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Writing Cover Letters for Scientific Manuscripts

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Presentation on theme: "Writing Cover Letters for Scientific Manuscripts"— Presentation transcript:

1 Writing Cover Letters for Scientific Manuscripts
Workshop Blended Learning Sabtu, 7 Juni 2014

2 What is it? It’s an opportunity to explain the journal editor “how “ and “why” your manuscript should be published in the particular journal.

3 Why do we need it? Lobby for your paper
Good fits for the journal Of interest to the journal’s reader No conflicts of interest that would be a barrier Get the editor interested in your paper Move your paper from “rejected without review” to “sent out for review” American Journal Experts

4 How to Write a Good Scientific Paper: the Cover Letter
“Whenever a manuscript is submitted to the Journal of Micro/Nanolithography, MEMS, and MOEMS (JM3), the manuscript first goes to me, the editor-in-chief. And the first thing I do is read the cover letter that accompanies the manuscript. Thus, the cover letter creates the first impression that I have of the manuscript. Is this important? Of course I think it is, but let me explain why the author(s) should think it is important as well.” Chris Mack Editor-in-Chief

5 Check your target journal’s requirements
Always check your target journal’s author instructions for cover letters requirements Such as specifically worded statements Bioscience writers

6 Make outlines Introduction (title and the target journal)
Reasons why your research is important The questions your research answers Experimental results and overall findings Conclusions from your research A statement that the manuscript has not been published A statement that all authors approved the manuscript and its submission to the journal Other details

7 Start with basic letter elements
Date Addressee name and mailing address. Salutation (such as “Dear Dr. Smith:” or “Dear Editor:”) Bioscience writers

8 Opening paragraph Open with sentence explaining why you are writing
Title of the manuscript Title of the journal Briefly state the background for the problem or question your research answers. The focus of the paragraph is to explain why your research was needed and clearly state the question your research answers. Bioscience writers

9 Opening paragraph Example: “I am writing to submit our manuscript entitled, “Taking antioxidants plus zinc reduces the risk of advanced age-related macular degeneration for high-risk patients,” for consideration for publication in Archives of Ophthalmology.”

10 Second paragraph Third paragraph
Clearly and concisely explain your results, findings, and conclusions. Third paragraph Explain the fit of the paper for the journal Example: “Because our findings could be applied in the clinic right away, they are likely to be of great interest to the vision scientists, researchers, clinicians, and trainees who read your journal.”

11 Last paragraph Include exclusivity Author approval for submission
Example: “This manuscript describes original work and is not under consideration by any other journal. All authors approved the manuscript and this submission.” Thank the editor for his or her consideration Example: “Thank you for receiving our manuscript and considering it for review. We appreciate your time and look forward to your response.”

12 NO idea?

13 Advise Cover letters should not exceed one page
Carefully construct your cover letter Don’t rush

14 Advise Have colleague to read over

15 Afraid of red ink?

16 Links for cover letter templates
content/uploads/2012/08/Cover-Letter-Template- AJE.pdf g_an_effective_cover_letter.pdf


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