Refused. We have too many clowns already.”

13 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Summary Cliché You are expected to be… Redundant Not perceived well “A good team player, self-organized and highly motivated, is looking for an interesting well-remunerated job” This summary is a waste of space and is counterproductive Poor Summary

14 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Good Summary “A J2EE developer with over 7 years of experience in writing and supporting large-scale software in multinational teams. Lead architect of a corporate Java-based system (16’000+ users).” Vacancy: “An international company is looking for a J2EE developer for maintaining and developing a corporate recruitment system”. Tailored to the employee’s needs Immediately tells you have the right profile

15 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Work History Chronological, recent jobs first No unexplainable gaps −include reasonable explanations −do not cheat Explain in which sector/area the company works if it is not obvious (what is Beeline?) List your key responsibilities/achievements Use action “resume words”!

16 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Power Words Including power resume words increases chance of getting hired by 80%! accelerated accomplished achieved addressed administered advanced advised applied arranged assessed assisted assured audited awarded built changed chaired clarified classified collected compared completed conducted conceptualized considered consolidated constructed controlled converted coordinated corrected created defined delivered demonstrated described designed developed devised diagnosed directed distributed documented doubled drafted earned edited endorsed enlarged ensured established estimated evaluated examined expanded explained explored extended financed formulated found gathered generated guided handled helped identified implemented improved incorporated increased innovated installed interviewed introduced invented invested investigated launched led made maintained managed measured modified moved negotiated opened organized participated performed persuaded planned prepared presented processed procured promoted proposed provided published purchased questioned raised realized received recommended recruited redesigned reduced reorganized repaired replaced reported researched resolved restored revamped reviewed revised saved selected set up simplified sold solved specified staffed streamlined strengthened structured studied submitted succeeded suggested summarized supervised surveyed systematized tackled tested traced trained transformed translated treated tripled troubleshoot turned tutored uncovered unified unraveled updated upgraded used utilized verbalized verified visited widened worked wrote …

17 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Best Insulation, Ltd., May Now Vice-Director  Managed daily operations of a $1 million foam insulation company.  Restructured product pricing/discounts resulting in an 80% bid acceptance rate.  Implemented new bidding process utilizing Excel spreadsheets to formulate more accurate bids.  Doubled company income by optimizing internal business processes Crazy Constructions, April 2006 – May 2009 Manager  Optimized business process allowing to save about 150’000$ per year  Trained and supervised work crews in more efficient product installation techniques that have reduced material waste by 20% and labour hours by 43%.  Established a new safety policy “Russian House” Construction company, April 2001 – April 2006 Work superintendant  Supervised construction of 2 skyscrapers in the Moscow business centre  Directly managed work of about 150 workers  Improved construction quality by introducing innovative building techniques  Managed  Restructured  Implemented  Doubled  Optimized  Trained and supervised  Established  Supervised  Directly managed  Improved Work History: example

18 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Dealing with gaps in the career Don‘t list the month for “over a year” positions −e.g. say Freelance, consulting, volunteering count as a job! −list them as you would list other jobs (job title, dates, etc.) −If you were on training, list it in the “Education” For big gaps, put the explanation in the history −consider everything you were doing (e.g. travel, family) −try to present them so they're relevant to your job objective Explain irrelevant gaps honestly and with dignity −don‘t refer to illness or unemployment, write instead about something you were doing during that time, even if it’s not related to your job objective.

19 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Dealing with gaps in the career (2) Here are some “job titles” to cover gaps:  Full-time Student  Independent Study  Full-time Parent  Family Management (or Home Management)  Family Financial Management  Adventure Travel (or Travels to …)  Personal Travel Call the section “History” instead of “Work History” if it includes “gap descriptions” Be prepared to explain gaps at the interview

20 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Competencies & Skills Start with the most relevant skills Indicate your level of proficiency –how many years of experience? –when have you used it last time? –have you used it in real projects or just for fun? Give examples –use action words Don’t waste much space on irrelevant skills –will Lisp skills help you to get a Java-coder’s job? Don’t put things you are not easy with

21 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Competencies & Skills: Example Human Resources (8 years of experience, last used in 2012)  Established a pro-active career monitoring process (2012)  Designed and implemented a modern recruitment and staffing policy (2010)  Improved staff selection process by introducing a new software tool (2007)  Comprehensive understanding of Russian employment law legislation Leadership & Project Management (4 years of experience, last used in 2012)  Designed, staffed and lead an award winning new recruitment unit  Introduced Key Performance Indicators in HR selection process  Directly supervised 18 persons

22 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Competencies & Skills: Example 2 Java – over 7 years of experience (J2EE/Spring/GWT/Hibernate)  Lead developer of a large corporate Java-based system  Designed robust and scalable web applications (16’000+ users)  Developed a billing application (1500 users) using Spring/GWT  Improved system maintainability by rewriting it with Hibernate C++ – 4 years of experience (last used in 2010)  Created an expert system for Government of Ukraine  Maintained and enhanced 7 mission-critical C++ applications Web technologies – 5 years of experience  Redesigned web interface of a big corporate system with AJAX  Created a corporate web site with HTML5/CSS3/JQuery

23 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Education Most recent and most relevant first Give qualification details, place and date –you can include incomplete qualifications but make it clear that you have not completed them yet Do not include irrelevant qualifications Include relevant training (e.g. courses) and other facts (e.g. prizes in school competitions) Experienced job seekers: include basic facts

24 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Other Information Languages –With some details (oral skills, reading skills, etc.) List of publications / presentations Don’t put “references available upon request” –You are expected to provide them if needed anyhow Hobbies? Don’t mention them, unless you are sure they will help to get the job! –They take precious space –Employers don’t have to care –Weird or inappropriate hobbies could lead to a fail “Hobbies: computer games, hacking web sites”

25 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS COMPOSITION  Don’t use too many fonts and colors  Main font size 10-12pt  A bit of colour might improve the CV

26 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Structuring This is how recruiters look at your CV

27 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Structuring Java. Over 7 years of experience (J2EE/Spring/GWT/Hibernate). Lead developer of a large corporate Java-based system. Designed robust, durable and scalable web applications used by thousands of persons worldwide and available on 24/7 basis. Developed a billing application (1500 users) using Spring/GWT architecture. Improved system maintainability by rewriting it with Hibernate. Java – over 7 years of experience (J2EE/Spring/GWT/Hibernate)  Lead developer of a large corporate Java-based system  Designed robust and scalable web applications (16’000+ users)  Developed a billing application (1500 users) using Spring/GWT  Improved system maintainability by rewriting it with Hibernate ♦ ♦ ♦ ♦ ♦

28 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Spelling and grammar No errors allowed!!! –they indicate you are uneducated, lazy, careless or not professional No red highlighting ≠ no errors –e.g. than ≠ then Show your CV to a friend Have it checked by a native speaker

29 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Distribution Use the best possible paper and printer Don’t fold unnecessarily Paper version PDF or Word format No ZIP, RAR, JPEG, TIFF,... Electronic version No one called… Perhaps I shouldn’t have sent my CV in CorelDraw format?

30 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS SOCIAL NETWORKS  Great tools for job hunting  Online profile might be more up to date than the CV  They don’t substitute the need for CV

31 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Social Networks Usage Very powerful professional network Get references and endorsements You could use it for company search Gives you a list of jobs you are interested in LinkedIn Don’t afraid to network on Facebook Friends who know you could help you Facebook Let people know you are looking Tell people what you are looking for Twitter

32 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Social Networks Dangers Survey: 70% of candidates refused based of what was found about them online Remove complaints about your job, any confidential work information, photos of yourself acting in an inappropriate way, … Make your Facebook profile private “Your first impression isn't made with a firm handshake – it's with a Google search”

33 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Questions?

34 CERN GS Department CH-1211 Genève 23 Switzerland cern.ch/gs-dep Internet Services GS AIS Template Europass: 5 documents to help European citizens make their skills and qualifications clearly and easily understood in Europe.


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