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© CGI Group Inc. Course Title Advantage 3.9 HRM Payroll Accounting Management – HRM to CORE.

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Presentation on theme: "© CGI Group Inc. Course Title Advantage 3.9 HRM Payroll Accounting Management – HRM to CORE."— Presentation transcript:

1 © CGI Group Inc. Course Title Advantage 3.9 HRM Payroll Accounting Management – HRM to CORE

2 Session Objectives Understand how to verify PAM data in HRM. Understand how to migrate payroll documents to CORE Understand how PAM data posts in CORE. Understand how CORE processes PAM data. Understand how to correct an expenditure document in CORE. 2 Objectives

3 Session Agenda 3 HRM: Verify PAM Data HRM: Migrate Payroll Documents to CORE CORE: Submit Payroll Documents HRM: Verify PAM Data This session provides an overview of the following PAM queries:  Payroll Accounting Management Detail (PAMPYDT)  PAM Statistics Inquiry (QPAMSTAT)  PAM Exception Inquiry (QPAMERR) CORE: Correct PAM Documents CORE: Post PAM Documents

4 Provides ability to drill down from:  PAM payroll document to accounting line  Accounting line to detail COA elements for all journal entries summarized on the accounting line. Verifying PAM Results in HRM A. Payroll Accounting Management Detail Inquiry 4  Enter as much search criteria as available  Document ID must be entered PAMPYDT Data Source in order of level of detail: PYRL_DOC_HDR, PYRL_DOC_ACTG, PYRL_EXPS(LIAB, FRNG)_JRNL_HST

5 5 Verifying PAM Results in HRM  Though the document data to be displayed is for a single document, the total amount field will contain the total for all documents of this type (e.g., PREXP- Expense)  To view accounting lines within the displayed document, select the applicable journal (i.e., Expense, Liability, Fringe) PAMPYDT

6 6 Verifying PAM Results in HRM The top grid displays all of the accounting lines in the payroll document entered in the Search criteria. When an accounting line is selected, all of the journal entries summarized in that accounting line will be displayed in the bottom grid PAMPYDT

7 By selecting a journal entry within the selected accounting line, the detail information will be displayed including:  General Information with source document ID  Fund Accounting  Detail Accounting Verifying PAM Results in HRM PAMPYDT

8 Verifying PAM Results in HRM PYRL_EXPS_JRNL(_HST) – Gross Pay PYRL_LIAB_JRNL(_HST) – Net Pay EMPLOYEE _ID EVNT_ TYP_ CD CNTRCT_ PAY_AMPYRL_DOC_ID PYRL_ ACTG_LN _NOPRLNP_DOC_ID PRLNP_ ACTG_LN _NO AAA12345REG2, PREXPPRLNP EMPLOYEE _ID DEDTYP _CD DED_ AMPYRL_DOC_ID PYRL_ ACTG_ LN_NOPRLNP_DOC_ID PRLNP_ ACTG_LN _NO AAA , PRLIA PRLNP Locating Accounting Line Detail Data from PAM Journals

9 Verifying PAM Results in HRM PYRL_LIAB_JRNL(_HST) – Deductions and Employee Fringe Benefit PYRL_FRNG_JRNL(_HST) – Fringe Benefits) EMPLOYEE _ID DEDTYP _CD DED_ AMPYRL_DOC_ID PYRL_ ACTG_LN _NOPRLNP_DOC_ID PRLNP_ ACTG_LN _NO AAA AAA PRLID EXPS_ LIAB_ID EMPLOYEE _ID EVNT_ TYP_CD DEDTYP_ CD FRNG_ AMPYRL_DOC_ID PYRL_ ACTG_LN_NO EAAA P PREXP EXPS_ LIAB_ID EMPLOYEE _ID EVNT_ TYP_CD DEDTYP_ CD FRNG_ AMPYRL_DOC_ID PYRL_ ACTG_LN_NO LAAA PRLID

10 Provide summarized statistics (expense and liability amounts) by high-level COA elements. At least one search criterion must be entered. Typically done at the GTN Run Number level (i.e., a single payroll) Verifying PAM Results in HRM QPAMSTAT

11 Verifying PAM Results in HRM Selecting a row in the top grid will display the expense and liability dollar amounts associated with the summarized COA elements Data Source: PAM_STATS table

12 Verifying PAM Results in HRM QPAMERR Displays errors encountered during PAM job execution by employee. Data Source: PAM_ERROR table on HRM database.

13 Session Agenda 13 Session Agenda 13 HRM: Verify PAM Data HRM: Migrate Payroll Documents to CORE CORE: Submit Payroll Documents HRM: Migrate payroll documents to CORE This session provides an overview of how to migrate payroll data from Advantage HRM to Advantage Financial (CORE) CORE: Correct PAM Documents CORE: Post PAM Documents

14 Migrating PAM Payroll Document to CORE PAM payroll document data is stored on these tables in HRM SysManUtil is used in Advantage HRM to Export documents. This step will generate an XML file containing the payroll document data SysManUtil in Advantage Financial (CORE) is used to import the documents using the XML file and submit the documents in CORE

15 Session Agenda 15 Session Agenda 15 HRM: Verify PAM Data HRM: Migrate Payroll Documents to CORE CORE: Submit Payroll Documents CORE: Submit PAM Documents This session provides an overview of how to submit payroll documents in CORE CORE: Correct PAM Documents CORE: Post PAM Documents

16 Submitting PAM Documents Document Catalog Access Document Catalog Browse all documents with applicable document code in Held status PREXP PRLNP PRLIA PRLID Select Document ID to open

17 Submitting PAM Documents PREXP Edit to make corrections Validate and Submit Note: Posting Lines visible upon successful validation or submit

18 Session Agenda 18 Session Agenda 18 HRM: Verify PAM Data HRM: Migrate Payroll Documents to CORE CORE: Submit Payroll Documents CORE: Post PAM Documents This session provides an overview of how to post payroll documents in CORE. We will review the following pages: Payroll Event Type Defaults (PYRLETD) Event Type (ETYP) Posting Code (PSCD) CORE: Correct PAM Documents CORE: Post PAM Documents

19 Posting PAM Documents CORE first determines the valid events for the payroll document on PYRLETD PAM Line Type for PREXP document: Expenditure is applicable to State of Colorado Gross Pay – Event Type HR01 Fringe Expense – Event Type HR07

20 Posting PAM Documents Using the Event Type, CORE will determine the Posting Codes using ETYP page HR01: Debit Posting Code = D011 (External Accrued Expenditure) Credit Posting Code = H001 (Accrued Payroll) ETYP

21 Posting PAM Documents Each Posting Code destination is defined on PSCD page PSCD

22 Posting PAM Documents Gross Pay 2, Deductions Employee Fringe Ded/Ben Total Net Pay 2, Employer Fringe Document Code External Accrued Expenditure Accrued Payroll External Cash ExpenditureNet PayCashDeductionFringe Total GROSS PREXP 2, (2,786.11) - PRLNP (2,786.11) 2, Net Pay PRLIA 2, (2,010.42) - PRLNP 2, (2,010.42) - Ded/BenPRLID (775.69) (775.69) - Fringe Expense PREXP (979.63) (979.63) - Fringe Liability PRLID (979.63) - Total - - 3, (2,010.42) (775.69) (979.63) -

23 Session Agenda 23 Session Agenda 23 HRM: Verify PAM Data HRM: Migrate Payroll Documents to CORE CORE: Submit Payroll Documents CORE: Post PAM Documents CORE: Correct PAM Documents This session provides an overview of how to correct payroll documents in CORE. We will review the following document: Payroll Expenditure Correction (PREXC) CORE: Correct PAM Documents

24 Correcting PAM Documents Correction Documents (PREXC) can be used with all submitted expense documents (PREXP) for: Gross Pay Fringe Expense From the Document Catalog browse the PREXP document in a Submitted status Select Document ID to open

25 Correcting PAM Documents Click Copy Forward PREXP

26 Correcting PAM Documents Make changes Validate and Submit PREXC

27 Contact Us Need more information? Please contact  Mike Nadeau   Marshall Lee  marshall.lee.cgi.com marshall.lee.cgi.com 27


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