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Copyright Autoliv Inc., All Rights Reserved AEU Ariba Direct Material Suppliers training Offline version May 2011.

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Presentation on theme: "Copyright Autoliv Inc., All Rights Reserved AEU Ariba Direct Material Suppliers training Offline version May 2011."— Presentation transcript:

1 Copyright Autoliv Inc., All Rights Reserved AEU Ariba Direct Material Suppliers training Offline version May 2011

2 ALV-AuthorInitials/MmmYYYY/Filename - 2 Copyright Autoliv Inc., All Rights Reserved Training Agenda  Basics and first login  Types of event in Ariba  Sourcing Process in Ariba  Answering the RFQ

3 ALV-AuthorInitials/MmmYYYY/Filename - 3 Copyright Autoliv Inc., All Rights Reserved Basics and first login Introduction  Ariba is the new Autoliv Global IT Platform that will support the sourcing process both in Regional and Global Projects.  All Autoliv Sourcing Projects for “Direct materials” (from RFQ submission to business award) will be done through ARIBA.  The roll out to all regions will be complete during 2011.

4 ALV-AuthorInitials/MmmYYYY/Filename - 4 Copyright Autoliv Inc., All Rights Reserved Basics and first login Ariba highlights  Tool available from all computers  No additional hardware/software required, only internet connection. No link with APP  The offline version enables you to download the quote (Excel file) on your hard drive, complete it off line and upload it in Ariba after completion.  No password needed at first log in  As soon as an Autoliv Buyer invites you to submit a quote through Ariba, you will receive an similar to the one shown in the next slide. This notification is automatically generated by Ariba.  The invitation will contain the link to access Ariba and the “supplier user” name also called ID. But his has nothing to do with AGPS ID Number.

5 ALV-AuthorInitials/MmmYYYY/Filename - 5 Copyright Autoliv Inc., All Rights Reserved Basics and first login Supplier First log in. Supplier will receive this when invited to participate in an event Supplier Ariba User ID is shown here in each first invitation  Supplier can log directly into Ariba by using this link to access the login screen. After clicking on the link, you will be automatically directed to a window to set up your own password as if it has expired (see next slide)

6 ALV-AuthorInitials/MmmYYYY/Filename - 6 Copyright Autoliv Inc., All Rights Reserved Basics and first login Now you need to create your own password

7 ALV-AuthorInitials/MmmYYYY/Filename - 7 Copyright Autoliv Inc., All Rights Reserved Basics and first login Then Supplier will automatically be directed to the event to quote

8 ALV-AuthorInitials/MmmYYYY/Filename - 8 Copyright Autoliv Inc., All Rights Reserved Basics and first login At first connection, you will be invited to accept the Ariba General Terms. You will not be asked again in future events, unless these terms are updated by Ariba. See complete Participant Terms

9 ALV-AuthorInitials/MmmYYYY/Filename - 9 Copyright Autoliv Inc., All Rights Reserved 1) By selecting preferences, supplier can change the default language. 2) Supplier profile should not be updated through Ariba. This needs to be done through the Autoliv Partner Portal (APP). Information updated through APP will be then transferred to Ariba on a regular basis 3) Indicate in the field your geographic zone and click on Search. Even if Ariba allows to work with different languages, the Autoliv RFQ template will only work if the locale is set-up as English. So, please define local = English Basics and first login Updating your preferences

10 ALV-AuthorInitials/MmmYYYY/Filename - 10 Copyright Autoliv Inc., All Rights Reserved Please use Ariba support, in case you have a general question about using Ariba. Click on « Support » in the help menu ARIBA tutorials for « supplier basis » are very helpful and intuitive. The do not stick to Autoliv RFQ template usage, but are a good reference for understanding the tool. Basics and first login Ariba support and Tutorials

11 ALV-AuthorInitials/MmmYYYY/Filename - 11 Copyright Autoliv Inc., All Rights Reserved Types of events in Ariba 1.Auctions: Real-time competitive bidding 2.RFP (Request for proposal): Pricing requests that may or may not be awarded. It is our Request for Quotation. 3.RFI (Request for information): Generally does not include pricing information and can be used to quality suppliers This training material is focused on the RFP process

12 ALV-AuthorInitials/MmmYYYY/Filename - 12 Copyright Autoliv Inc., All Rights Reserved Sourcing Process in Ariba DraftPreview Open for Bidding Pending Selection Cancelled Completed CreationMonitoringEvaluating Publish Bidding Start Time Bidding End Time Award Create In Sourcing, an event follows a process that begins when it is created by the buyer, and ends with the awarding step. An event has a status, corresponding to each stage in the event process, which determines the actions you can take. The “Open for bidding” status will be the period in which you – as supplier – are allowed to quote.

13 ALV-AuthorInitials/MmmYYYY/Filename - 13 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Message received by all invited suppliers Supplier view You will receive this when you are invited to participate in either an RFQ or Auction. You can either log directly into Ariba or use this link to access the login screen. If you have forgotten your password you can use this link to set a new password Your Ariba User Name is shown here in each invitation. Reminders will not show that name

14 ALV-AuthorInitials/MmmYYYY/Filename - 14 Copyright Autoliv Inc., All Rights Reserved Save the following link to Favorites   If you have forgotten your User Name or Password Click the link highlighted below and follow the instructions. Supplier view Answering the RFQ Log in

15 ALV-AuthorInitials/MmmYYYY/Filename - 15 Copyright Autoliv Inc., All Rights Reserved Suppliers can see the completed Events where they have been invited (RFQs and Auctions) in this section Suppliers can see their Open Events (RFQs and Auctions) in this section Suppliers can see their Pending Events (RFQs and Auctions) in this section This Column Identifies the type of event as an RFP (RFQ) or Auction This Column Identifies the End time of the RFP (RFQ) or Auction Quotes/bids cannot be submitted after this time Answering the RFQ Log in screen Supplier view

16 ALV-AuthorInitials/MmmYYYY/Filename - 16 Copyright Autoliv Inc., All Rights Reserved Select the Open RFQ (Event) to enter response Answering the RFQ Log in screen Supplier view

17 ALV-AuthorInitials/MmmYYYY/Filename - 17 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Downloading content and attachments (can be done also after reviewing prerequisites) Supplier view

18 ALV-AuthorInitials/MmmYYYY/Filename - 18 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Downloading content and attachments Supplier view In the attachments, you will normally find the drawing, feasibility study templates, etc

19 ALV-AuthorInitials/MmmYYYY/Filename - 19 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Reviewing and Accepting Prerequisites Supplier view

20 ALV-AuthorInitials/MmmYYYY/Filename - 20 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Reviewing Prerequisites. Prerequisites must be accepted in order to participate in the RFQ Supplier view

21 ALV-AuthorInitials/MmmYYYY/Filename - 21 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Reviewing Prerequisites. Prerequisites must be accepted in order to participate in the RFQ Supplier view

22 ALV-AuthorInitials/MmmYYYY/Filename - 22 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Downloading the custom offline template and attachments (if not done in step 1) Supplier view

23 ALV-AuthorInitials/MmmYYYY/Filename - 23 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Downloading the custom offline template and attachments : (if not done in step 1) Supplier view In the attachments, you will normally find the drawing, feasibility study templates, etc

24 ALV-AuthorInitials/MmmYYYY/Filename - 24 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Custom offline template to be completed by invited suppliers Supplier view Warning: When completing sections 2.1.1, and 2.1.4, this sequence (if provided by the buyer) needs to be respected. If additional items are to be quoted, please do it after the last pre-populated item (in this example, in row 9)

25 ALV-AuthorInitials/MmmYYYY/Filename - 25 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Completed template by supplier (page 1/3). All cells with white background Supplier view

26 ALV-AuthorInitials/MmmYYYY/Filename - 26 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Completed template by supplier (page 2/3) Supplier view

27 ALV-AuthorInitials/MmmYYYY/Filename - 27 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Completed template by supplier (page 3/3) Supplier view

28 ALV-AuthorInitials/MmmYYYY/Filename - 28 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Uploading the completed RFQ Supplier view Warning: The file to be uploaded in step 3 needs to be the file downloaded in step 1. If we are uploading a file downloaded from previous events or from an from the buyer (even if the content is identical) the upload will not work! This is done to prevent you from using the wrong file!

29 ALV-AuthorInitials/MmmYYYY/Filename - 29 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Upload completed successfully Supplier view Ariba shows 49 lots, since these are the number of sections in our RFQ template. But in fact, you are not quoting 49 lots, but the complete RFQ. If the upload is successful, please go to slide 32; otherwise go to slide 30.

30 ALV-AuthorInitials/MmmYYYY/Filename - 30 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ If problems faced when uploading the file Supplier view If problems faced when uploading the file, you will receive the following notification. This could happen because you have under your preferences, a language setting different from English. In that case, please change the default language to English (see next slide) Note: We are investigating with Ariba how to fix this problem with languages.

31 ALV-AuthorInitials/MmmYYYY/Filename - 31 Copyright Autoliv Inc., All Rights Reserved Supplier view Answering the RFQ If problems faced when uploading the file – Change default local to “English” If locale different from English, change it to English

32 ALV-AuthorInitials/MmmYYYY/Filename - 32 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Upload completed successfully Supplier view

33 ALV-AuthorInitials/MmmYYYY/Filename - 33 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Submitting the response to the buyer Supplier view Use this reference tree to better navigate through the different sections of the RFQ

34 ALV-AuthorInitials/MmmYYYY/Filename - 34 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Message received when sections 5, 6 and 7 are not complete Mandatory sections. They need to be completed before submitting the entire response Supplier view

35 ALV-AuthorInitials/MmmYYYY/Filename - 35 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Completing the feasibility analysis Supplier view Fields with an (*) are mandatory. If the product is not feasible to be produced, please contact the Autoliv Lead buyer. You should not submit a bid.

36 ALV-AuthorInitials/MmmYYYY/Filename - 36 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Completing “Supplier Comments” Supplier view

37 ALV-AuthorInitials/MmmYYYY/Filename - 37 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Completing “Cost reduction proposals” Supplier view

38 ALV-AuthorInitials/MmmYYYY/Filename - 38 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Submitting the entire response Supplier view

39 ALV-AuthorInitials/MmmYYYY/Filename - 39 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Submitting the entire response Supplier view

40 ALV-AuthorInitials/MmmYYYY/Filename - 40 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Creating a revised response to overwrite the primary one Supplier view

41 ALV-AuthorInitials/MmmYYYY/Filename - 41 Copyright Autoliv Inc., All Rights Reserved Supplier view Answering the RFQ Creating a revised response to overwrite the primary one

42 ALV-AuthorInitials/MmmYYYY/Filename - 42 Copyright Autoliv Inc., All Rights Reserved Supplier view We will upload the “revised cost breakdown”, leaving the alternative bid title “empty”. Leaving this field empty is important, otherwise we will create a new alternative. Answering the RFQ Creating a revised response to overwrite the primary one

43 ALV-AuthorInitials/MmmYYYY/Filename - 43 Copyright Autoliv Inc., All Rights Reserved Supplier view After submitting the revised response, the new “primary response” will show up like this. Revised Primary response Original Primary response Answering the RFQ Creating a revised response to overwrite the primary one Do not forget to submit the entire response, otherwise the buyer will not get the updated revision.

44 ALV-AuthorInitials/MmmYYYY/Filename - 44 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Creating an alternative bid to add to the primary one. Supplier view

45 ALV-AuthorInitials/MmmYYYY/Filename - 45 Copyright Autoliv Inc., All Rights Reserved Supplier view Answering the RFQ Creating an alternative bid to add to the primary one.

46 ALV-AuthorInitials/MmmYYYY/Filename - 46 Copyright Autoliv Inc., All Rights Reserved Supplier view Upload the “alternative cost breakdown”, completing the alternative bid title with the corresponding name (e.g. Global volume” Warning (1): To complete this name is important, otherwise the original bid is overwritten instead of the creating a new alternative. Warning (2): There history of the files in Ariba will be lost if we create new alternatives. However, the displayed information on the screen will be valid. (this is under investigation by Ariba). Answering the RFQ Creating an alternative bid to add to the primary one.

47 ALV-AuthorInitials/MmmYYYY/Filename - 47 Copyright Autoliv Inc., All Rights Reserved The alternative “Global volume” has been created Make sure you submit the entire response for every alternative created, otherwise the buyer will not get this information Answering the RFQ Creating an alternative bid to add to the primary one.

48 ALV-AuthorInitials/MmmYYYY/Filename - 48 Copyright Autoliv Inc., All Rights Reserved Supplier view Answering the RFQ Creating an alternative bid to add to the primary one.

49 ALV-AuthorInitials/MmmYYYY/Filename - 49 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Creating an alternative bid to add to the primary one. Supplier view

50 ALV-AuthorInitials/MmmYYYY/Filename - 50 Copyright Autoliv Inc., All Rights Reserved Please note that only sections 1, 3 and 4 will be updated in new alternatives. Other sections will remain equal for all bids. Answering the RFQ Creating an alternative bid to add to the primary one. Supplier view

51 ALV-AuthorInitials/MmmYYYY/Filename - 51 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ (for your information) This is the notification received by the buyer when the RFQ is submitted Buyer view

52 ALV-AuthorInitials/MmmYYYY/Filename - 52 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Response History available for suppliers Supplier view

53 ALV-AuthorInitials/MmmYYYY/Filename - 53 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ All event messages are also available Supplier view

54 ALV-AuthorInitials/MmmYYYY/Filename - 54 Copyright Autoliv Inc., All Rights Reserved Answering the RFQ Response Team is available if defined by the buyer in the creation of the RFQ Supplier view If we buyer sending the RFQ is selecting us as “Response Team”, we will be able to add other people in our organization to send a “bid”.


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