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Submitting an Amendment Request to RHB. Complete information makes the process go faster Use letterhead and include your license number Provide contact.

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Presentation on theme: "Submitting an Amendment Request to RHB. Complete information makes the process go faster Use letterhead and include your license number Provide contact."— Presentation transcript:

1 Submitting an Amendment Request to RHB

2 Complete information makes the process go faster Use letterhead and include your license number Provide contact and phone number Signed by individual with signature authority: RSO, CEO, or Senior Management Official with responsibility for the Radiation Safety Program Provide all necessary supporting documents See RHB website for guides and forms:

3 RHB Amendment Process Mail doesn’t come to us directly (several days) Amendment request is date stamped and logged in to data base If request is faxed or ed directly to a license reviewer, it still goes in the queue. No cuts! amendment requests typically in the queue at any one time RHB HP Staff still furloughed 3 days a month Due to back log, typically assigned 4-5 weeks after receipt to one of 7 license reviewers (HP)

4 RHB Amendment Process (cont.) HP reviews amendment request and pulls license file Quality submittal? –Follows guidelines to process changes More information needed? –We send you a letter –30 day response needed or abandon Amends license and writes justification for amendment request Submits file for peer review –Suggests changes, corrects errors

5 RHB Amendment Process (cont.) License file returned from peer to HP Reviews peer suggestions and corrections and amends license as necessary Submits amended license for signature –May be returned for additional corrections or signed by Senior HP (Ira) Sent to support unit for processing –Copied, filed, mailed out

6 And a few other things… A docket number is specific to one amendment request. Do not refer to it for subsequent amendments as your new request will get a new docket number. Example: RHB will do our best to return phone calls within 2 business days We are responsible for over 800 medical, academic and pharmacy licenses

7 Can’t find your license? Request for copy must be from RSO or individual listed under condition 14 or on the attention line of the license Request must be on letterhead and signed by authorized individual Fax request to support unit:

8 Plan Ahead Yours is not the only facility that treats sick patients, cancer patients or patients needing a specific procedure. A request to EXPEDITE your amendment because you did not plan accordingly causes delays for other licensees who planned responsibly.

9 Not sure what to submit? Contact RHB with questions / / / / / / / / Eliminating the “request for more information” letter will make everyone happy


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