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RPMS EHR Patient Care Component Set Up. Learning Objectives Review Resource and Patient Management System (RPMS) and Patient Care Component (PCC) configuration.

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Presentation on theme: "RPMS EHR Patient Care Component Set Up. Learning Objectives Review Resource and Patient Management System (RPMS) and Patient Care Component (PCC) configuration."— Presentation transcript:

1 RPMS EHR Patient Care Component Set Up

2 Learning Objectives Review Resource and Patient Management System (RPMS) and Patient Care Component (PCC) configuration for RPMS EHR Identify the parameters associated with the creation and editing of Picklists and Superbills Review the various keys needed to create and edit Picklists and Superbills Examine the menu options and features available to customize Picklists and Superbills Create a Picklist and Superbill for your facility

3 RPMS EHR = CPRS + PCC BEH –B “EHR” –EHR Functionality BGO –PCC Functionality –Immunizations –Health Factors –Patient Education –Exams –International Classification of Disease, Ninth Edition (ICD-9) Picklists and Current Procedural Terminology (CPT) Superbills

4 PCC Setup Several parameters to disable editing of: –Health factors –Exams –Immunizations –Purposes of Visit (POVs) –Patient education –Procedures –Personal health –Problem list –Personal history

5 Immunizations Can determine if site will automatically store the ICD9 or CPT codes Can use associations on the Superbill Tab for Immunizations

6 POV and Problem list Can determine how many previous POVs should show up to choose from Can determine if personal history is part of active problems (BH problems may be there)

7 Patient Context Configuration DMO Allow Viewing of Demo Patients Only DTL Set Logic for Patient Detail View LST Recall Last Selected Patient RNG Default Date Ranges for Patient Selection Dialog

8 Encounter Context Configuration CRT Allow User to Create New Visits LCK Days After Which Visit is Locked PRV Allow a User to be a Visit Provider STP Visit Search Stop Date STR Visit Search Start Date TYP Selectable Visit Types

9 Reports Create new print formats Which health summaries should be seen in the EHR Which reports should appear on the reports tab What the time frames should be on reports

10 Vital Measurements Users determine which measurements appear for viewing (one view for whole system) Users determine which vitals will be entered (different settings)

11 Procedures

12 New parameters with Patch 6 BEHOPTCX IGNORE ALIASES This parameter is used to ignore aliases in the patient lookup. If it is set to Yes, any aliases encountered in the primary index of the patient file are ignored. This parameter is set at the Division and System levels. BEHOPTCX REQUIRES HRN This parameters forces the selected to have an HRN. This parameter controls whether a patient must have an assigned health record number to be selectable within the EHR. This parameter is set at System level. ** Please review Patch 7 Release Notes on Page 2

13 Types Pick Lists can be made for: –Education topics –Chief Complaint –ICD9 codes –CPT codes Each type works in similar ways ICD Picklist and CPT Picklists must be reviewed and updated yearly

14 Keys BGOZ CAC BGOZ VPOV EDIT –Enable POV editing. BGOZ VCPT EDIT –Enable of V CPT editing.

15 First List If you have never created a Pick List, you will get a message like the one below Reply Yes to get started. If you already have Pick Lists, you can select which one to edit or create a new one

16 Chief Complaint Pick List Configuration You must have the BGOZ CAC key to edit the pick list for the Chief Complaint component.

17 Select the Manage Pick Lists option from the right click menu above the Chief Complaint field.

18 The Manage Chief Complaint Pick Lists dialog displays This process lets you add/delete pick list items for symptoms, diagnosis, and patient requests. You do not have to a visit selected to manage the pick lists.

19 Symptom Location For Symptoms, the Confirm location information dialog displays Click Yes. The entered pick list name will appear on pick list with an asterisk following its specified name. (For example, Pain*.) This means that when the user selects the chief complaint symptom with an asterisk, the Location group box will be active where the user can select the location and the side (left, right, both). Click No, the pick list name will appear as its specified name (only).

20 Creating Patient Education Pick Lists Creating Patient Education Pick List will allow the user to document multiple education topics at one time from a single pick list. Make sure a visit is selected. Follow these steps: –On the Patient Education panel on the Wellness Tab, click the Add button and then enable the Pick List radio button

21 Click the Pick Lists button to display Manage Education Quick Picks dialog

22 Click the Edit PickLists button on the Manage Education Quick Picks dialog to display the Manage Categories dialog

23 Click Add on the Manage Categories dialog to display the Add Category dialog

24 Enter the name in the Category Name field and click the OK button.

25 Adding a Category If you do not fill in any of the fields, this list is available for everyone You can make lists that apply to locations, providers, clinics, and disciplines The author is always a manager; sites can add other managers such as Clinical Application Coordinators (CACs) and Health Information Management Services (HIMS) folks

26 Adding Elements Items can be added in several ways: –You can add them individually –You can query the system to see what is already being used –You can import a list from another site

27 Adding Individually

28 Adding through a Query

29 Importing a List A list can be installed from another site using the Import button These codes need to be reviewed and cleaned up before using.

30 Rename Function The code will come in with its “official” name. Many providers would prefer a more common or shorter name

31 Pick Lists and Superbills Create by query Create special ones for supplies, etc.

32 Associations Can associate the following to a superbill item: –CPT –CPT Modifiers –Education Topics –Exam –Health Factors –ICD Diagnosis –ICD Procedure –Immunization –Skin Test

33 Selecting an Item for Edit

34 Adding CPT Codes

35 Adding Patient Education

36 Adding Immunization Information

37 Adding Purpose of Visit (POV)

38 User Choice to Add Associated Items

39 Associations Final Result: When this item is selected from the Superbill, the user will be prompted or it will enter all of the above associated items.

40 Documenting Education

41 Documenting Immunization

42 Documenting ICD and CPT Codes

43 Questions and Discussion

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